E-Filing and Litigation Specialist

Orrick, Herrington & Sutcliffe LLP; Chicago (IL); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Orrick, Herrington & Sutcliffe LLP in Chicago is seeking a talented E-Filing and Litigation Specialist to join the Court Services Department, blending electronic filing management with litigation support and deadline calendaring.

You will file in CM/ECF and other portals, research court rules, coordinate with attorneys, and support service of pleadings. The role offers hybrid work across US offices with consideration for remote arrangements.

Qualifications

• Bachelor's Degree or equivalent work experience.
• Minimum of 3 years of e-filing experience across multiple platforms (CM/ECF, NYSCEF, Odyssey, Tyler, TrueFiling, File & ServeXpress).
• Knowledge of civil court procedures and rules (state and federal).
• Proficiency with CourtAlert, Aderant-CompuLaw or similar databases.
• Strong written and oral communication and high attention to detail.

Responsibilities

• File court documents electronically accurately and timely.
• Research e-filing procedures and court rules.
• Review filings for compliance with procedures, format, fees and certificates.
• Liaise between attorneys and the courts and aid with document service.

Skills

E-filing experience

Calendaring software

Communication skills

multitasking

Education

Bachelor's Degree

Tools

CM/ECF

NYSCEF

Odyssey

Tyler Technologies

TrueFiling

File & ServeXpress

CourtAlert

Aderant-CompuLaw

Job description

Orrick is seeking a talented E-Filing and Litigation Specialist to join the team of dedicated professionals in the Court Services Department and to support the firm’s dynamic litigation practice. This position is hybrid and can be based in any of our East Coast or Midwest Offices (Washington, DC, New York, Boston, Chicago, Austin or Houston) and consideration given for 100% remote US locations.

Reporting to the D.C. Managing Attorney, the E-Filing and Litigation Specialist will divide their time between two core areas. Approximately half the role focuses on managing electronic filing and service across various state and federal courts. The remaining half centers on litigation support, including calculating deadlines using the firm’s calendaring software and responding to case team requests on court procedure and related matters.

Responsibilities:

E-Filing

• Electronically file court documents in an accurate and timely manner.
• Research e-filing procedures, local court rules, state and federal civil procedure, and case histories as needed.
• Review court filings for compliance with the applicable rules of procedure, including for correct format, signatures, required filing fees, chambers copies and certificates.
• Answer questions from attorneys regarding electronic filing and court procedures.
• Act a liaison between the attorneys and the courts.
• Retrieve docket sheets and court records.
• Prepare correspondence to courtroom deputies, judges, law clerks and/or outside service(s) as necessary.
• Assist with service of pleadings and other documents in state and federal courts.
• Assists attorneys with registering for electronic filing accounts and trouble-shooting account access issues.

Litigation and Calendar Support

• Calendar litigation events in the calendaring software based upon review of court notifications, court rules, and attorney communications.
• Generate reports in the calendaring software of upcoming case deadlines.
• Respond to questions from attorneys, paralegals, and assistants regarding calendaring, procedure, and compliance with court rules.
• Perform research on court rules, procedures, and case histories as needed.
• Track state and federal cases of interest through various applications.
• Conduct searches for sample court filings, court records, and dockets.
• Order certificates of good standing, transcripts, and other litigation documents as needed.
• Other duties as assigned.

Qualifications:

• Bachelor's Degree or equivalent work experience required.
• Minimum of 3 years of prior similar related e-filing experience, including filing in various e-filing platforms such as CM/ECF, NYSCEF, Odyssey, Tyler Technologies, TrueFiling, and File & ServeXpress.
• Knowledge of civil court procedures and rules (state and federal trial and appellate courts).
• Proficiency with CourtAlert, Aderant-Compulaw or comparable database.
• Effective written and oral communication skills and excellent attention to detail.
• Ability to work in a dynamic environment and manage a high-volume workload under tight deadlines.
• Strong multitasking skills with the ability to meet competing deadlines.
• Tech-savvy and able to quickly learn new software and technology platforms.
• Strong organizational skills and ability to follow detailed instructions accurately.
• Proactive problem-solver who takes ownership of tasks and follows through.
• Ability to work independently and prioritize effectively.
• Exceptional accuracy and thoroughness in e-filing, calendaring, and data entry, with a focus on risk management.
• Possesses strong customer service skills and works well within a team.
• Ability to effectively interact with all levels of personnel.
• Overtime may be required.

Who is Orrick?

Orrick is a global law firm focused on delivering innovative solutions for four sectors: Technology & Innovation, Energy & Infrastructure, Finance and Life Sciences & HealthTech. Founded more than 150 years ago in San Francisco, Orrick today has offices in 25+ markets. We are recognized globally for delivering the highest-quality legal advice and for our culture of innovation and collaboration.

Compensation and Benefits

The expected salary range for this position is:

• New York City, Silicon Valley, and San Francisco $75,000 - $100,000
• Washington DC, Los Angeles, Orange County, Santa Monica, Sacramento, Boston, and Seattle $75,000 - $100,000
• All Other US Locations $70,000 - $100,000

Orrick is committed to providing a comprehensive, competitive, and thoughtful total compensation package to our attorneys and staff, wherever they work. This compensation and benefits information is based on the Orrick’s estimate as of the date of publication and may be modified in the future. The level of pay within the range will depend on a variety of job-related factors that may include, but not limited to, qualifications, relevant experience or education, particular skills or expertise, geography. Other compensation may include an annual discretionary merit bonus, which would be determined by Firm and individual performance.

We offer a full range of elective health benefits including medical, dental, vision and life; robust mental well-being programs; child, family, elder, and pet care benefits; short- and long-term disability and industry leading parental leave benefits, health savings account contributions (w/applicable medical plan), flexible spending accounts, and a 401K program. This role will receive compensated time off through our Paid Time Off program and paid holidays.

Please visit www.orrick.com for more information about the firm.

We are an Equal Opportunity Employer.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Qualified applicants with criminal histories will be considered for the position in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.