Editorial Operations Associate

Chicago Public Media; United States; Hybrid; USD 65,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Vacation

Holidays

Life insurance

Disability coverage

Retirement savings

Commuter benefits

Job summary

Chicago Public Media is seeking an Editorial Operations Associate to support newsroom administration, including budgets, expenses, contracts, tools, subscriptions and onboarding. Working closely with the Editorial Operations Manager, you’ll help bridge the newsroom with finance, legal and external vendors while supporting staff development.

This full‑time, hybrid role requires 3–5 years in an administrative/financial environment, strong communication, and the ability to handle multiple tasks

Qualifications

• 3-5 years of professional experience in an administrative or financial services role.
• Experience with budgeting and accounts payable.
• Excellent written and verbal communication skills. Presentation and negotiation skills a plus

Responsibilities

• Support editorial operations manager in their role as budget administrator for newsroom budgets, contributing to regular budget reviews and forecasting, team expense tracking and more
• Process newsroom payment requests
• Assist with generating and processing contracts for newsroom freelancers and contracts
• Assist with onboarding or offboarding of other newsroom staff
• Collaborate with newsroom leadership on staff development initiatives
• Coordinate staff conference attendance and training opportunities
• Support the newsroom internship program
• Assist in coordination of department meetings and communications
• Manage shared newsroom resources, accounts and subscriptions
• Contribute and support other newsroom administration duties, as needed

Skills

Budgeting

Accounts payable

Communication

Presentation skills

Negotiation

Job description

Come join my team at Chicago Public Media! I'm hiring an editorial operations associate to help manage expenses, budgets, contracts, onboarding and more. On the edit ops team, our job is to keep newsroom systems running smoothly so our journalists can do their very best work. If you're interested in being a part of that, let me know

DESCRIPTION

The Editorial Operations Associate supports the Chicago Public Media newsroom staff in the administrative aspects of their work, including budgets and expenses, contracts, tools, subscriptions and more. Working closely with the Editorial Operations Manager, the associate acts as a liaison between the newsroom and non‑content teams such as finance and legal, as well as external vendors or contributors. They also support internal initiatives related to staff development and workplace culture.

This is a full‑time, exempt position. The person in this role is expected to work 40 hours a week, including at least two days from our Navy Pier office.

DUTIES & RESPONSIBILITIES

• Support editorial operations manager in their role as budget administrator for newsroom budgets, contributing to regular budget reviews and forecasting, team expense tracking and more
• Process newsroom payment requests
• Assist with generating and processing contracts for newsroom freelancers and contracts
• Assist with onboarding or offboarding of other newsroom staff
• Collaborate with newsroom leadership on staff development initiatives
• Coordinate staff conference attendance and training opportunities
• Support the newsroom internship program
• Assist in coordination of department meetings and communications
• Manage shared newsroom resources, accounts and subscriptions
• Contribute and support other newsroom administration duties, as needed

MINIMUM REQUIREMENTS

• A minimum of 3-5 years professional experience in an administrative or financial services role.
• Experience with budgeting and accounts payable.
• Excellent written and verbal communication skills. Presentation and negotiation skills a plus

COMPENSATION

The expected pay range for this position is $65,000 - $72,000 per ANNUM.

Chicago Public Media provides pay ranges representing its good faith estimate of what the organization reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographical location, and external market pay for comparable jobs.

Our benefits include a competitive salary and benefits package which includes medical, dental, vision, vacation, holidays, life insurance, disability coverage, retirement savings, and a commuter benefits plan.

Chicago Public Media is an Equal Opportunity Employer and we actively seek and welcome people from all backgrounds, orientations, and life experiences to join our team.

The essential functions described above are not all-inclusive and are not intended to create any contractual or other legal commitment. Chicago Public Media may change the content or format of this job at any time in its sole and exclusive discretion without notice.