EDGAR Specialist

RR Donnelley; Warrenville (IL); On-site; USD 45,000 - 71,000; Full time

Benefits offered by this job

Medical

Dental

Vision coverage

Paid time off

Disability insurance

401(k) with company match

Life insurance

Tuition assistance

Parental leave

Adoption assistance

Employer discounts

Job summary

RR Donnelley in Warrenville, IL is seeking an EDGAR Specialist to deliver accurate EDGAR work and customer service. You will convert Word, Excel, PPT and PDF documents into EDGAR compliant formats and file with the SEC, ensuring proper corrections and quality.

The role requires training teammates, coordinating workflow across shifts, meeting deadlines, and maintaining high accuracy in a fast-paced environment.

Qualifications

• Minimum 3 years of EDGAR experience required with GoFiler Pro and HTML knowledge.
• Experience locating SEC filings and understanding EDGAR workflows.
• Strong MS Word/Excel/PowerPoint and Adobe Acrobat skills.

Responsibilities

• Convert Word/Excel/PDF to EDGAR compliant formats for SEC filing.
• Communicate SEC requirements and filing deadlines to requestors.
• Coordinate workflow across shifts and train new team members.
• Ensure deadlines are met and supervise quality of output.
• Load and prepare documents, troubleshoot basic issues, and maintain logs.

Skills

EDGAR experience

HTML coding

SEC filings search

MS Word

MS Excel

Education

Bachelor’s degree preferred

Tools

GoFiler Pro

EDGAR software

Job description

• Compensation: USD 32.93 - USD 51.39 - hourly

Company Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Schedule: Monday - Friday, 2:00pm - 11:00pm

The EDGAR (Electronic Data Gathering, Analysis, and Retrieval) Specialist is an experienced position, delivering exceptional customer service to our clients by providing timely and accurate EDGAR work of an intermediate to advanced level. The key functions of this role include receiving word processing documents from attorney’s and converting them into EDGAR compliant documents and submitting to the Securities Exchange Commission. The role requires the advanced ability to assess EDGAR documents to detect and ensure proper corrections (proofing, edits, conversions, formatting, creation and comparisons) for requesters. The EDGAR Specialist requires the training of team members and is responsible for the day-to-day coordination of workflow within a shift or site.

Job Duties

(* denotes an “essential function”)

• *Converts Word, Excel, PPT and PDF documents to EDGAR compliant format for filing with the Securities and Exchange Commission EDGAR System.
• *Effectively communicate SEC compliance requirements and filing deadlines to requestors.
• *Utilize appropriate logs for all office services work.
• *Evaluates personnel performance with the Account Manager and assists in the development and improvement of individual and team skills
• *Perform work and intake functions according to established procedures.
• Demonstrates proper professional expectations for team members when dealing with client requestors and client work requests, including meeting deadlines and delivering high-quality work
• Responsible for development and delivery of on-going training of new and existing team members in existing processes
• Facilitates focus and coordination on and between shifts in the production of deliverables to the client in order to meet or exceed the client's expectations for quality, timeliness, and service.
• Coordinate with team to ensure client's filings are executed timely and accurately.
• Proactively reach out to requestors and effectively address any needs that arise.
• Quickly identify Submission Types and/or necessary Submission Information changes.
• Work closely with Manager/Team to determine priorities and workflow.
• Prioritizes work requests across team and coordinates/balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues
• *Ensure that job tickets are properly filled out before beginning work.
• *Follow procedures to run jobs in proper order.
• *Communicate with supervisor or client on job or deadline issues.
• *Meet contracted deadlines for accepting, completing, and delivering all work.
• *Troubleshoot basic equipment problems.
• Be able to lift up to 50 lbs. on a regular basis.
• Intakes work requests from the client; including clarification of job instructions and negotiation of deadlines with the requestor. Seeks alternate solutions to deadline requests, as needed
• Prioritize workflow.
• Performs Quality Assurance on own and work of others.
• Load machines with various paper, toner, supplies.
• Answer telephone, emails, and place service calls when needed.
• Interact with clients in person, over the phone or electronically.
• Adhere to Williams Lea policies in addition to client site policies.
• Use equipment and supplies in a cost-efficient manner.

Qualifications

• Bachelor’s degree preferred with concentration in Economics, Accounting or Computer Science. Commensurate experience maybe considered in lieu of education, based upon candidate’s overall employment history.
• Minimum 3 years of EDGAR experience required including knowledge of GoFiler Pro Software, manually coding HTML and knowledge of how to search SEC EDGAR system for filings
• Advanced software aptitude in programs used for EDGAR Operations, as well as speed and accuracy in a high-volume, high-pressure production environment.
• Strong MS Word, MS Excel, MS PowerPoint, Adobe Acrobat and HTML skills
• Proven customer service skills are required in order to create, maintain and enhance customer relationships.
• Good written and verbal communication skills, including professional telephone and email etiquette.
• Attention to detail with good organizational skills.
• Must be able to meet deadlines and complete all projects in a timely manner.
• Ability to handle sensitive and/or confidential documents and information.
• Able to make independent decisions that conform to business needs and policy.
• Good problem-solving skills, with the ability and understanding of when to solve a problem to a supervisory level.
• Must work well in a team environment.
• Must be able to interact effective­ly with multi-functional and diverse backgrounds.
• Ability to work in a fast-paced environment.
• Must be self‑motivated with positive can-do attitude.

Additional Information

The salary range for this role at the noted RRD location is $32.93- $51.39/ hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand‑by pay.

R R D’s benefit offerings include

• medical
• dental
• vision coverage
• paid time off
• disability insurance
• 401(k) with company match
• life insurance
• other voluntary supplemental insurance coverages
• parental leave
• adoption assistance
• tuition assistance
• employer/partner discounts

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.