Elkhart Member Services Lead

Boys & Girls Clubs of Elkhart County; Elkhart (IN); On-site; USD 16,531 - 24,796; Part time

Job summary

Boys & Girls Clubs of Elkhart County is hiring an Elkhart Member Services Lead for a part-time role at our Elkhart, IN club. You will manage membership data, handle daily check-ins/check-outs, and greet members and families with a welcoming, professional presence.

Responsibilities include ensuring data accuracy, supporting club programs, and maintaining safety and orderly operations. Strong organizational and communication skills are essential; 18+ with at least 1 year in admin or customer

Qualifications

• High school diploma or GED required.
• Must be at least 18 years old.
• Minimum of one year of administrative or customer service experience.
• Strong organizational and written/verbal communication skills.
• Proficiency with Microsoft Word and Excel; able to learn data systems.

Responsibilities

• Manage membership administration and data entry in designated systems.
• Oversee daily check-in and check-out processes and maintain accurate attendance records.
• Serve as front desk contact for members, families, and visitors with a courteous, professional presence.
• Support safety, compliance, and data privacy in all club operations.
• Generate and support attendance, membership, and grant reporting as needed.

Skills

Organizational skills

Communication

Multitasking

Microsoft Word

Microsoft Excel

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Data systems

Job description

Elkhart Member Services Lead

Are you wanting to make a difference, impact local youth, and have the best job ever? Looking for more than a career? Are you searching for a mission where you Inspire and Empower all young people to reach their full potential? If building a strong community is your passion OUR team is for you!

Job Summary

The Member Services Lead is accountable for managing membership administration, daily check-in and check-out processes, and serving as a welcoming, professional point of contact for members, families, and visitors. This role ensures safety, compliance, and accurate data management while supporting a positive and organized Club environment.

Hours & Schedule

• Part-time position, 27.5 hours per week
• Monday through Friday 12:30pm-6:00pm

Duties & Responsibilities

Membership Administration

• Enter, update, and maintain accurate membership data in designated data systems.
• Process membership registrations, renewals, and fees in accordance with policies and procedures.
• Ensure required documentation and permissions are complete and properly stored.
• Support membership reporting needs in collaboration with Club Services leadership.

Check-in & Check-out Management

• Manage daily member check-in and check-out procedures accurately and efficiently.
• Safeguard member belongings during the check-in process.
• Ensure consistent application of sign-in, sign-out, and verification procedures.
• Communicate attendance or check-out concerns promptly to appropriate staff.

Visitor & Parent Relations

• Serve as the first point of contact for parents, caregivers, visitors, and partners entering the Club.
• Provide accurate information about Club programs, policies, and procedures.
• Maintain a friendly, respectful, and professional presence at the front desk.
• Escalate concerns or issues to leadership as appropriate.
• Answer and appropriately route telephone calls.

Safety & Compliance

• Ensure only authorized members, staff, and approved visitors access Club spaces.
• Enforce visitor sign-in, escort, and identification procedures consistently.
• Monitor compliance with safety policies related to suspended members, barred visitors, and access control.
• Report safety concerns, incidents, or policy violations promptly.

Reporting & Documentation

• Generate and support reports related to attendance, membership, and grant compliance.
• Ensure timely and accurate data entry to support organizational reporting needs.
• Maintain confidentiality and data privacy standards at all times.

Required Qualifications

• High school diploma or GED required.
• Must be at least 18 years old.
• Minimum of one year of experience in an administrative or customer service role, preferably in a youth-serving environment.
• Strong organizational skills with the ability to multitask.
• Proficiency in Microsoft Word and Excel, ability to learn data systems.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to meet the physical demands of the role, including lifting up to 20 lbs and extended periods of standing or sitting.