EDI Experience Manager (B2B SaaS)

Launch Tennessee; United States; Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Competitive salaries

Remote/hybrid environment

Potential equity compensation

Flexible PTO

401k

Medical, dental, and vision insurance

Job summary

Prompt Therapy Solutions, Inc. is seeking an EDI Experience Manager to bridge technical EDI and enrollment workflows within a fast-paced CX team.

You will translate complex technical findings into client guidance and liaise between customers and engineering, with a balance of hands-on EDI support and client communication. You will optimize EDI support workflows, build scalable processes, and contribute to a knowledge base while delivering exceptional service to rehab therapy clients and

Qualifications

• Experience as Rehab Clinician such as SLP, OT, PT, COTA, or PTA.
• Willingness to build technical fluency in EDI file formats and enrollment mechanics.
• High analytical mindset with strong troubleshooting and testing abilities.
• Proactive, self-motivated and autonomous learner.
• Thrives in dynamic environments requiring adaptability and efficiency.
• Ability to manage multiple projects and meet deadlines while staying professional.
• Willing to work outside standard hours when needed.
• Excellent process orientation and detail focus.
• Highly proficient in MS Excel.

Responsibilities

• Develop and maintain understanding of our RCM/Clearinghouse to respond to inquiries across the single-channel support system.
• Champion customers via the EDI help desk, helping them resolve Clearhouse rejections and EDI rules.
• Build EDI/Enrollment subject-matter depth and grow technical ownership over time.
• Represent EDI/Enrollment topics to clients in onboarding and ad-hoc meetings.
• Support development and update of the internal and external EDI knowledge base.
• Promote customer satisfaction by understanding each customer’s evolving needs and delivering value.
• Learn and establish processes that let the EDI team run like a well-oiled machine.
• Audit existing processes to identify opportunities to use AI to accelerate EDI workflows.
• Support EDI engineering ticket creation, review and prioritization.
• Take on tasks beyond defined responsibilities as needed.

Skills

Excel proficiency

Analytical mindset

Strong communication

Self-motivated

Tools

Zendesk

CRM software

eClinical systems

Job description

Job Title: EDI Experience Manager (B2B SaaS)

Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, the teams within, and the patients they serve. As the fastest growing company in the therapy EMR space and the new standard in healthcare technology, we’re looking to bring on an EDI Experience Manager.

This role is an unprecedented opportunity to have an immense impact on our industry leading Client Success Team that ranks 40 Net Promoter Score points higher than our competition (in other words, people love Prompt). We’re looking for someone scrappy, willing to bring new ideas, take on big challenges, and is into doubling down on what works.

We’re doing something special here and this role will be critical in taking Prompt to the next level.

Why work for Prompt?

• BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry since the dawn of time.

• Talented People: Prompt didn't happen by chance, it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists.

• Healthy Approach: This isn't an investment bank, we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work).

• Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back everyday, but it does feel good :)

The Role

Our expectation of this role is that you will bridge the gap between technical EDI/Enrollment nuances and the design of high-efficiency workflows that optimize our service delivery. This involves developing a deep understanding of EDI and Enrollments while streamlining internal processes to ensure our support engine runs efficiently. You will translate complex technical findings into clear client guidance, represent that guidance in live client conversations when needed, and assist in liaising between the customer and our engineering team. In practice, we expect this to land around an 80/20 split - roughly 80% hands‑on EDI/Enrollment support and process work, 20% client calls- though that balance may shift as we pilot this role and learn what works best.

Additionally, you will focus on optimizing EDI support workflows, establishing the processes and structures needed to keep the queue highly managed and scalable as we grow. You will report to the Senior Manager of CX, EDI, EDU, and SMB/MM BSM. You’ll quickly establish yourself as a key contributor within 3 months. To do this, you’ll need to know a few things...

Key Responsibilities

• Develop and maintain a deep understanding of our RCM/Clearinghouse capabilities to effectively respond to incoming customer inquiries across our single‑channel support system.

• Be each customer’s champion by providing ongoing support via the EDI help desk platform helping them find solutions to their inquiries (Clearinghouse rejections, EDI Rules, ERA/EDI Application Help, etc).

• Build genuine EDI/Enrollment subject‑matter depth over time as this role is expected to grow into more technical ownership.

• Represent EDI/Enrollment topics directly to clients in scheduled onboarding meetings and ad‑hoc meetings as appropriate.

• Support development and update of the internal and external EDI knowledge base to help scale our help desk support.

• Promote customer satisfaction and loyalty by understanding each customer’s unique (and evolving) needs, delivering value, and exceeding expectations in each support ticket.

• Learn, adopt, establish processes and workflows that allow the EDI team to run like a well‑oiled machine.

• Audit existing processes to proactively identify opportunities to use AI to accelerate EDI processes and workflows.

• Support EDI engineering ticket creation, review and prioritization.

• Take on tasks beyond the defined job responsibilities as required, demonstrating adaptability and a willingness to contribute to various aspects of the team’s goals.

Minimum Requirements

• Experience as a Rehab Clinician, such as SLP, OT, PT, COTA, or PTA.

• Willingness to build technical fluency in EDI file formats and enrollment mechanics over time.

• Must have a highly analytical mindset and with superior ability to troubleshoot/test use cases and issues in software.

• Proactive, self‑motivated and ability to use resources available to learn quickly and autonomously.

• Experienced in thriving within dynamic work settings that demand adaptability and efficiency.

• Proven ability to handle multiple projects, shift gears quickly, and meet deadlines while maintaining professional composure.

• Ready to embrace a fast‑paced environment, with occasional requirements to work beyond standard hours.

• Passionate about establishing processes.

• Highly Proficient in MS Excel.

• Exceptional written and verbal communication skills.

• No prior EDI/Enrollment experience required; comprehensive training will be provided.

Preferred (Nice-to-have) Qualifications

• Prior startup and/or B2B SaaS technology organization experience.

• Experience in any function of clinical development or medical billing operations (clinical operations, data management, biostatistics, system management, information management, medical monitoring, RCM follow up, claim review and submission, etc.).

• Prefer 1‑3 years of experience on a Support or CX Team.

• Prior startup and/or B2B SaaS technology organization experience.

• Proven ability to handle multiple projects, shift gears quickly, and meet deadlines while maintaining professional composure.

• Able to communicate effectively across teams.

• Understanding and learning software must be a passion of yours.

• Highly motivated to work in a fast paced, dynamic environment where you will need to work outside normal working hours at times.

• Be comfortable owning your own workload.

• Experience with Zendesk or similar customer support software.

• Knowledge of e‑clinical systems and technologies (e.g. EMR, RTM, HEP, CRM, HIEs, etc).

Perks - What you can expect

• Competitive salaries

• Remote/hybrid environment

• Potential equity compensation for outstanding performance

• Flexible PTO

• Company‑wide sponsored lunches

• Company paid disability and life insurance benefits

• Company paid family and medical leave

• Medical, dental, and vision insurance benefits

• Discounted pet insurance

• FSA/DCA and commuter benefits

• 401k

• Complimentary subscription to digital fitness classes and wellness content

• Recovery suite at HQ – includes a cold plunge, sauna, and shower

Here at Prompt, we are committed to fostering a fair and respectful work environment. As part of this commitment, it is our policy not to hire individuals from Prompt Customers unless they have obtained their current employer’s explicit consent. We believe in upholding strong professional relationships and respecting the agreements and commitments our customers have with their employees. We appreciate your understanding and cooperation regarding this policy. If you have any questions or concerns, please don’t hesitate to reach out to our People Department.

Prompt Therapy Solutions, Inc is an equal opportunity employer, indiscriminate of race, color, religion, ethnicity, ancestry, national origin, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, disability, medical condition, or any other protected characteristic. We celebrate diversity and are committed to creating an inclusive environment for all employees.