EHS Administrative Coordinator

The University of Nebraska–Lincoln; Omaha (NE); On-site; USD 40,000 - 55,000; Full time

Job summary

The University of Nebraska–Lincoln is seeking an Administrative Support Specialist to provide oversight for the Institutional Biosafety Committee and biosafety program. The role involves managing committee meetings, supporting Principal Investigators with protocol submissions, and maintaining crucial program records.

Ideal candidates will hold an Associate’s degree in Life Sciences or a related field, possess strong organizational, interpersonal, and communication skills, and have at least one year of related experience. A valid driver’s license is also required.

Qualifications

• Associate’s degree in Life Sciences, other related field of study, or equivalent experience.
• 1+ year of administrative experience in a comparable role.
• Familiar with scientific terminology related to experiments and protocols.

Responsibilities

• Provide administrative support to the Institutional Biosafety Committee and biosafety program.
• Schedule committee meetings and prepare agendas and minutes.
• Assist Principal Investigators in preparing and submitting protocols.

Skills

Administrative support

Attention to detail

Organizational skills

Interpersonal skills

Communication skills

Problem-solving

Time-management

Technology proficiency

Education

Associate’s degree in Life Sciences or related field

Job description

Responsibilities

• Provide administrative support to the Institutional Biosafety Committee and biosafety program, with secondary support for the radiation safety and laser safety programs and committees.
• Schedule committee meetings, prepare and distribute agendas and minutes.
• Assist Principal Investigators in preparing and submitting protocols, including navigating the online submission portal.
• Monitor due dates, review and process protocol amendments and update forms, and communicate with Principal Investigators to ensure completeness and accuracy.
• Maintain and update supporting databases with current and accurate information.
• Assist biosafety staff in scheduling campus audits, maintaining records, and communicating audit findings.
• Support biosafety staff in assembling and maintaining records associated with the Select Agent program.
• Coordinate occupational health requirements for the biosafety program, including scheduling and monitoring billing.
• Monitor, route, and respond to departmental and program email inquiries.
• Review and process Material Transfer Agreements and Sponsored Programs inquiries related to protocol status for potential grant activities.

Qualifications

Associate’s degree in Life Sciences, other related field of study, or equivalent experience.

1+ year of administrative experience in a comparable role.

Familiar with scientific terminology related to experiments, materials, protocols, and material transfer agreements.

High attention to detail.

Strong organizational skills.

Excellent interpersonal and communication skills.

Good problem‑solving and time‑management skills.

Proficient in utilizing technology.

Adaptable and flexible to handle unexpected changes in priorities.

Must have a valid driver’s license and meet University driver eligibility requirements.

Additional Qualifications (not required)

Bachelor’s degree in Microbiology, Biology, Molecular‑Biology, other related field of study, or equivalent experience.

General knowledge of federal, state, and local regulations/standards pertaining to laboratory safety, ionizing radiation, and/or biosafety.

EEO Statement

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its programs, activities, or employment. See https://go.unl.edu/nondiscrimination

Background Check

Criminal history background check and driving record review are required.