EHS Planning Manager - Data, Compliance & Training

GLOVIS America, Inc.; Irvine (CA); Presencial; USD 95.000 - 105.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical Insurance

Vision Insurance

Flexible Spending Accounts (FSA)

Life and AD&D insurance

Paid Vacation & Holidays

Sick leave

401(k) with Matching

Bonuses

Descripción de la vacante

GLOVIS America, Inc. is seeking an Assistant Manager, EHS Planning to develop, maintain, and standardize corporate EHS programs and reporting. You will support ISO 14001 and ISO 45001 compliance, KPI tracking, and data reporting across locations.

Working with EHS Operations, site leadership, and cross-functional teams, you will drive compliance, data accuracy, and continuous improvement, including training and system oversight for FLEX EHS management software.

Formación

• 6 - 9 years of direct experience in Finance, Accounting
• 1 - 3 years supervisory experience
• Experience implementing ISO 14001/45001 compliant programs (preferred)

Responsabilidades

• Monitor injury and incident reporting and ensure timely submission
• Track and report key EHS KPIs (LTIR, LTFR, TRIR, DART)
• Track and maintain GHG and ESG data and timely submissions
• Review and update EHS policies, programs, and procedures
• Develop and deliver EHS training to Operations teams
• Analyze EHS data to identify improvement opportunities and actions
• Coordinate standardization and improvement of EHS processes
• Manage FLEX EHS software data accuracy and reporting
• Coach EHS staff on compliance and best practices
• Oversee safety monitoring systems (Samsara, Alert meter) and generate reports
• Monitor weather impacts and communicate with sites
• Manage department budgets and invoices
• Conduct monthly inspections of safety systems and evacuation routes
• Travel to sites for EHS audits and on-site support
• On-board and train new hires in EHS compliance

Conocimientos

MS Excel

Regulatory compliance

Reports & presentations

Policies & procedures

multitasking under pressure

Documentation

Educación

6 - 9 years in Finance/Accounting

Herramientas

Samsara

Alert Meter

FLEX EHS software

Descripción del empleo

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary
The Assistant Manager, EHS Planning supports the development, maintenance, and standardization of corporate EHS programs, systems, and performance reporting processes. The role supports ISO 14001 and ISO 45001 compliance, KPI tracking and timely reporting, GHG and ESG data tracking, analysis, and reporting, EHS policy and program updates, and system oversight. Working closely with EHS Operations, site leadership, and cross-functional teams, the Assistant Manager drives compliance, consistency, data accuracy, transparency, and continuous improvement across all locations.

Compensation

$95,000 - $105,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Monitor daily injury and incident reporting and ensure timely and accurate submission to internal reporting systems within designated timelines.

• Track, analyze, and report key EHS performance indicators, including Lost Time Injury Rate (LTIR), Lost Time Frequency Rate (LTFR), Total Recordable Injury Rate (TRIR), and Days Away, Restircted or Transferred (DART), for internal and external reporting requirements.

• Track, analyze, and maintain GHG and ESG data, ensuring data accuracy and timely submission through internal reporting systems.

• Track, analyze, and maintain GHG and ESG data, ensuring data accuracy and timely submission through internal reporting systems.

• Review and maintain EHS policies, programs, and procedures, coordinating with cross-functional teams to implement necessary updates and improvements.

• Develop training materials, deliver EHS training, deploy health and safety training plans to Operations teams, and monitor training completion and effectiveness.

• Analyze EHS performance data and trends to identify improvement opportunities, develop action plans, and coordinate implementation with cross-functional stakeholders.

• Support standardization and continuous improvement of EHS processes, reporting systems, and performance management across locations.

• Monitor and maintain the FLEX EHS management software system, ensuring data accuracy, system compliance, and timely updates, and prepare analytical reports and insights for management review and decision-making.

• Coach and train EHS employees on EHS compliance requirements, policies, procedures, best practices, and departmental and company operating cadence to strengthen capability, consistency, and overall EHS performance.

• Monitor and provide oversight of safety monitoring systems, such as Samsara and Alert meter, and prepare surveillance and analytical reports as required.

• Monitor inclement and extreme weather patterns across the U.S. and promptly notify affected sites and employees, including issuing appropriate safety communications and announcements.

• Track and monitor department budgets, process invoices, and submit payment requests through the company’s internal portal.

• Conduct monthly inspections of fire monitoring systems, first aid supplies, AEDs, and facility evacuation routes, and maintain inspection records and documentation.

• Travel to operational sites as needed to conduct EHS audits, assessments, and provide on-site EHS support.

• Conduct EHS on-boarding and safety training for new employees and track health and safety training completion for HQ employees.

Other duties as assigned

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Visio
• Knowledge of legal and regulatory requirements and ability to interpret compliance-related documentation
• Ability to develop reports, analyze information, and prepare business presentations
• Ability to develop, document, and maintain policies, procedures, and work instructions
• Ability to effectively manage multiple priorities, perform under pressure, and meet tight deadlines while maintaining work quality
• Ability to prepare reports and presentation, writing policy and procedures with attention to details

Education & Experience

• Bachelors Required
• 6 - 9 years of direct experience in Finance, Accounting
• 1 - 3 years supervisory experience

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CAoffice

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.