Early-Career Event Planner & Production Coordinator

The Fortunate; Madison (WI); Hybrid; USD 48,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision coverage

15 days paid time off

8 paid company holidays

Closure week after New Year’s

Recovery day after events

401(k) with employer match

Laptop and phone provided

Mileage reimbursement

Meal & incidental allowance

Job summary

The Fortunate is seeking a Planning & Production Coordinator to bridge planning and production, maintaining documents, tracking decisions, and organizing logistics for events. You will support senior planners and grow into larger responsibilities as you develop judgment and independence.

Responsibilities include scheduling, notes, document maintenance, and onsite event support. The role is non-exempt with overtime potential and offers a clear growth path toward higher planning or production

Qualifications

• Approximately 1-3 years of relevant experience is useful.
• Backgrounds include event planning and wedding planning.
• Experience in venues, hotels, catering, hospitality and experiential events is useful.
• You do not need to arrive knowing everything; strong learning ability is valued.
• Exceptional organization and precision are important.
• Strong spreadsheet and document skills are essential.
• Attention to detail and quick, accurate work.
• Professional discretion and reliable follow-through are expected.

Responsibilities

• Scheduling and meeting coordination
• Meeting notes and follow-up
• Planning-document maintenance
• Contact lists
• File and record organization
• Deadline tracking
• Proposal and quote collection
• COI and required-document tracking
• Guest and logistics data
• Transportation manifests
• Packing and event checklists
• Event-week administrative support
• Preparation of event materials
• Onsite support as assigned
• Closing small information gaps before they become problems

Skills

Exceptional organization

Spreadsheet skills

Document skills

Accuracy

Speed without sloppiness

Follow-through

Professional discretion

Questioning before assumptions

Unglamorous work attitude

Job description

The Fortunate is seeking a Planning & Production Coordinator to bridge planning and production, maintaining documents, tracking decisions, and organizing logistics for events. You will support senior planners and grow into larger responsibilities as you develop judgment and independence.

Responsibilities include scheduling, notes, document maintenance, and onsite event support. The role is non-exempt with overtime potential and offers a clear growth path toward higher planning or production