Editorial Associate

InterVarsity Press; Lisle (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

403(b) Retirement Savings Plan

403(b) matching contributions

Dental insurance

Employee assistance program

Employee discounts

Flexible work schedule

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Vision insurance

Job summary

InterVarsity Press in Lisle, IL, is seeking an Editorial Associate to support the editorial department in producing high‑quality books on scheduled deadlines. The role requires at least three years of publishing experience with manuscript tasks and may focus on academic titles requiring biblical Hebrew and Greek knowledge.

The Editorial Associate will coordinate edits, proofs, indexing, and production files, while managing freelancers and ensuring timely delivery.

Qualifications

• Bachelor’s degree in humanities, journalism, publishing, or related field.
• Knowledge of biblical Hebrew and Greek preferred.
• Minimum three years of publishing or related field.
• Affirmation of InterVarsity’s Statement of Faith.

Responsibilities

• Review and process copyedited and proofread manuscripts.
• Enter and review manuscript corrections.
• Prepare and format files for production with the production team.
• Manage freelancer pool and provide feedback.
• Edit and review indexes.
• Proofread ebooks and manage ebook proofing.
• Process and proof book covers and data.
• Coordinate endorsements notifications.
• Proofread publicity materials.
• Coordinate interior images and figures.
• Review and process reprint corrections.
• Perform other duties as required.

Skills

Communication skills

Attention to detail

Time management

Independent work

Team collaboration

Confidentiality

Publishing enthusiasm

Education

Bachelor’s degree in humanities/publishing

Tools

Chicago Manual of Style (CMOS 18th)

Job description

Editorial Associate

Work Location:

Lisle, IL - Intervarsity Press

Schedule:

Full time

To advance the purpose of InterVarsity Press, this position will assist members of the editorial department by performing certain regular functions and any one‑time tasks that are needed, aiding the department in producing high‑quality books on scheduled deadlines.

MAJOR RESPONSIBILITIES

The Editorial Associate role requires at least three years of publishing experience working specifically with editorial manuscript tasks. Depending on the successful applicant, this role could have a particular focus on IVP’s academic books that requires expertise in biblical Hebrew and Greek and a degree in biblical studies or a related field.

Support the Work of the Editorial Department by:

• Reviewing and processing copyedited and proofread manuscripts; occasionally copyediting and proofreading manuscripts.
• Entering and reviewing corrections in manuscripts.
• Preparing and formatting files for production while working closely with the production team.
• Managing the freelancer pool; providing feedback to freelancers and screening freelancer applicants.
• Editing and reviewing indexes.
• Proofing digital books; managing the proofreading process for ebooks.
• Processing and proofing book covers.
• Processing and proofing data for books.
• Editing, entering, and sending notification of endorsements.
• Proofreading publicity materials.
• Coordinating and processing interior images and figures.
• Reviewing and processing reprint corrections.

Any other duties as required.

QUALIFICATIONS

• Affirmation of InterVarsity’s Statement of Faith.
• Effective oral and written communication skills.
• Familiarity with The Chicago Manual of Style, 18th edition.
• Relentless attention to detail and accuracy, including file organization.
• Excellent time management skills and proven ability to balance multiple projects and deadlines.
• Good judgment and ability to work independently.
• Proven ability to work well with colleagues and external vendors.
• Demonstrated ability and commitment to work in a diverse team environment.
• Prudence with confidential information.
• Interest and enthusiasm about book publishing.
• Flexibility to attend the Urbana Student Missions Conference every six years, Dec. 26-Jan.1, and National Staff Conference every three years (the year after Urbana), approximately Jan. 2-7; attend IVP Together Days.

EXPERIENCE AND EDUCATIONAL REQUIREMENTS

• Bachelor’s degree in the humanities, journalism, publishing, writing, or a related field required; graduate work in biblical studies or a related field preferred.
• Knowledge of biblical Hebrew and Greek preferred.
• Minimum three years of experience in publishing or an equivalent field.

RESPONSIBILITIES AND REQUIREMENTS BY LEVEL

Editorial Assistant – Level 4, non‑exempt

The Editorial Assistant will be primarily focused on more limited execution of the above defined tasks for the Editorial Services team. The Editorial Assistant will have two years of experience working with editorial, proofreading, copyediting, and/or administrative tasks.

Editorial Associate – Level 5, non‑exempt

The Editorial Associate will be responsible for all of the above responsibilities. The Editorial Associate will have at least three years of experience working specifically with editorial, proofreading, and/or copyediting tasks. Their role may have a particular focus on IVP’s academic books–if stated in job posting, this would require expertise in biblical Hebrew and Greek and a degree in biblical studies or a related field.

Senior Editorial Associate – Level 6, exempt

The Senior Editorial Associate will be responsible for all of the above responsibilities. The Senior Editorial Associate will have at least eight years of experience working with editorial, proofreading, and/or copyediting tasks. They will also manage more extensive tasks such as the ebook proofing process and train other team members on relevant tasks. Their role may have a particular focus on IVP’s academic books– if stated in job posting, this would require expertise in biblical Hebrew and Greek and a degree in biblical studies or a related field.

External Candidates: Please see visit the Careers Hub at ivpress.com/jobs-and-internships to complete your online application.

For Internal Candidates Only: Please apply through the Jobs Hub on Workday.

Benefits:

• 403(b) Retirement Savings Plan
• 403(b) matching contributions
• Dental insurance
• Employee assistance program
• Employee discounts
• Flexible work schedule
• Flexible spending accounts
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Equal Employment Opportunity:

InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith‑based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity’s Statement of Agreement: Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity’s mission and purposes.