Employment Coordinator- JOBS Program

The Kintock Group; Newark (NJ); On-site; USD 32,000 - 42,000; Full time

Job summary

The Kintock Group in Newark, NJ seeks a Program Assistant for the JOBS Program- Building #5. Under the supervision of the Program Manager, you will assist with client screening, scheduling and orientation, administrative duties, client contact calls and client record keeping.

The role requires strong organizational skills, proficiency in MS Office, and the ability to liaise with staff, community agencies and clients.

Qualifications

• Maintaining client records in accordance with established policies and procedures.
• Coordinating, monitoring & documenting relevant issues for clients.
• Providing technical support for program staff, including client intake & orientation.
• Serving as a liaison between the professional staff, community agencies and clients.
• Participating in all mandated staff development sessions.
• Assisting with community resource meetings.
• Facilitate transportation for clients.
• Monitor utilization of program resources.
• Contacting institutions to confirm resident departure times.
• Generating program reports to track program services.
• Performing other duties as assigned by Program Personnel.

Responsibilities

• Assist with new client screening, scheduling and orientation.
• Perform administrative duties and client contact calls.
• Maintain client records and ensure accuracy and confidentiality.
• Coordinate with professional staff, community agencies, and clients.
• Support program staff development and resource meetings.
• Arrange transportation and track program resources.

Skills

Client coordination

Record keeping

Communication skills

Time management

Technical support

Education

High School diploma or equivalent

Tools

MS Word

Excel

Outlook

Job description

Career Opportunities with The Kintock Group

A great place to work.

Careers At The Kintock Group

Share with friends or Subscribe!

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

JOBS Program- Building #5

This position, under the supervision of the Program Manager will assist the program staff with new client screening, scheduling and facilitating orientation, administrative duties, client contact calls and client record keeping. Bilingual Preferred.

Qualified applicants will have the following knowledge, abilities and skills:

• Maintaining client records in accordance with established policies and procedures
• Coordinating, monitoring & documenting relevant issues for clients
• Providing technical support for program staff, including client intake & orientation
• Serving as a liaison between the professional staff, community agencies and clients
• Participating in all mandated staff development sessions
• Assisting with community resource meetings
• Facilitate transportation for clients
• Monitor utilization of program resources
• Contacting institutions to confirm resident departure times
• Generating program reports to track program services
• Performing other duties as assigned by Program Personnel

A working knowledge of:

• Microsoft Office Suite (MS Word, Excel & Outlook)
• Modern office principles and protocol
• Basic business communications practices

The demonstrated ability to:

• Understand and comply with company and contract agency rules, regulations, policies and procedures.
• Communicate effectively and all levels within and outside the organization
• Express ideas clearly and completely, written and oral; Manage time to meet the responsibilities and duties of this position
• Give attention to detail and follow-through
• Establish and maintain appropriate working relationships with co-workers and contracting agency representatives
• Execute all duties in accordance with this position description

Academic and work experiences:

High School or Equivalent. One year of related experience in an office environment. Please note this position is a contracted two-year assignment.