EHS Administrative Coordinator: Data & Compliance

TAD PGS, Inc.; Cleveland (OH); On-site; USD 28,000 - 30,000; Full time

Job summary

We are seeking an EHS Administrative Coordinator for a position in Cleveland, OH. The role provides essential administrative support to the Environmental, Health & Safety department, handling data entry, filing, and documentation while maintaining confidentiality in a fast-paced manufacturing environment.

The ideal candidate will have an Associate's degree or equivalent, 2 years of secretarial/office management experience, and strong Microsoft Office skills.

Qualifications

• Associate's degree (A. A.) or equivalent from two-year college or technical school.
• 2 years experience in secretarial/office management or similar.
• Strong organizational skills with ability to manage multiple projects simultaneously.
• High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Ability to learn other software programs as required.
• Background in executive secretarial area and/or office management.
• Strong time management and communication skills.
• Ability to write reports, business correspondence, and procedure manual.

Responsibilities

• Perform accurate and timely data entry for EHS records, reports, databases, and tracking systems.
• Maintain, organize, and update electronic and hard-copy EHS files and documentation.
• File and retrieve safety, environmental, training, inspection, and compliance records as needed.
• Organize information to ensure EHS documentation is easily accessible and maintained in accordance with company requirements.
• Maintain spreadsheets, tracking logs, and databases related to EHS activities.
• Assist with tracking employee training, certifications, inspections, audits, corrective actions, and other EHS-related requirements.
• Prepare, organize, and distribute EHS forms, reports, communications, and other documentation.
• Assist EHS personnel with compiling information and preparing reports, presentations, and meeting materials.
• Review documentation for completeness, accuracy, and consistency and follow up on missing information when necessary .
• Maintain organized electronic folders and shared drives, ensuring documents are properly named, stored, and retained.
• Assist with maintaining safety bulletin boards, employee communication materials, and EHS resources.
• Support scheduling of EHS meetings, training, inspections, and other department activities.
• Assist with maintaining records related to regulatory and company EHS requirements.
• Handle sensitive and confidential information appropriately.
• Provide general administrative support to the EHS department as needed.
• Perform other duties and special projects as assigned.

Skills

Time management

Communication skills

Microsoft Office

Learning ability

Education

Associate's degree or equivalent

Job description

We are seeking an EHS Administrative Coordinator for a position in Cleveland, OH. The role provides essential administrative support to the Environmental, Health & Safety department, handling data entry, filing, and documentation while maintaining confidentiality in a fast-paced manufacturing environment.

The ideal candidate will have an Associate's degree or equivalent, 2 years of secretarial/office management experience, and strong Microsoft Office skills.