Elections Assistant (Clerk) - Seasonal/Temporary

Douglas-County,-Mn; Alexandria (MN); On-site; USD 32,000 - 34,000; Full time

Job summary

Douglas County is hiring Elections Assistant (Clerk) for the upcoming seasonal/temporary period. The role supports property tax collection, accounts receivable, and election-related tasks. Work includes processing absentee ballots, voter registration, and customer service at the Auditor/Treasurer's Office in Alexandria, MN.

Shifts are flexible, with hours typically 8:00 a.m. – 4:30 p.m., and extended hours around Election Nights. Position runs mid-October through November 15, 2026.

Qualifications

• High School Diploma or GED required.
• Possess a valid Class D Minnesota Driver's License.
• Ability to work professionally under stress with tight deadlines.
• Dependability and strong organizational skills.
• Professional appearance and adaptable to duties as needed.
• Ability to work extended hours when required.

Responsibilities

• Perform duties of the ballot board as prescribed in Minnesota Election Laws.
• Prepare, process, and mail absentee ballot applications and ballots.
• Assist the public with in-house absentee and Early Voting processes.
• Perform data entry and provide prompt, accurate service.
• Proofread election-related documents for content and accuracy.
• Complete tasks related to voter registration and mail balloting.
• Safeguard sensitive documents and comply with NVRA/HAVA procedures.
• Follow all rules; maintain a safe work environment.
• Other duties as assigned by the elections team.

Skills

Dependability

Work under stress

Attention to detail

Organizational skills

Professional appearance

Flexibility

Education

High School Diploma or GED

Tools

I Series tax software

SVRS election software

10-key calculator

DS200 ballot tabulator

Omni Ballot assistive device

Job description

*We are hiring to fill multiple positions!

JOB TITLE

Elections Assistant (Clerk)-Seasonal/Temporary

DEPARTMENT

Auditor/Treasurer

SALARY

$23.57 hourly

STATUS

Seasonal/Temporary

HOURS

Days of work hours and shift lengths will vary. Flexible scheduling.

MONTHS OF EMPLOYMENT

Mid October-November 15th, 2026.

JOB OBJECTIVES

The role of this Seasonal/Temporary position is to assist in performing assigned duties related to property tax collection, accounts receivable processing, the election, absentee, and Early voting process.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of those specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Perform duties of the ballot board as prescribed in the Minnesota Election Laws.
• Preparing, processing, and mailing absentee ballot applications and ballots.
• Assisting the public with the in-house absentee and Early Voting process and mail ballot process located at the Auditor/Treasurer's Office, 821 Cedar Street.
• Performing data entry.
• Providing prompt, accurate, excellent customer service.
• Proofreading various election-related documents for content and accuracy.
• Completing tasks associated with voter registration, absentee voting, and mail balloting.
• Safeguarding sensitive documents and supplies.
• Conducting business in accordance with the federal election guidelines, Minnesota Election Laws, and according to NVRA and HAVA procedures.
• Perform all other duties assigned, delegated, or required of the elections team, including thoseprescribed by law.
• Complies with all rules and policies to maintain a safe work environment.
• Reliable, predictable attendance and punctuality.
• Other duties, as assigned or apparent.

In this job, you may come across private or confidential information about people we serve. This data is protected by law and should only be viewed or used when it’s truly needed for your work. You are expected to only look at private data when your job duties require it. Keep it secure and make sure others who don’t need to see it don’t have access. Stop accessing the data once your task is done, and store or dispose of it properly, following the rules in Minnesota’s Data Practices Act (Chapter 13). If your job duties change and you need access to different private data, that access should also be limited to only what you need to do your job.

REQUIRED MINIMUM QUALIFICATIONS AT HIRE

Education

High School Diploma or GED.

Experience

None.

Licenses and Other Requirements

Possess a valid Class D Minnesota Driver's License at all times.

REQUIRED MINIMUM KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES AT HIRE

• Ability to perform professionally under stress when confronted with tight deadlines.
• Dependability.
• Business acumen, ability to manage multiple tasks simultaneously, and excellent organizational skills.
• Demonstrates a professional attitude and appearance.
• Adaptability and flexibility about duties and assignments as required.
• Ability to work extended hours if needed.
• Accuracy and attention to detail are essential.

PREFERRED / DESIRABLE QUALIFICATIONS

Education

See required minimum qualifications at hire.

Experience

Prior experience as a Minnesota Election Judge and prior experience in a public contact or customer service environment.

PREFERRED / DESIRABLE KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES

See required minimum knowledge, skills, abilities, & qualities at hire.

WORK ENVIRONMENT

Public building.

MONTHS OF EMPLOYMENT

This is a temporary-seasonal position October-November 15th, 2026.

HOURS

The work schedule is somewhat flexible, with work assignments generally occurring mid-October to November, Monday-Friday, between the hours of 8:00 a.m. to 4:30 p.m. The scheduled work days and hours may vary, depending on voter volume and department workload.

Candidate Availability for Extended Hours

The candidate must be available for extended hours on October 24, 27, 31, 2026, and November 1-3, 2026 (including Saturdays, October 24th, October 31st and Sunday, November 1, 2026), with the understanding that Election Nights may include working until 11:00 p.m. or later. The General election is November 3, 2026.

PHYSICAL DEMANDS

Be able to stand for extended periods, bend, reach, stoop, crouch, twist, and kneel. Assignments may require the ability to push, pull, and load heavy election equipment.

See also the Physical and Environmental Factors Form.

EXAMPLES OF EQUIPMENT USED

I Series-based tax collection software on PC, SVRS election software on PC, 10-key calculator, DS200 ballot tabulator, Omni Ballot assistive voting device.

OTHER

All listed above are essential functions of the job.

Supervision Received

Supervised by Assistant Elections/Property Tax Technician

Supervision Exercised

None

Labor Group

Non-Union

FLSA Status

Non-Exempt

Grade

5, Step 1

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Revised

8/2026; updated 9/2026.