EHS Administrative Assistant

Wgnstar; Boise (ID); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

WGNSTAR, an ABM company in Boise, ID, is hiring for an hourly, full-time Administrative Assistant. Schedule is Monday–Friday, 7:00am–3:30pm with a 30-minute lunch, pay rate starting at $29/hour, onsite position with full benefits including Medical, Dental, Vision, and 401(k).

Responsibilities include managing daily administrative tasks, coordinating with vendors, supporting meetings, and assisting project management while ensuring accuracy and timely delivery.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills; detail-oriented and highly organized.
• Ability to work independently and as part of a team; reliable with good time management.

Responsibilities

• Manage daily administrative operations and collaborate with team members to support business objectives.
• Coordinate with vendors and track purchase orders to ensure timely delivery of materials and services.
• Organize and support team meetings, events, and EHS promotional activities.
• Assist with project management by monitoring deadlines and facilitating communication among stakeholders.
• Maintain accurate project documentation by filing, tracking, and distributing records.
• Process expense reports, invoices, and other basic accounting-related tasks.
• Recommend and implement process improvements to enhance document control accuracy and efficiency.
• Serve as a liaison between vendors, clients, and internal teams while providing excellent customer service.
• Monitor project progress and help ensure administrative and project tasks are completed on schedule.
• Support continuous improvement initiatives and contribute to overall team success.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational skills

Team collaboration

Detail oriented

Background check / drug screening

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

WGNSTAR, an ABM company, is a dynamic and growing company with a global footprint. Primarily focused on the semiconductor industry, we provide a platform for you to expand your career with knowledge gained on the job training, and tailored development. We know we need talented people like you that hold similar values, which is why we do not put limits on learning, development, industry, and personal growth. Start your path to a WGNSTAR career today!

Schedule: M-F (7:00am-3:30pm) 30m lunch

Pay Rate: $29+

Onsite Location: Boise, ID

Position Type: Hourly, Full Time

Benefits: This position is eligible for WGNSTAR’s full benefits package, including Medical, Dental, Vision, and 401(k). Additional benefits are listed at the end of this posting.

Principal Duties And Responsibilities

• Manage daily administrative operations and collaborate with team members to support business objectives.
• Coordinate with vendors and track purchase orders to ensure timely delivery of materials and services.
• Organize and support team meetings, events, and EHS promotional activities.
• Assist with project management by monitoring deadlines and facilitating communication among stakeholders.
• Maintain accurate project documentation by filing, tracking, and distributing records.
• Process expense reports, invoices, and other basic accounting-related tasks.
• Recommend and implement process improvements to enhance document control accuracy and efficiency.
• Serve as a liaison between vendors, clients, and internal teams while providing excellent customer service.
• Monitor project progress and help ensure administrative and project tasks are completed on schedule.
• Support continuous improvement initiatives and contribute to overall team success.

Requirements

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• Ability to work effectively both independently and within a team environment.
• Highly detail-oriented with a focus on accuracy and quality.
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Able to successfully pass a background check and drug screening.

Physical Effort/Activities

May be required to walk up to 5+miles per day, able to be on feet for 8-10 hrs at a time, able to bend, twist, push/pull, crouch, kneel in confined spaces, work at heights, on a ladder, and lift up to 50-75 pounds. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Additional Benefits

• Paid Vacation
• Select Holidays
• Overtime Opportunities
• On-site Facilities & Career Development Opportunities

The people who thrive most at WGNSTAR are those individuals who perform well in a team environment, enjoy interacting and engaging with several different stakeholders, and adapt quickly to changing environments, while leveraging their skills, quality, and knowledge to drive themselves and their teams towards continuous improvement and success.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

This position is not eligible for visa sponsorship. All applicants must be legally authorized to work in the United States without the need for current or future sponsorship (e.g., H-1B, O-1, etc). Additionally, WGNSTAR does not participate in the STEM OPT extension program for this role.

Equal opportunities and Social Governance

WGNSTAR is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

WGNSTAR places an immense emphasis on equal employment, encourages diversity in the workplace, and applies an open-door policy for inclusion of all employees. Our diversity program encourages people from any gender, background, ethnicity, culture, education, and experience to join the company and more importantly build a career through employee development.

Through our Global wellness programs, WGNSTAR ensures our employees and families have access to a full range of wellness services through our Employee Assistance Program (EAP). In the communities that surround our business operations, we support individual and group sponsorships for local sports and those that are vulnerable in society.