Elementary School Principal Secretary C

Illinois School District U-46; United States; Presencial; USD 21 000 - 30 000; Tempo parcial

Resumo da oferta

Illinois School District U-46 is seeking an Elementary School Principal Secretary to provide vital office support to the building principal, students, staff, and visitors. You will help manage daily office operations, maintain confidentiality, and support routine administrative tasks in a busy elementary environment.

The role requires at least a high school diploma and extensive secretarial experience in schools, with proficiency in Microsoft Office and school information systems.

Qualificações

• Five years of secretarial experience in a school setting preferred.
• Working knowledge of Microsoft Office and Google applications.
• Ability to handle multiple concurrent projects and meet deadlines.
• Familiar with school information systems and related software.

Responsabilidades

• Schedule and coordinate meetings and appointments for the principal.
• Compose and respond to correspondence on behalf of the principal.
• Answer, transfer calls, and record messages.
• Prepare and disseminate memos, forms, newsletters, and reports.
• Maintain bookkeeping records and prepare financial statements.
• Monitor accounts and prepare administrative documentation.
• Order department inventory and manage timekeeping for staff.
• Lead student registration and enrollment processes.

Conhecimentos

Five years of secretarial experience

Multitasking

Organizational skills

Professional communication

Formação académica

High School diploma or equivalent

Ferramentas

Microsoft Office

Google applications

Infinite Campus

Great Plains

Wisdomwhere

Descrição da oferta de emprego

• Position Type:
  Secretary / Clerical/ School Secretary
• Date Posted:
  10/7/2026
• Location:
  McKinley Elementary
• Date Available:
  11/09/2026
• Closing Date:
  06/01/2027

Position / Title: Elementary School Principal Secretary C

Bargaining Unit: DUSA Department/Location: Elementary Schools Instruction & Equity

Work Days: 211 Reports To: Building Principal

JD Revision Date: 05/22/2023 Supervises: N/A

Function / Position Summary

Provide office support to the building principal, students, employees, and visitors to ensure organized and efficient operations within the school.Monitor the daily operations of the main office and assist the building principal with routine administrative tasks as directed.Maintain confidentiality of student and staff information in the school and community.

Job Duties / Responsibilities

• Schedule and coordinate meetings and appointments for the principal.
• Compose and respond to correspondence on behalf of principal as assigned.
• Answer, transfer phone calls, and record messages as necessary.
• Prepare and disseminate memos, forms, newsletters, reports, and other communications.
• Maintain bookkeeping records, prepare bank receipts, deposit monies, and prepare monthly financial statements for the financial services department.
• Monitor school accounts and prepare a variety of administrative documentation.
• Order department inventory of supplies for principal and main office.
• Serve as timekeeper and maintain absence management system for staff members.
• Lead and participate in the annual student registration and enrollment process.
• Receive, sort, and distribute documents and correspondence.
• Maintain designated spreadsheets and all department files.
• Prepare, update, and maintain confidential student cumulative files.
• Schedule after school functions including school activities and public events.
• Coordinate schedules for standardized testing.
• Other duties as assigned.

Education

• High School diploma or equivalent required.

Experience / Knowledge

• Five years of secretarial experience in a school setting preferred.
• Working knowledge of Microsoft Office suite and Googleapplications.
• Ability to handle multiple concurrent projects, setting priorities to meet assignedtimelines.
• Familiar with Infinite Campus, Great Plains, and Wisdomwherepreferred.

Physical Demands

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA

(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

CLASSIFICATIONA(Proficientlydemonstratesallcriteria listed)

• Abilitytocommunicateandinteractwithstaffandco-workersin a professional manner
• Demonstratespositivecustomerserviceskills
• Demonstrates confidentiality
• Ability to work independently
• Ability to prioritize tasks Demonstrates organizationalskills
• Keeps accurate filing
• Maintain appropriate inventories and online file management
• Able to use office machines (ex. laminator, fax, intercom, phone, copier)
• Accurate typing/keyboarding
• Working knowledge of computer programs
• Willingness and ability to learn

CLASSIFICATIONB(Proficientlydemonstratesallcriteria listed, including classification A)

• Perform receptionduties
• Utilizeexcellentwrittenandverbalcommunicationskills (parents, staff and students)
• Responsiblefortrackingandbalancingbuilding/department expenditures (if applicable)
• Working knowledge of computer programs Word and Excel
• Willingnesstolearnandbecomeproficientinadvancedapplicationsandspecializedcomputerprograms(MailMerge, Student Information Systems, Business Portal, etc.)

CLASSIFICATIONC(Proficientlydemonstratesallcriteria listed, including classification A+B)

• Demonstratesappropriatedecisionmakinginsupportoforin absence of director or supervising administrator
• Knowledgeandabilitytoperformnecessarytaskstoensurethesmooth operation of the district level department/building
• Proficient in specialized computer programs and applications
• Responsibleforcreatingandinitiatingwrittenandverbal communication(communityanddistrictofficials/representatives)
• Responsibleformaintainingdirectororsupervisingadministrator calendar/schedule (if applicable)
• Responsibleforofficemanagement,environment,staff, finances (banking and financial software)
• Ultimately responsible for coordination, organization,facilitation of district level department/building

Terms of Employment

• This is a 10 month position (211 days).
• Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
• The starting salary for this position $18.65/hr.

Postings current as of 10/18/2026 2:46:51 AM CST.

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