Early Head Start Program Assistant - Bon Secours Community Works

Mercy Health; Baltimore (MD); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Competitive pay

Medical, dental, vision coverage

Paid time off

Tuition assistance

Job summary

Bon Secours in Baltimore is seeking an organized administrative assistant to support the leadership team with events, minutes, communications, and presentations.

You will help ensure policies are followed, assist in timekeeping, manage travel and professional development requests, and prepare reports for compliance and accreditation. A high school diploma is required, with an associate degree preferred; strong communication, detail orientation and teamwork are essential.

Qualifications

• High school diploma or GED required.
• 2-year associate degree preferred.

Responsibilities

• Provide support to leadership, including planning events, taking minutes, preparing communications and presentations.
• Collaborate with leadership to ensure policies and procedures are maintained and promote continuous quality improvement.
• Collaborate with leaders to implement and communicate policies, practices, and procedures.
• Support timekeeping by reviewing timecards and managing errors.
• Manage travel budget and professional development requests with leadership.
• Demonstrate initiative, critical thinking, and attention to detail; escalate with leadership when needed.
• Take ownership of tasks and manage multiple projects from start to finish.
• Prepare and maintain reports for compliance, accreditation, and regulatory standards.
• Facilitate annual/semi-annual projects and present updates to leadership.

Skills

Relevant computer systems

Attention to detail

Acceptance of authority

Critical thinking

Communication with guests

Teamwork

Conflict resolution

Active listening

Relationship building

Education

High school diploma or GED

Associate degree

Job description

Thank you for considering a career at Bon Secours!

Scheduled Weekly Hours:

29

Work Shift:

Days/Afternoons (United States of America)

Primary Function/General Purpose of Position:

• Provide support to leadership team to include planning events, taking minutes, preparing communications and presentations as needed, and effectively communicating to internal and external stakeholders.
• Collaborate with leadership to ensure policies and procedures are maintained and that promote efficient, effective practices and continuous quality improvement.
• Collaborate with leaders to implement and assist in communicating policies, practices, and procedures.
• Support timekeeping software by reviewing timecards and managing errors.
• Manage travel budget and professional development requests in collaboration with leadership.
• Demonstrate initiative, critical thinking skills, a high level of attention to detail, prompt follow through, and professionalism. Resolve problems by analyzing data, identifying possible solutions, and escalating with leadership team when needed.
• Take ownership of assigned tasks and manage them from start to finish. Work independently and manage multiple projects simultaneously.
• Manage accurate data for reports and communications. Prepare and maintain reports for compliance, accreditation, and regulatory standards.
• Facilitate annual/semi-annual projects.
• Prepare written communications and/or visual presentations of project updates in partnership with leadership including findings and recommendations to a broad range of audiences.
• Create and maintain trusting relationships with diverse stakeholders. Collaborate effectively with the leadership team and leaders throughout the organization.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

• None

Education

• High school diploma or GED (required)
• 2 Year/ associate degree (preferred)

Work Experience

• Proven experience as an assistant with a focus on quality outcomes (preferred).

Skills

• Relevant Computer systems
• Attention to detail
• Acceptance of authority
• Critical thinking
• Communication with guests
• Teamwork
• Conflict resolution
• Active listening
• Relationship building

Bon Secours is an equal opportunity employer.

As a Bon Secours associate, you’re part of a Mission that matters. We support your well-being – personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)

• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurances, mental health resources and discounts

• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders

• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

Department:

FSC-EHS-Early Head Start Grant - Co. 1901

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health– Youngstown, Ohio or Bon Secours – Franklin, Virginia or Petersburg, Virginia or Emporia, Virginia, which are Affir­mative Action and Equal Opportunity Employer, please email [e-mail]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail].