Editorial Assistant

American Heart Association, Inc.; Dallas (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

PTO 16 days per year

12 paid holidays

Tuition assistance

Job summary

The American Heart Association is seeking an Editorial Assistant in Dallas, TX. This role supports the Scientific Publishing department with manuscript coordination, author communications on proofs, and logging submissions to keep the publication process on track.

You will work closely with internal teams and volunteers, contributing to timely project completion while maintaining high-quality standards. The role emphasizes collaboration, organization, and professional communication in a

Qualifications

• High School Diploma or equivalent experience.
• 3 years of relevant work experience.
• Excellent written and oral communication skills.
• Experience with Microsoft Office and Adobe Acrobat.
• Project management knowledge.
• Ability to work independently managing multiple projects and deadlines.
• Attention to detail.
• Strong organizational skills.
• Bachelor's Degree (preferred).

Responsibilities

• Manage project time-lines and deadline compliance, while effectively communicating project statuses and related information as required.
• Provide excellent customer service to internal and external customers and volunteers, for example, responding to author queries.
• Collaborate effectively with other OSO departments and American Heart Association departments to meet departmental and organizational goals.
• Utilize vendor and/or American Heart Association systems efficiently and competently to complete duties/projects.
• Successfully complete multiple duties and projects while managing competing demands and priorities.
• Assist in all aspects of the publication process, including but not limited to responding to author queries, requesting and collecting author paperwork, following up on permissions and copyright transfer agreements, and so on.

Skills

Excellent written and oral comms

3 years of relevant work experience

Project management knowledge

Ability to work independently managing

Attention to detail

Strong organizational skills

Education

High School Diploma or equivalent experience

Bachelor's Degree

Tools

Microsoft Office

Adobe Acrobat

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an exciting opportunity for an Editorial Assistant.

The Editorial Assistant works with members of the Scientific Publishing department in the day-to-day operations by providing administrative support to all publishing partners, including but not limited to correspondence with authors on page proofs and other manuscript details, logging in manuscripts, and so on.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Manage project time-lines and deadline compliance, while effectively communicating project statuses and related information as required
• Provide excellent customer service to internal and external customers and volunteers, for example, responding to author queries
• Collaborate effectively with other OSO departments and American Heart Association departments to meet departmental and organizational goals
• Utilize vendor and/or American Heart Association systems efficiently and competently to complete duties/projects
• Successfully complete multiple duties and projects while managing competing demands and priorities
• Assist in all aspects of the publication process, including but not limited to responding to author queries, requesting and collecting author paperwork, following up on permissions and copyright transfer agreements, and so on

Qualifications

• High School Diploma or equivalent experience
• 3 years of relevant work experience
• Excellent written and oral communication skills
• Experience with Microsoft Office and Adobe Acrobat
• Project management knowledge
• Ability to work independently managing multiple projects and deadlines
• Attention to detail
• Strong organizational skills

Preferred Qualifications

• Bachelor's Degree
• Publishing experience
• Experience working in a nonprofit organization

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; based on the type of position
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

Location

US-TX-Dallas

Position Type

Full Time