Elite Clinical Network

Host Agency Reviews, LLC; Northern (KY); On-site; USD 60,000 - 90,000; Full time

Job summary

Elite Clinical Network is seeking a Travel Clinical Research Coordinator to support site openings and early enrollment while traveling to assigned East Coast sites. You will coordinate startup tasks, educate site staff on procedures, and ensure regulatory compliance with ICH GCP standards.

The role requires coordinating travel logistics, site communications, and maintaining audit readiness during monitoring visits.

Qualifications

• Bachelor’s degree in health sciences, life sciences, nursing, or related field required.
• Seven or more years of clinical research coordinator experience may be considered in lieu of a degree.
• CCRC or equivalent certification preferred.

Responsibilities

• Travel to assigned research sites to manage day to day study operations including patient recruitment, screening, enrollment, and follow up visits.
• Educate and support site personnel on study procedures, expectations, and compliance requirements.
• Coordinate site opening activities to ensure new sites are prepared for study launch.
• Support early enrollment efforts by guiding sites through startup tasks and recruitment expectations.
• Independently manage travel logistics including scheduling, travel documentation, and proactive communication with site stakeholders.
• Maintain audit and inspection readiness and support sites during monitoring visits and regulatory reviews.

Skills

Travel coordination

GCP/GDP/ALCOA+

Independent work

Problem solving

Communication with sponsors/CROs

Multi-project management

Education

Bachelor’s degree in health sciences/related field

Seven+ years experience may substitute degree

CCRC or equivalent certification preferred

Tools

Medidata Rave

Veeva

Oracle CTMS

Job description

Position Summary

The Travel Clinical Research Coordinator plays a key role in supporting new research sites through study opening activities and early enrollment efforts for our sites on the East Coast. This role provides operational support during high enrollment periods or site staffing gaps to ensure sites are prepared, compliant, and aligned with study expectations. The Travel Clinical Research Coordinator collaborates with investigators, sponsors, CROs, and site staff while maintaining compliance with regulatory requirements, study protocols, and Good Clinical Practice (GCP) guidelines.

Key Responsibilities

• Travel to assigned research sites to manage day to day study operations including patient recruitment, screening, enrollment, and follow up visits
• Educate and support site personnel on study procedures, expectations, and compliance requirements
• Coordinate site opening activities to ensure new sites are prepared for study launch
• Support early enrollment efforts by guiding sites through startup tasks and recruitment expectations
• Independently manage travel logistics including scheduling, travel documentation, and proactive communication with site stakeholders
• Maintain audit and inspection readiness and support sites during monitoring visits and regulatory reviews

Clinical Research Coordinator Responsibilities

• Coordinate and manage clinical research protocols from startup through close out
• Recruit, screen, consent, and enroll participants according to study protocols and ethical standards
• Schedule and conduct study visits and procedures per protocol and ICH GCP requirements
• Collect, maintain, and document accurate study data including source documentation
• Prepare and submit IRB materials including amendments, continuing reviews, and adverse event reports
• Ensure timely and accurate electronic data capture (EDC) entry
• Serve as primary point of contact for sponsors, CROs, monitors, and regulatory bodies during site transitions
• Maintain regulatory binders in compliance with FDA and GCP standards
• Monitor study inventory and coordinate supply ordering
• Support monitoring visits, audits, and inspections
• Educate study participants on procedures, expectations, and risks
• Attend study trainings, site initiation visits, and investigator meetings
• Track and document site progress throughout startup, enrollment, and study execution
• Provide ongoing operational support to promote strong site performance and engagement
• Assist with onboarding and training new site staff in alignment with ECN policies and procedures

Education:

• Bachelor’s degree in health sciences, life sciences, nursing, or related field required
• Seven or more years of clinical research coordinator experience may be considered in lieu of a degree
• CCRC or equivalent certification preferred

Experience:

• Minimum of three to four years of experience as a Clinical Research Coordinator

Skills:

• Strong understanding of clinical trial operations from startup through close out
• Extensive knowledge of GCP, GDP, and ALCOA+ principles
• Experience with EDC platforms such as Medidata Rave, Veeva, or Oracle and CTMS systems
• Ability to work independently in fast paced, travel intensive environments
• Strong problem solving, organizational, and attention to detail skills
• Excellent communication and relationship building skills with sponsors, CROs, monitors, site staff, and participants
• Ability to manage multiple projects and meet deadlines in a multi site environment

Working Conditions:

• Ability to travel up to 75 percent of the time including overnight stays and occasional weekends
• May involve direct patient interaction, phlebotomy, specimen processing, and investigational product handling
• May require evening or weekend work based on study needs

Physical Requirements:

• Must reside within approximately 60 miles of a major international airport
• Ability to lift up to 25 pounds occasionally

Equal Opportunity Employer

Elite Clinical Network is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, or veteran status.