e-Billing Specialist

Kahana Feld; Houston (TX); Hybrid; USD 43,000 - 59,000; Full time

Job summary

The e-Billing Specialist at Kahana Feld will play a key role in the implementation and ongoing administration of our e-billing systems, including BillBlast, with support across platforms such as T360, Legal Tracker, and CounselLink.

You will lead deployments with IT and billing leadership, configure and optimize the platforms, assist with new client setups, train Finance and Legal staff, review submissions for accuracy, prepare compliant electronic invoices, and provide reporting to attorneys

Qualifications

• Bachelor's degree in accounting, Finance, Business, or related field.
• 1-3+ years of legal billing experience, preferably in an insurance defense or litigation law firm or professional services environment.
• Prior law firm experience within billing or finance.
• Hands-on experience with e-billing platforms such as Legal Tracker, CounselLink, TyMetrix, and BillBlast.
• Working knowledge of legal billing systems (e.g., Aderant, Elite, Juris, Timeslips).
• Familiarity with client billing guidelines, LEDES formatting, and timekeeping policies.
• Knowledge of UTBMS coding preferred.
• Excellent organizational, problem-solving, and communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and manage multiple deadlines with accuracy.

Responsibilities

• Lead and support the implementation of BillBlast in partnership with IT, consultants, and billing leadership.
• Manage ongoing configuration, optimization, and support of e-billing platforms (BillBlast, T360, CounselLink, Legal Tracker, etc.).
• Assist with new client billing setups and implementation of client-specific billing guidelines.
• Serve as a subject matter expert and trainer for e-billing platforms, delivering training to Finance and Legal Staff.
• Support Billing and A/R Specialists by resolving submissions, including rejections and reductions.
• Prepare and submit compliant electronic invoices via various e-billing platforms.
• Review pre-bills for accuracy and compliance with client billing rules and LEDES formatting.
• Communicate with attorneys and legal staff to resolve billing discrepancies.
• Track e-bill statuses, follow up on rejections, and correct issues proactively.
• Maintain accurate billing documentation and support audit requirements.
• Act as a liaison between the firm and client billing teams or third-party vendors.
• Stay current on industry trends, client billing requirements, and best practices.
• Support the monthly billing cycle and end-of-month closing processes.
• Provide reporting and analytics to attorneys and leadership as needed.

Skills

Bachelor's degree

Legal billing

Attention to detail

Communication

Independence

Education

Bachelor's degree in accounting, Finance, Business, or related field

Tools

BillBlast

T360

CounselLink

Legal Tracker

TyMetrix

Aderant/Elite/Juris/Timeslips

Job description

The e-Billing Specialist will play a key role in the implementation and ongoing administration of our e-billing systems, including BillBlast, and support across additional platforms such as T360, Legal Tracker, and CounselLink.

Duties and Responsibilities

• Lead and support the implementation of BillBlast in partnership with IT, consultants, and billing leadership.
• Manage ongoing configuration, optimization, and support of e-billing platforms (BillBlast, T360, CounselLink, Legal Tracker, etc.).
• Assist with new client billing setups and implementation of client-specific billing guidelines.
• Serve as a subject matter expert and trainer for e-billing platforms, delivering training to Finance and Legal Staff.
• Support Billing and A/R Specialists by resolving submissions, including rejections and reductions.
• Prepare and submit compliant electronic invoices via various e-billing platforms.
• Review pre-bills for accuracy and compliance with client billing rules and LEDES formatting.
• Communicate with attorneys and legal staff to resolve billing discrepancies.
• Track e-bill statuses, follow up on rejections, and correct issues proactively.
• Maintain accurate billing documentation and support audit requirements.
• Act as a liaison between the firm and client billing teams or third-party vendors.
• Stay current on industry trends, client billing requirements, and best practices.
• Support the monthly billing cycle and end-of-month closing processes.
• Provide reporting and analytics to attorneys and leadership as needed.

Qualifications & Skills

• Bachelor's degree in accounting, Finance, Business, or related field.
• 1-3+ years of legal billing experience, preferably in an insurance defense or litigation law firm or professional services environment.
• Prior law firm experience within billing or finance.
• Hands-on experience with e-billing platforms such as Legal Tracker, CounselLink, TyMetrix, and BillBlast.
• Working knowledge of legal billing systems (e.g., Aderant, Elite, Juris, Timeslips).
• Familiarity with client billing guidelines, LEDES formatting, and timekeeping policies.
• Knowledge of UTBMS coding preferred.
• Excellent organizational, problem-solving, and communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and manage multiple deadlines with accuracy.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Non-Exempt

Supervisory Responsibilities

None

Work Location

Hybrid

Work Schedule

8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays.

Hourly Rate

$31 - $43 per hour

Physical Requirements

Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodation.

Travel

5-10% domestic travel by ground and or air, dependent on firm needs

Salary Description

$31.00 - $43.00 per hour