ED Patient Access Representative (Part Time, Evenings)

St. Luke's University Health Network; Coaldale (Schuylkill County); On-site; USD 17,000 - 25,000; Part time

Job summary

St. Luke’s University Health Network is seeking a Part Time Patient Access Representative to manage patient registration for outpatient and ED settings. The role requires accurate demographic capture, insurance verification, and real-time eligibility checks, with emphasis on a smooth patient journey.

The position supports a varying weekday schedule, with evenings and some weekend/holiday coverage. Prior healthcare admin experience and Epic familiarity are highly valued, and cross-training across

Qualifications

• Excellent customer service and interpersonal skills required.
• General computer experience and ability to type fluently, accurately, quickly.
• Insurance background preferred and knowledge of medical terminology.
• Previous medical administrative experience or health care education preferred.
• Knowledge of health information system (Epic) preferred.

Responsibilities

• Identify and validate patients in hospital information system to ensure EMR integrity.
• Cross-train in outpatient and Emergency Department areas across locations.
• Handle patient registration including demographics, insurance verification, and eligibility.
• Promote MyChart usage and patient self-service capabilities for engagement.
• Assist with Welcome Kiosk and On My Way technology to streamline patient flow.

Skills

Excellent customer service

Typing speed

Insurance knowledge

Medical terminology

Communication skills

Education

High school diploma or equivalent

Healthcare-related certificate/degree (preferred)

Tools

Epic familiarity

Job description

St. Luke’s is proud of the skills, experience and compassion of its employees. The employees of St. Luke’s are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient’s ability to pay for health care.

HOURS :

Part Time, Evenings, 16 hours/week

Schedule:

Weekdays- varies

Every other weekend & every other holiday

2:45 PM- 11:15 PM

*may require coverage into Night shift, occasionally until 3 AM

The Patient Access Representative is responsible for the entire scope of the registration process for patients seen at St. Luke’s University Health Network, in outpatient and/or Emergency Department locations. This includes, but is not limited to, correctly identifying patients, transcribing orders, completing registration screens, entering diagnosis and provider information, verifying insurances, point of service cash collections, work queues, etc. Communicates and coordinates with SLPG practices, clinical/diagnostic departments, and various revenue cycle departments to ensure excellent patient experience, clean claim submission, and payment for services. May require occasional travel between campuses or regional locations.

JOB DUTIES AND RESPONSIBILITIES:

• Responsible to correctly identify/validate the choosing of patients in hospital information system to maintain the integrity and accuracy of electronic medical records. Identify and report any instances of possible identify theft situations to clinical department and leadership for appropriate escalation.
• Maintain knowledge and education of network policy on Patient Identification including Mark for Merge, Chart Corrections, and Patient Look-Up.
• Responsible for the patient registration (pre-reg and post-reg needs) including all of the following: demographics, emergency contact, transcribing diagnostic orders, primary care and referring provider, diagnosis, insurance and guarantor verification, real time insurance eligibility, point of service cash collections. This also includes patient, account, and claim edit level work queue errors related to registration. Can require contacting provider office, reviewing patient medical chart for diagnosis and medical necessity information.
• Required to cross train in all areas of location or region. Campus locations must be cross trained in outpatient and Emergency Department areas. Outpatient (off-campus) locations must be cross trained for all locations if any different nuances.
• Greets/directs patients and visitors for the entire facility. Always provides friendly and courteous service to community and co-workers. Responsible for monitoring and enforcing visitor policy for the entity (if applicable).
• Answers internal and external calls on main department/facility line and dispenses appropriate information and answers questions regarding the facility and its services.
• Promotes and helps increase usage of MyChart patient portal and patient self-service capabilities to ensure patients are personally engaging in their health care.
• Responsible for overseeing and assisting patients with Welcome Kiosk and On My Way technology at network locations. Consists of self-scheduled patients online and monitoring the arrival process and patient’s journey throughout their visit.
• Responsible for contacting the SLPG practice or Network Prior Authorization Department to obtain required insurance referrals and pre‑certs when not previously documented in chart prior to service to decrease denials for no authorization.
• Must obtain medical license Number, NPI and UPIN via appropriate website for all new provider entries for outpatient services to ensure results are routed accurately and claim submission/payment.

PHYSICAL AND SENSORY REQUIREMENTS:

Sitting/standing up to 8 hours per day, 4 or more hours at a time. Frequent use of hands/fingers for data entry. Frequently walking and ability to push up to 250 pounds in a wheelchair. Ability to occasionally carry or lift up to 15 pounds. Hearing as it relates to normal conversation. Seeing as it relates to general vision.

MINIMUM QUALIFICATIONS EDUCATION:

High school graduate or equivalent required. Certificate/Degree in health care related field preferred.

TRAINING AND EXPERIENCE :

Excellent customer service and interpersonal skills required. General computer experience and ability to type fluently, accurately, and quickly required. Insurance background preferred. Knowledge of medical terminology preferred. Previous medical administrative experience and/or health care related education courses preferred. Knowledge of health information system (epic) preferred.

St. Luke’s University Health Network is an Equal Opportunity Employer.