Employment Paralegal (EMEA)

IBJ; Town of Belgium (WI); Hybrid; USD 96,000 - 136,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

IBJ is seeking a capable Employment Law professional to support the team across the EMEA region. You will maintain matter trackers, organize documentation, and assist with litigation and investigations while coordinating with local counsel and internal stakeholders.

Based in Amsterdam, Brussels or Madrid, you will help improve templates, processes and knowledge resources to enable efficient, risk-aware guidance for colleagues and leaders across jurisdictions.

Qualifications

• Legal degrees are not required; equivalent practical experience is valued.
• 3+ years of relevant corporate, professional services, legal operations, HR, employment law, litigation, immigration or comparable experience.
• Ability to manage multiple matters, maintain trackers and documentation, prioritize and follow through to completion.
• Clear and professional communication in English with colleagues, local counsel and cross-functional teams.
• Ability to handle confidential and sensitive employment-related information with professionalism and discretion.

Responsibilities

• Maintain matter trackers and organize employment documentation.
• Support litigation and investigation processes and coordinate with local counsel.
• Prepare first drafts of templates and communications and improve processes through knowledge management.
• Coordinate with internal stakeholders across geographies and functions to deliver efficient employment law support.
• Provide practical legal guidance and risk management across the EMEA region.

Skills

Organizational skills

Team-oriented

Discretion

English communication

Confidential information handling

Education

No law degree required

Tools

MS Office

Job description

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.

• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your Impact

You will help the team deliver practical, timely and high-quality legal support to colleagues and stakeholders, while strengthening the structures, processes, templates and knowledge resources that enable the firm to execute its People Strategy across jurisdictions.

You will support the Employment Law Team across the EMEA region on a broad range of employment-related matters.

You will own and coordinate important workstreams, including maintaining matter trackers, organizing employment documentation, supporting litigation and investigation processes, coordinating with local counsel and internal stakeholders, preparing first drafts of templates and communications, and helping the team improve recurring processes through better knowledge management and project discipline.

Your work will help create more consistent, efficient and risk-aware employment law support across EMEA, enabling the team to respond quickly to business needs, manage sensitive matters with care, and continuously improve how we support our people and leaders across the region.

You will be based in Amsterdam, Brussels or Madrid as part of our Employment Law Team. Your team helps the firm make impact by executing its People Strategy across industries and jurisdictions, enabling our people to achieve their full potential through practical legal guidance, thoughtful risk management, and strong partnership with People, Legal and business stakeholders. You will liaise with numerous individuals within the firm (e.g., Partners, Finance, Corporate Tax team, Risk, office and sector leadership, local administrative leaders) as well as outside counsel in Europe.

Your Qualifications and Skills

Legal degrees are not required; equivalent practical experience, strong judgment and demonstrated ability to work effectively in a legal or professional services environment are valued

• 3+ years of relevant corporate, professional services, legal operations, HR, employment law, litigation, immigration or comparable experience
• Strong organizational capabilities, with the ability to manage multiple matters, maintain accurate trackers and documentation, prioritize effectively, and follow work through to completion
• Demonstrated ability to work hard, take ownership, remain resilient under pressure, and deliver high-quality work in a fast-paced, deadline-driven environment
• Team-oriented and collaborative style, with a service mindset, sound judgment, discretion, and willingness to help colleagues across geographies and functions
• Ability to handle confidential and sensitive employment-related information with professionalism, care and adherence to the highest standards
• Comfort using Microsoft Office applications and collaboration tools, with an interest in improving processes, templates, knowledge resources and ways of working
• Clear and professional communication skills, both written and verbal, in English with the ability to communicate accurately, concisely and appropriately with colleagues, senior stakeholders, local counsel and cross-functional teams