Dynamic Legal Assistant — Business & Tax

Automatic Data Processing, Inc.; Buffalo (NY); On-site; USD 28,000 - 41,000; Full time

Job summary

Woods Oviatt Gilman LLP in Buffalo, NY seeks a Legal Assistant to support the Business & Tax team with administrative duties, drafting correspondence, and client communications. This nonexempt role handles filings, calendars, and filing tasks, ensuring confidentiality and professional presentation.

The ideal candidate has 1–3 years in a law firm admin role, strong typing (60 wpm), and proficiency with Kofax, MS Teams, and MS Office.

Qualifications

• 1–3 years of law firm administrative experience.
• Proficient with Kofax, MS Teams and MS Office.
• Accurate typing speed of at least 60 wpm.
• Strong organizational and communication skills.
• Ability to handle confidential information.

Responsibilities

• Assist attorneys and paralegals with corporate forms, transactional documents, and closings (including invoices, wires, and binders).
• Provide administrative support: transcription, calendars, meetings, filings, courier coordination, and reception relief.
• Open new files, run conflicts checks, and maintain organized client and firm records.
• Draft correspondence, legal documents, and indexes; assemble electronic and physical binders.
• Maintain corporate minute books, stock records, and related filings; research and retrieve corporate records online.
• Record attorney time, coordinate billing, accounts receivable, and support overflow projects as needed.

Skills

Law firm admin

Kofax

MS Teams

MS Office

Typing 60 wpm

Organizational skills

Communication skills

Confidentiality

Multitasking

Tools

Kofax

Microsoft Teams

Microsoft Office

Job description

Woods Oviatt Gilman LLP in Buffalo, NY seeks a Legal Assistant to support the Business & Tax team with administrative duties, drafting correspondence, and client communications. This nonexempt role handles filings, calendars, and filing tasks, ensuring confidentiality and professional presentation.

The ideal candidate has 1–3 years in a law firm admin role, strong typing (60 wpm), and proficiency with Kofax, MS Teams, and MS Office.