e-Billing Rate Compliance Administrator

Wilson Elser; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) matching

Generous PTO

Corporate discount plans

Job summary

Wilson Elser is seeking an E-billing Timekeeper/Rate Compliance Administrator for a fully remote role available to candidates nationwide where the firm has offices. You will help set up and maintain client/matter data in the financial database and support billing workflows.

The position emphasizes knowledge of e-billing, LEDES formats, and middleware systems, with collaboration across attorneys, clients, and vendors. A Bachelor's degree or equivalent and strong Excel/Outlook skills are required.

Qualifications

• Bachelor's degree or equivalent; 1–3 years in legal e-billing may substitute.
• Knowledge of legal billing and middleware systems (e.g., Legal Exchange, TyMetrix 360, Serengeti/Legal Tracker) is a plus.
• Understanding LEDES billing formats is a plus.
• Proficient in Microsoft Excel and Outlook.

Responsibilities

• Manage and track submission of timekeeper/rate data to legal billing middleware per client and system requirements.
• Liaise with attorneys, clients, middleware vendors, and administrative teams to resolve issues during invoicing.
• Identify and document timekeeper/rate requirements for each client's e-billing process.
• Assess and improve e-billing submission processes for efficiency.
• Participate in firm-wide and departmental compliance initiatives.
• Perform other duties as assigned.

Skills

Excel & Outlook

Reading & analytical skills

Clear written/verbal communication

Judgment and accuracy

Time management in fast-paced env

Education

Bachelor's degree or equivalent training

Tools

Legal billing middleware

Job description

AtWilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our E-billing Timekeeper/Rate Compliance Administrator position.

This is a fully remote position open to candidates residing in any state in which Wilson Elser has an office.

The Position

The E-billing Timekeeper/Rate Compliance Administrator assists in the set up and maintenance of client/matter information within the firm's financial database.

Qualifications

• Bachelor's degree. Equivalent training and 1-3 experience in legal e-billing may substitute for education.
• Knowledge of legal billing and Middleware systems a plus (i.e. Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
• Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus
• Intermediate knowledge of Microsoft Excel and Outlook
• Strong reading comprehension, analytical and problem solving skills
• Ability to exercise proper judgment
• Ability to produce detailed and accurate work products
• Ability to organize and prioritize work in a fast-paced and high volume environment to meet deadlines and daily requirements.
• Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients.
• Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature.
• Ability to identify issues and oversee the execution of resourceful solutions
• Willingness to learn and develop new skills
• Experience in project management a plus

Responsibilities

• Manages and tracks submission of timekeeper/rate data to various legal billing middleware sites following both client specific and system requirements.
• Effectively liaising with attorneys, clients, middleware vendors and other administrative teams to resolve timekeeper/rate issues that may arise during invoice upload
• Identifying and documenting timekeeper/rate requirements for each client’s e-billing process
• Assesses e-billing timekeeper/rate submission process for improvements and possible efficiencies.
• Participating in firm-wide and departmental compliance projects and initiatives
• Performing other duties as assigned

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: : $60,000 USD - $80,000 USD

Why Should You Apply?

• Benefits:Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth:Ample opportunities for professional development and advancement
• Employee Perks:Access to corporate discount plans and other benefits

AtWilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our E-billing Timekeeper/Rate Compliance Administrator position.

This is a fully remote position open to candidates residing in any state in which Wilson Elser has an office.

The Position

The E-billing Timekeeper/Rate Compliance Administrator assists in the set up and maintenance of client/matter information within the firm's financial database.

Qualifications

• Bachelor's degree. Equivalent training and 1-3 experience in legal e-billing may substitute for education.
• Knowledge of legal billing and Middleware systems a plus (i.e. Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
• Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus
• Intermediate knowledge of Microsoft Excel and Outlook
• Strong reading comprehension, analytical and problem solving skills
• Ability to exercise proper judgment
• Ability to produce detailed and accurate work products
• Ability to organize and prioritize work in a fast-paced and high volume environment to meet deadlines and daily requirements.
• Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients.
• Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature.
• Ability to identify issues and oversee the execution of resourceful solutions
• Willingness to learn and develop new skills
• Experience in project management a plus

Responsibilities

• Manages and tracks submission of timekeeper/rate data to various legal billing middleware sites following both client specific and system requirements.
• Effectively liaising with attorneys, clients, middleware vendors and other administrative teams to resolve timekeeper/rate issues that may arise during invoice upload
• Identifying and documenting timekeeper/rate requirements for each client’s e-billing process
• Assesses e-billing timekeeper/rate submission process for improvements and possible efficiencies.
• Participating in firm-wide and departmental compliance projects and initiatives
• Performing other duties as assigned

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: : $60,000 USD - $80,000 USD

Why Should You Apply?

• Benefits:Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth:Ample opportunities for professional development and advancement
• Employee Perks:Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [e-mail].

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

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