Early Learning Program Coordinator 3

Paylocity; Portland, Northern (OR, KY); Hybrid; USD 28,000 - 34,000; Part time

Benefits offered by this job

PTO 3 to 6 weeks per year

401k match with vesting

Medical & Dental insurance

Life, disability insurance

Flexible spending accounts

On-site 1 day minimum

Job summary

IRCO is seeking a Part-Time 0.5 FTE Program Coordinator for the CEW program. The role involves managing the program, staff, and a budget over $450,000, with on-site presence at least one day weekly in Portland, OR. The CEW program supports refugee families with children 0–6, including education, navigation, and parenting workshops.

The ideal candidate will lead partnerships, supervise staff, ensure compliance, and drive program improvement in a diverse, community-focused environment.

Qualifications

• Bachelor’s Degree preferred and major coursework in Early Childhood and/or Social Work.
• Minimum 1-year professional leadership and early childhood experience with multibackground staff.
• Strong knowledge of best practices in Early Childhood programming.
• Demonstrated leadership experience with delegation in a collaborative environment.
• Knowledge of best practices in children’s services and early childhood development.
• Experience with immigrant and refugee populations and communities of color.
• Supervising staff with humility and providing support in stressful environments.
• Experience supporting multi-background families and staff.
• Experience in home visiting with a strong early childhood background.
• Motivating staff through reflective practice.

Responsibilities

• Oversee daily program operation and provide direct program oversight.
• Conduct periodic reviews of program efficacy and adjust implementation.
• Safeguard all program records in compliance with regulations.
• Travel to community events and support program activities and materials.
• Coordinate services for families with children ages 0–6 and maintain a safe environment.
• Evaluate program efficacy and adjust implementation with guidance from management.
• Use templates to complete workplans and annual plans per policies.
• Create and draft plans and documents; inform program planning with research.
• Ensure policies, contracts and grant obligations are met.

Skills

Leadership experience

Early childhood programming

Team collaboration

Diversity & inclusion

Immigrant/refugee populations

Home visiting

Staff supervision

Reflective practice

Motivating staff

Education

Bachelor’s degree preferred

Job description

POSITION:

Early Learning Program Coordinator 3

JOB CLASS/GRADE:

Coordinator 3/ Grade 5

WAGE:

Starting at $30,611 per year based on experience

FLSA; EEO; WC:

Exempt; Professional; 8864

LOCATIONS:

Pacific Islander and Family Center Office, 8040 NE Sandy Blvd, Portland, OR 97213

Hybrid schedule/Must be on site 1 day minimum

FTE; FT/PT; STATUS

0.5 FTE; Part-Time with Benefits; Regular

NUMBER OF POSITIONS:

(1)

APPLY AT:

www.irco.org

STATUS:

Part-Time with Benefits

PROGRAM(S):

Oregon Community Health Workers Association- Community Education Worker (ORCHWA CEW)

SECTOR:

Home Visiting

REQUIREMENTS:

Must possess a valid driver’s license and verification of current auto-insurance and have full use of an automobile during work hours.

Pass Oregon Department of Human Services Criminal Background check.

Obtain Community Health Workers Certification within 6 months of hire

Fluent in English both written and spoken

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary
The CEW (Community Education Worker) Program project is managed by ORCHWA (Oregon Community Health Workers Association) and is funded by Division of Early Learning & Care and Early Learning Multnomah. Our goal in CEW Early Learning is to support refugee families with children aged 0-6 years in kindergarten readiness/activities, developmental screening, referrals/navigation support to community resources, and parenting education workshops.

Position Summary
Program Coordinator demands a strong and varied skillset, the core components of which are detailed project management, effective and supportive supervision, and savvy partner and stakeholder stewardship. Our ideal candidate will have great relational people skills, will be able to maintain composure under stress, will be approachable and collaborative with staff, and will effectively represent IRCO and the specific needs of its immigrant and refugee client base.

The primary responsibility is to manage the program, staff members, and sometimes 1 to 2 casual/hourly employees. Working in a highly diverse environment, the Program Coordinator is responsible for the implementation, reporting, budget monitoring ($450,000+) and evaluation of the program and its staff with the support of the assistant manager.

Essential Functions

• Oversee daily program operation functions. Ensure service delivery and provide direct program oversight.
• Conduct periodic reviews evaluating program efficacy and adjust implementation as necessary within funder and IRCO program guidelines and in consultation with the assistant manager.
• Maintain, review, and safeguard all program records including confidential information, in compliance with federal regulations and state consumer identification acts.
• Travel to and provide support at community events, training, partner agency activities, and other work-related locations; shop for program supplies and materials, and transport program-related materials, documents, supplies, and equipment as necessary to fulfill program responsibilities.
• Coordinate and support program activities and services for families with children ages 0–6, including providing on-site support at program activities and events, coordinating with program staff and community partners, and maintaining a safe and professional environment for children and families.
• Evaluate program efficacy and adjust implementation as necessary within funder and IRCO program guidelines, and in consultation with assistant manager.
• Use tools and templates to complete workplans/work-production schedules, ensuring implementation of processes and annual plans in accordance with IRCO and funder policies.
• Create and draft plans and documents for review by the assistant manager, contribute to the design of new processes, and conduct research into the best practices and lessons learned to inform program planning.
• Ensure all policies, contracts, and grant obligations are met and administered appropriately for the assigned program.

Staff Supervision & Personnel Leadership

• Provide ongoing reflective supervision, training, development and support to direct program staff and monitor performance

Requirements

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

• Bachelor’s Degree preferred and major coursework in Early Childhood and/or Social Work.
• Minimum 1-year professional leadership and early childhood experience working with multibackground staff in a team environment
• Strong knowledge of best practices and approaches in Early Childhood programming
• Demonstrated leadership experience, including experience delegating and sharing responsibilities in a collaborative environment
• Must have knowledge of best practices in children services, early childhood developmental domains, and working with excluded populations and communities of color
• Experience working with immigrant and refugee populations, and communities of color required
• A solid understanding of supervising staff with humility, as well as providing support to staff in stressful work environments
• Experience supporting multi-background communities, families, and staff
• Experience in home visiting with a strong background in early childhood
• Strong knowledge of best practices and approaches in Early Childhood. A solid understanding of motivating staff with a reflective approach, as well as providing support to staff in stressful work environments

PREFERRED QUALIFICATIONS:

• Experience with reflective practice preferred
• Experience with Apricot 360 platform for tracking program data/outcomes

Physical, Mental, & Environmental Requirements

• Hybrid position. Must be on site 1 day minimum
• Physical: Positions at this level require some physical effort or manual labor such as lifting, carrying, or constant movement. Positions with regular responsibility for driving are to be placed at least at this level
• Mental: There is regular variation in tasks, and the job holder must decide which tasks to complete as well as the order in which tasks are completed.
• Environment: This level has a work environment that is usually well protected, free from hazards or obstacles. There is little element of personal risk or hazard. Job conditions are usually comfortable, with only occasional issues, including temperature change.
• Schedule: The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice.

Supervisory Responsibilities

Positions at this level are normally responsible for some supervisory responsibilities, including providing daily work direction, making recommendations to supervisors, and HR regarding hiring, discipline, terminating employees, or pay adjustments.

What We Offer

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community
• 3 to 6 weeks of PTO per year
• 401k match of over 100% on first 5%, immediate vesting
• 3% match for student loans or college savings
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long-term Disability Insurance
• Flexible spending accounts

Required Engagement

Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives.

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.