Eastcliff Event Coordinator

University of Minnesota; Saint Paul (MN); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Competitive wages and generous timeOff

Tuition benefits and professional培训

Job summary

The University of Minnesota, Twin Cities, seeks an experienced House Manager/Coordinator to oversee president's residence operations, coordinating vendors, schedules, and budgets with discretion in a high-profile setting.

Responsibilities include managing maintenance, events, security liaison, and daily housekeeping, while ensuring hospitality and professional conduct during visits and official functions.

BA + 4+ years experience required.

Qualifications

• BA with a minimum of 4 years of experience in household management, hospitality, or a related field, or a combination of education and experience to total at least 8 years.
• Exceptional organizational, multitasking, and time-management skills.
• Strong interpersonal and communication skills, with the ability to interact professionally with diverse individuals, including university staff, faculty, and external stakeholders.
• Flexibility to work evenings, weekends, and holidays as required for events or emergencies.
• Familiarity with budgeting, scheduling, and vendor management.
• High level of discretion, professionalism, and confidentiality.

Responsibilities

• Coordinate routine and emergency maintenance with appropriate university departments and external vendors, including repairs, renovations, and regular upkeep of grounds and facilities.
• Provide leadership and direction to ensure excellent service and support during events and daily operations.
• Welcome and accommodate visitors, guests, and dignitaries, ensuring their experience reflects the values and hospitality of the university.
• Manage daily household routines, purchasing, and property inventory.
• Oversee residence finances, track operational expenses, and manage associated budgets.
• Maintain positive relations with external service providers and contract personnel.
• Manage the residence calendar, email communications, and activity scheduling.
• Liaise with university and foundation staff, caterers, and external vendors to execute successful events aligned with strategic priorities and budgets.
• Collaborate on decor, catering, seating, and overall logistics for official receptions and dinners.
• Supervise event setup and takedown, ensuring all logistics are handled professionally and efficiently.
• Ensure full compliance with all safety and security protocols within the residence.
• Work closely with university security teams to establish and maintain safety measures for the President and residence guests.
• Serve as an operational and events liaison between the residence and university administration.
• Oversee incoming mail, packages, and deliveries.
• Perform additional duties as assigned to support the President and the university's mission.

Skills

Organizational skills

Multitasking

Time management

Communication

Budgeting

Vendor management

Discretion

Event coordination

Education

Bachelor's degree or equivalent experience

Job description

Job ID: 376859

Location: Twin Cities

Job Family: Campus Operations

Full/Part Time: Full-Time

Regular/Temporary: Regular

Job Code: 8423BG

Employee Class: Civil Service

About the Job

The University of Minnesota seeks an experienced, detail-oriented, and professional House Manager/ Coordinator. This individual will play a vital role in ensuring the president's residence operations run smoothly to include managing vendors, coordinating schedules and logistics, adhering to budget, and handling situations with discretion and tact in a highly visible and professional setting.

Key Responsibilities

65% Operations Management

• Coordinate routine and emergency maintenance with appropriate university departments and external vendors, including repairs, renovations, and regular upkeep of grounds and facilities.
• Provide leadership and direction to ensure excellent service and support during events and daily operations.
• Welcome and accommodate visitors, guests, and dignitaries, ensuring their experience reflects the values and hospitality of the university.
• Manage daily household routines, purchasing, and property inventory.
• Oversee residence finances, track operational expenses, and manage associated budgets.
• Maintain positive relations with external service providers and contract personnel.
• Manage the residence calendar, email communications, and activity scheduling

15% Event Management

• Liaise with university and foundation staff, caterers, and external vendors to execute successful events aligned with strategic priorities and budgets.
• Collaborate on decor, catering, seating, and overall logistics for official receptions and dinners.
• Supervise event setup and takedown, ensuring all logistics are handled professionally and efficiently.

10% Safety and Security

• Ensure full compliance with all safety and security protocols within the residence.
• Work closely with university security teams to establish and maintain safety measures for the President and residence guests.

10% Other Duties

• Serve as an operational and events liaison between the residence and university administration.
• Oversee incoming mail, packages, and deliveries.
• Perform additional duties as assigned to support the President and the university's mission.

Qualifications

Required

• BA with a minimum of 4 years of experience in household management, hospitality, or a related field, or a combination of education and experience to total at least 8 years,
• Exceptional organizational, multitasking, and time-management skills.
• Strong interpersonal and communication skills, with the ability to interact professionally with diverse individuals, including university staff, faculty, and external stakeholders.
• Flexibility to work evenings, weekends, and holidays as required for events or emergencies.
• Familiarity with budgeting, scheduling, and vendor management.
• High level of discretion, professionalism, and confidentiality.

Preferred

• Experience planning and managing high-profile events.
• Knowledge of household maintenance and vendor coordination.
• Experience managing executive or official residences

Pay and Benefits

Pay Range: $70,000 - $85,000; depending on education/qualifications/experience

Time Appointment: 100%Appointment

Position Type: Civil Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.