East Tucson Area Admin

CPY0001 Young Life Incorporated; Colorado Springs (CO); On-site; USD 25,000 - 28,000; Full time

Job summary

Young Life Incorporated is seeking an Area Office Administrator I to provide essential administrative support, helping the field ministry area office operate in an organized and efficient manner. The role covers newsletter preparation, donor tracking, event coordination, budgeting, and staff support, with a focus on accuracy, confidentiality, and timely communication.

Candidates should have strong computer skills, experience with Microsoft Office, and the ability to manage multiple priorities in

Qualifications

• High school education or equivalent; an associate degree preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication, grammar, and attention to detail.

Responsibilities

• Answer correspondence, file, and prepare mailings; answer phones and emails professionally.
• Gather articles and materials for newsletters from area staff.
• Create and distribute postcards, flyers, maps, and donor communications.
• Maintain donor/leader databases and ensure background checks are up to date.
• Manage monthly expenses and budgets including area bank records and reports.
• Perform basic accounting: pay bills and update monthly financial status.
• Coordinate area meetings and event related duties.
• Train area staff on processes and applications related to field administration.

Skills

Typing 55-60 wpm

Microsoft Office Suite

Communication skills

Data entry / record keeping

Confidentiality

Education

High school diploma or equivalent

Associates degree preferred

Tools

MS Office

Job description

Area Office Administrator I Summary

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Essential Duties

• Written and Verbal Communication: Answer correspondence, do filing and prepare mailings. Answer phones. Respond to voicemail, e-mail and phone calls in a timely and professional manner.


• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.


• Create club/event postcards, flyers, and/or maps. Send prayer e-mails and monthly updates. Send personal support mailings. Create and maintain area M‑Site. Send thank‑you letters to donors.


• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area. Administration process and track donations.


• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up‑to‑date.


• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.


• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.


• Maintain contact databases including: Update area donor database on a regular basis. Enter club card data into kid database. Update parent database. Maintain newsletter recipient list. Create and maintain banquet invitation list. Update contact in Palm/Outlook. Update e‑mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.


• Human Resource for Regional Administrators: Track and report vacation, sick and personal days for eligible area staff. Submit timesheets for hourly staff. Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.


• Event Administration: Coordinate area meetings (Area Staff Meetings, Area leadership meetings, Area committee meetings). Camp: Track participation, payments, health forms and how much each kid has earned in fundraisers. Send letters to parents about camp sign‑ups, itineraries and health forms. Responsible for fundraiser marketing. Construct and distribute camp brochures. Communicate with camp regarding camp contracts, R2 deposits, A‑forms, housing request forms and 10‑day call‑ins.


• Banquet/Golf Marathon/Auction: Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards. Track guest list, table sponsors, RSVP list and donations received from banquet. Coordinate with table hosts about their invitation lists. Mail invitations. Send thank you notes to banquet donors. Track table sponsors.


• Training: Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions: Office Environment

Education: High school education or its equivalent. Associates degree preferred. Ongoing education encouraged.

Experience Required For The Job

• Previous administrative assistant experience preferred.


• Ability to type 55 to 60 words per minute with few errors.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).


• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.


• Good grammar skills and strong written and verbal communication skills.


• Ability to maintain confidentiality.


• Basic accounting skills.


• Detail oriented multi‑tasking ability.


• Proven relational skills with both kids and adults.


• Initiative with developing processes/systems around events – data organization and maintenance.


• Great customer service skills.

Job Specific Working Conditions

In the U.S., the standard base pay range for this role is outlined below. This base pay range is for the U.S. and is not applicable to locations outside of the United States. The anticipated hourly rate for this position can range from $18-20 per hour pending on relevant education, experience, and location.

Quote

"We the members of the Young Life mission – trustees, staff, instructors at Young Life schools and volunteers – join together in our affirmation of the following articles and our central purpose of proclaiming the Gospel of Jesus Christ and introducing adolescents everywhere to Jesus Christ and helping them grow in their faith."