Educational Placement Coordinator

California State University, Monterey Bay; Monterey (CA); On-site; USD 87,000 - 89,000; Full time

Benefits offered by this job

Vacation, health, dental and vision

CalPERS retirement

15 paid holidays

Housing near campus

Job summary

California State University, Monterey Bay seeks an Educational Placement Coordinator to lead placement-based activities for students across the College of Education, ensuring externships and student teaching meet accreditation standards. You will collaborate with districts, mentors, and supervisors to maintain effective placement processes.

The role requires strong data management, reporting skills, and experience with credentialing programs, along with the ability to develop partnerships and

Qualifications

• Bachelor's degree or equivalent training and administrative work experience.
• Experience with credentialing or teacher education programs is preferred.
• Strong data management and reporting skills for accreditation and program assessment.

Responsibilities

• Lead placement activities forexternships and student teaching requirements.
• Develop and implement procedures for clinical supervisors and documentation for accreditation.
• Maintain placement databases and generate data for reports and accreditation.

Skills

Google Docs

Google Sheets

Excel (Pivot tables)

PowerPoint

Customer service

Event planning

Education

Bachelor's degree or equivalent

Tools

Banner

PeopleSoft

Oracle

G Suite

Job description

Classification: Administrative Analyst/Specialist III

Hours: Full-time / 40 hours per week

FLSA: Exempt

Anticipated Hiring Salary Range: $7,780 (Step 11) to $7,935 (Step 12)* mo.

CSU Salary Schedule

• CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: October 29, 2026

Recruitment Status: Open Until Filled

Employment with the California State University System

About Csumb

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year.

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 22 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

Purpose

Reporting to the Dean of the College of Education and under the general direction of the Chair of the Department of Education and Leadership, the Educational Placement Coordinator provides program leadership and strategic direction for placement-based activities for students across the College of Education completing external internships and student teaching degree and credential requirements.

The Department of Education and Leadership in the College of Education offers programs in Elementary Education, Secondary Education, Special Education, School Psychology, Speech Language Pathology, and a Master of Arts in Education. The department also operates an internship program leading to the same credentials.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following

• Applying extensive knowledge of educational theory, accreditation requirements, and research-informed best practice to lead and significantly impact an effective and efficient program of successful clinical placement of credential /graduate candidates (e.g., General and Special Education, School Psychology, Ed Admin, and undergraduate integrated credential programs). Assuring that all placements meet the state accreditation requirements set forth by Commission on Teacher Credentialing.
• Building positive relationships between the College of Education and school districts, individual schools, and other appropriate institutions. This includes taking the lead on coordinating agreements between the College and institutions that mentor our candidates, and developing new partnerships as needed
• Leading the development and implementation of procedures for clinical supervisors, including documentation of placement activities required for accreditation
• Communicating with credential candidates regarding program expectations and requirements
• Conducting regularly scheduled professional development and in-service training activities for clinical supervisors
• Developing, maintaining, and communicating effective procedures and expectations for clinical supervisors regarding teaching candidate requirements and evaluation
• Collecting and maintaining confidential assessment data relevant to placement activities and requirements
• Overseeing and managing the clinical placement databases for program operation and accreditation purposes. For example:
• Using ingenuity, innovation, and problem-solving skills to conceive of new approaches and solutions to address the complexity of maintaining accurate and appropriate placement information about candidates, mentors, and clinical supervisors in designated database(s)
• Compiling and maintaining data on candidate hours, placement requirements, and supervisor evaluations in database(s)
• Coordinating with the department chair, program coordinators, faculty, and campus instructional technology support staff to ensure functionality of databases and generate data needed for accreditation and evaluation
• Preparing reports and providing information in response to assessment and accreditation requirements in the area of clinical placement. This includes:
• Coordinating with department chair, program coordinators, and department staff on the submission of appropriate accreditation documents
• Monitoring and auditing data to generate summaries and reports for program assessment and accreditation reports, such as for CTC accreditation

Other Functions

• Perform other job-related duties and special projects as assigned.

Knowledge, Skills And Abilities

Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.

Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.

Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations.

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Specialized Skills

Skill in: knowledge of the California Commission on Teacher Credentialing, Google Docs, Google Sheets, Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint, providing exceptional customer service, and planning and executing events. Knowledge of co‑teaching and residency requirements of teacher preparation in California. Experience in information retrieval and data presentation and reporting. Thorough knowledge of office systems and expertise using a broad range of technology systems and packages including database management, spreadsheet, design/creative-based software, electronic scheduling, and word processing.

Preferred Qualifications/Desirable Experience

Three (3) years of public school experience, especially in culturally and linguistically diverse classrooms/schools/districts. Master’s degree or equivalent in appropriate area; experience and/or formal training in classroom observation and supervision. Knowledge or co‑teaching and residency models of teacher preparation. Experience with pre‑service or in‑service teacher training programs. Understanding of regulations and standards pertaining to teacher education in California. Commitment to field‑based teacher education. Experience as a public school administrator or supervisor. Exceptional ability to communicate verbally and in writing in a professional, persuasive and tactful manner. Technical fluency with Banner in the use of Microsoft Office Suite; Google’s G‑Suite (Gmail, Docs, Drive, and Calendar); Oracle–PeopleSoft / Common Management System or equivalent Student, HR and Financial information systems; Hyperion or equivalent reporting tools; intranet drives; and internet browsers. Highly desirable: Demonstrated understanding of and commitment to CSUMB’s Founding Vision Statement.

Special Conditions Of Employment & Position Designations

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 .
• This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards .
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
• This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention.
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• May require occasional evenings and/or weekend work.

Physical Environment

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

Benefits/Perks

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit the Employee Benefits Summary. The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit: https://csumb.edu/corporation/employee-housing

General Information

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ .

CSUMB is a smoke and tobacco-free campus.

All employees must be eligible for employment in the U.S.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Equal Opportunity Employer

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.