Embryology Assistant

Lucile Salter Packard Children's Hospital at Stanford; Sunnyvale (CA); On-site; USD 62,000 - 70,000; Full time

Job summary

Lucile Packard Children’s Hospital Stanford is seeking a dedicated lab support professional to assist with routine IVF lab maintenance, specimen tracking, and documentation. This role involves coordinating with clinic staff, handling patient data in EMR systems, and ensuring accuracy across lab records.

Candidates should have an Associate’s degree and at least 1 year of administrative or lab experience. Strong communication, organization, and MS Office skills are essential.

Qualifications

• Education: Associate's degree (or equivalent).
• Experience: 1 year in administrative/data collection or 1 year lab/research.
• Licenses/Certification: None required.

Responsibilities

• Assist with routine laboratory maintenance including embryo/sperm inventory and stock lab materials.
• Perform patient ID during lab procedures.
• Maintain embryos/sperm disposition databases and lab records.
• Draft and disseminate documentation; coordinate shipping/receiving of specimens.
• Enter genetic testing findings in the EMR and maintain filing systems.
• Act as liaison between the lab and front clinic staff; respond to messages in EPIC and email.

Skills

English proficiency

Confidentiality handling

Organizational skills

Lab coordination

Teamwork

Education

Associate's degree

Tools

EPIC EMR

BabySentry

Microsoft Office

Job description

At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That’s why we combine advanced technologies and breakthrough discoveries with family-centered care. It’s why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children’s Hospital Stanford. And it’s why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.
Job ID: LP_00025937-2660752

Job Description

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital’s policies and procedures, including its Service Standards and its Code of Conduct.

• Assists with routine laboratory maintenance including patient requests for embryo/sperm inventory, stock lab materials from on-site storage as directed, and maintain lab records within BabySentry for SART submission.
• Perform patient ID for embryologists during lab procedures.
• Maintains and updates embryos/sperm disposition database.
• Performs daily paperwork setup. Drafts and disseminates documentation as needed.
• Coordinate shipping/receiving of specimens with clinic and courier. Prepare PGS/PGD samples for shipping, and enter the genetic testing findings in the EMR.
• Maintain and organize filing systems for physical medical records in the lab, and ensure consistency with the EMRs used in the clinic.
• Act as liaison between the lab and the front of clinic staff including Nurses, MAs, etc.
• Respond to lab messages in EPIC and email in a timely manner, send patient letters at the end of applicable cycles, and bill cases in EPIC.
• Participate in yearly lab shutdown cleaning process.
• Performs other IVF Lab tasks as directed by Lab manager.

Qualifications

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Associate's degree in a work related field.

Experience: One (1) year experience in administrative/data collection -OR- One (1) year laboratory/research experience.

License/Certification: None Required

Knowledge

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education or licensure/certification.

• Ability to speak, read, write, and understand English effectively at a level appropriate for the job.
• Ability to maintain confidentiality of sensitive information, e.g. protected health information (PHI).
• Ability to adapt to an ever-changing, fast-paced environment.
• Ability to establish priorities and meet deadlines.
• Ability to solve problems and identify solutions.
• Ability to use good judgment and in a team setting.
• Strong organizational skills.
• Excellent organizational, interpersonal, and communication (both verbal and written) skills.
• Strong computer skills and experience with Microsoft Office software (i.e., Word, Excel, and PowerPoint) and computer database programs.
• Ability to analyze information and situations, prioritize tasks, develop solutions, and make recommendations.

Physical Requirements

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Additional Information

Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (Hourly): $44.92 to $50.95

Stanford Medicine Children’s Health (SMCH) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.