Employee Benefits Account Coordinator

Olivier-Vandyk Insurance Agency Inc.; Grand Rapids, Northern (MI, KY); Hybride; USD 42 000 - 64 000; Plein temps

Résumé du poste

Olivier-Vandyk Insurance Agency Inc. is seeking an Employee Benefits Account Coordinator to deliver high-quality client service and support workflow processes across the team. You will assist Account Managers, process enrollments, and audit invoices to ensure accuracy.

The role emphasizes data entry, renewal document creation, and collaboration with multiple vendor systems. A Life & Health license is required, and licensing must be obtained within the first 6 months of employment.

Qualifications

• Must have a High School Diploma or GED.
• Life & Health License is required (licensing info available on request).
• Licensing in health/life must be obtained within 6 months of employment.

Responsabilités

• Support Account Managers in day-to-day tasks and assist other Coordinators.
• Process benefit enrollments, terminations, and qualifying events with 97% accuracy.
• Review and audit benefit invoices across carrier systems and internal databases.
• Identify invoice discrepancies and communicate corrections.
• Prepare renewal documents and benefit notices post-renewal.
• Enter and maintain client data in the agency management system.
• Assist with renewal documents, benefit guides, and open enrollment presentations.
• Support enrollment and claims inquiries as needed.
• Update, report from, and upload documents in the enrollment system.

Connaissances

Interpersonal skills

Oral and written communication

Translate technical concepts

Independent working

Team collaboration

Formation

High School Diploma or GED

Life & Health License

Description du poste

Description

Position Summary:

The Employee Benefits Account Coordinator is accountable for delivering high quality and efficient service to both internal and external clients by assisting with the Agency’s overall workflow processes and providing routine client support.

Here’s what you’ll do:

• Support Account Managers in day-to-day tasks and support other Account Coordinators across the team.
• Process benefit enrollments, terminations, and qualifying events across multiple vendor systems within expected turnaround times and maintain 97% accuracy.
• Review and audit benefit invoices ensuring accuracy across carrier systems and internal databases.
• Decipher discrepancies between invoices and internal data and communicate actions needed for corrections.
• Produce and distribute timely compliance documents post-renewal, including assisting in the generation of benefit notices, SMM’s, SPD’s
• Entry and maintenance of all client data in the agency management system, including contacts, policy information, enrollment management, and reporting.
• Review and audit information in the agency management system.
• Assist in the creation of renewal documents, including benefit guides, benefit summaries, and open enrollment presentations.
• Assist in quoting and marketing of benefit plans.
• Assist with enrollment and/or claims inquiries.
• Assists in updating, reporting from and uploading documents in the online enrollment system.
• Any other duties and tasks that are required by the Company.

Requirements

Here’s what you’ll need:

• High school diploma or GED equivalent
• Life & Health License required (licensing information available by request)
• Ability to work onsite in a full-time or hybrid capacity (management discretion).
• Excellent interpersonal skills. Warm, approachable, savvy, and empathetic.
• Extremely strong oral and written communication skills, including the ability to translate “technical speak” in a way that end users at all levels can understand.
• High energy work ethic with ability to work independently while maintaining excellent customer relationships.
• Ability to work collaboratively with others.
• Ability to work without direct supervision.
• Health/Life licensing is required within the first 6 months of employment

Core Competencies:

• Accuracy: Achievement of correct and precise work.
• Accountability: Acceptance of responsibility and one's own actions.
• Written Communication: Ability to write letters, reports, articles, and e-mails using clear and concise vocabulary, style, grammar, and punctuation.
• Customer Orientation: A desire to serve clients by focusing efforts on listening and responding effectively to customer questions, resolving customer problems to their satisfaction, and evaluating customer satisfaction.
• Problem Solving: Ability to recognize courses of action which can be taken to handle problems or potential problems and applying contingency plans to solve those problems.

Work Environment & Physical Requirements:

The work environment and physical demands described here are representative of those that may be encountered and must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Low to Moderate noise (i.e. business office with computers, phone, and printers)
• Ability to work in a confined area.
• Ability to sit at a desk for an extended period.
• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone and keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work and the ability to read and understand written word.
• Light to moderate lifting may be required.

OVD Insurance is an Equal Opportunity Employer, including disability and veteran, that celebrates diversity and believes employing a diverse workforce is key to our success. We are committed to providing equal employment opportunities to all individuals. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

To Executive Search Firms & Staffing Agencies: OVD Insurance does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered OVD Insurance property, and OVD Insurance will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting OVD Insurance Human Resources Talent Department.

We are not able to sponsor work visas for this position.

This job description does not list all duties of the job. Employees may be asked by management to perform other duties as needed. The Company reserves the right to revise this job description at any time. This job description is not a contract for employment and does not infringe upon the Company’s at-will employment status.