Education Assistant

Columbia University in the City of New York; New York (NY); On-site; USD 43,000 - 52,000; Part time

Job summary

Columbia University in the City of New York is seeking an Education Assistant to provide administrative and communications support for Continuing Medical Education (CME) programs. This part-time role requires strong organizational and communication skills and the ability to manage multiple tasks and deadlines.

You will work closely with program leadership, physicians, and faculty to support course coordination, manage communications, and maintain documentation for CME offerings.

Qualifications

• Bachelor's degree or equivalent in education or experience required.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication abilities and fast email responses.
• Proficiency with Microsoft Office and familiarity with Zoom/Canvas or LMS platforms.

Responsibilities

• Provide administrative support for in-person, virtual, and on-demand CME courses.
• Serve as primary contact for physicians and course faculty; manage communications.
• Respond to emails promptly and handle time-sensitive requests.
• Prepare and organize course materials including presentations and handouts.
• Support course enrollment processes and track attendance; maintain digital files.
• Draft communications and update course content on websites or LMS.
• Coordinate with internal departments and external vendors as needed.

Skills

Organizational skills

Communication skills

Microsoft Office

Zoom

Canvas/LMS

Adobe Suite

Multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Zoom

Canvas/LMS

Adobe InDesign

Job description

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 25.00
• Standard Work Schedule:
• Building:
• Salary Range: $47,357.14-$47,357.14

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Institute of Human Nutrition is seeking a highly organized, detail-oriented Education Assistant to provide administrative and communications support for our Continuing Medical Education (CME) programs. This part-time role is ideal for a professional with excellent organizational and communication skills who can manage multiple tasks, work independently, and ensure efficient day-to-day operations of our CME courses.

The Education Assistant will work closely with program leadership, physicians, and faculty to support course coordination, manage communications, and maintain organized documentation for CME offerings.

Responsibilities

• Provide administrative support for in-person, virtual, and on-demand CME courses
• Serve as a primary point of contact for physicians and course faculty, handling professional and timely communications
• Respond to emails promptly and manage time-sensitive requests
• Assist in preparing and organizing course materials, including presentations, handouts, and evaluation forms
• Support course enrollment processes and track attendanceMaintain organized digital filing systems for course documents, evaluations, and promotional materials
• Draft and edit communications, including course announcements, reminders, and follow-up emails
• Update course-related content on websites or learning management systems
• Coordinate with internal departments and external vendors as needed

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience required
• Excellent organizational skills with strong attention to detail
• Strong communication skills, both written and verbal
• Professional email communication style with a commitment to fast response times
• Ability to interact professionally with physicians, faculty, and administrative staff
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Comfort with digital tools (Zoom, Canvas or LMS platforms, basic website updates)
• Comfortable with Adobe Suite (Photoshop, In Design)
• Ability to multitask and manage shifting priorities in a deadline-driven environment

Preferred Qualifications

• Experience supporting medical education, healthcare, or academic programs
• Familiarity with CME course processes and accreditation requirements
• Experience managing course logistics and/or virtual events

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.