Election Aide

Missoula County; United States; On-site; USD 21,000 - 25,000; Full time

Job summary

Missoula County seeks an Election Clerk to support elections by conducting petitions checks and voter registration services. Responsibilities include handling inquiries by phone, in person, and in writing, and data entry across the election process.

Requires a high school diploma or GED and two years of clerical office experience with personal computer use and customer service. The role may require a Montana driver's license and involves office and polling place work during election cycles.

Qualifications

• Requires high school diploma or GED.
• Requires two years of clerical office experience including personal computer use, data entry, and face-to-face customer service.

Responsibilities

• Performs a variety of duties related to conducting elections, checking petitions, and registering voters.
• Provides information to the public by phone, in person and through written and electronic correspondence.
• Assists with processing voter registration cards; absentee ballots; late registration; and enters data on computer system.
• Assists with preparations for elections including organizing, delivering and arranging for delivery of election supplies, preparing and processing absentee ballots.
• Checks petitions by verifying signatures within statutory defined time periods using computer files and statutory required procedures.
• Maintains files of election materials and assists in their proper destruction, according to established records retention schedule.
• Operates data entry equipment, personal computer, copy machine, FAX machine, calculator, and other office equipment as necessary to perform the above duties.
• Answers public inquiries through use of well-defined policies and procedures.

Skills

Data entry

Customer service

Clerical work

Education

High school diploma

Tools

Microsoft Office

Job description

Join Missoula County in making a meaningful impact, where your work supports our vibrant community, promotes public service, and contributes to a better future for all.

Job Description

Rate of Pay

$16.14 per hour

Schedule

Regular, intermittent schedule

Department

Elections

Bargaining Unit

None, Personnel Plan

Closing Date

September 12, 2026 (You must apply before this date)

Definition

Performs a variety of duties related to conducting elections, checking petitions, and registering voters.

Examples of Duties

• Provides information to the public by phone, in person and through written and electronic correspondence.
• Assists with processing voter registration cards; absentee ballots; late registration; and enters data on computer system.
• Assists with preparations for general, primary, school, and special elections including organizing, delivering and arranging for delivery of election supplies, preparing and processing absentee ballots.
• Checks petitions by verifying signatures within statutory defined time periods using computer files and statutory required procedures.
• Maintains files of election materials and assists in their proper destruction, according to established records retention schedule.
• Operates data entry equipment, personal computer, copy machine, FAX machine, calculator, and other office equipment as necessary to perform the above duties.
• Answers public inquiries through use of well-defined policies and procedures.

Other Duties

• May be required to drive a motor vehicle to run errands and deliver supplies.
• Assists other office personnel in the performance of their duties.

Minimum Qualifications

• Requires high school diploma or GED.
• Requires two years of clerical office experience including personal computer use, data entry, and face-to-face customer service.

Special Requirements

• May require a valid Montana driver's license.

Physical/Environmental Demands

The work is performed in an office setting, or at a variety of polling place locations. The work may require climbing ladders and intermittent strenuous physical activity over several days' time, including lifting heavy (65 pounds) boxes and moving heavy machinery in preparation for Election Day. Certain work assignments require use of motor vehicle to run errands, and pick-up and deliver election supplies.

Additional Job Description

Complete job description available upon request to the Department of Human Resources

Missoula County Information

As a Missoula County employee, you will be a part of a team that is committed to positively impacting the community.

Missoula County is an equal opportunity employer.

We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or military status

At Missoula County, we are proud to serve as a unified team dedicated to protecting and enhancing the well‑being of the people, communities, and environment of our region. Whether on the road crew in Seeley Lake, processing payroll or benefits, serving in the Detention Facility or Sheriff's Office, supporting emergency operations, or fulfilling one of the many vital roles that keep county government running--each member of our team plays an essential part.

We welcome individuals from all backgrounds and schedules-full time, part-time, or intermittent, because every role matters. No matter where you serve or how long you've been with us, you are an important part of the Missoula County team. Together, we strive to build on our strengths and shape a better future for our community.

There's no better place to be than Missoula County, Montana.