DSD Assistant

San Jacinto Valley Post Acute; Hemet (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

San Jacinto Valley Post Acute is seeking an HR/Administrative Assistant to support orientation, in-service training, record-keeping, and payroll-related tasks. The role emphasizes strong communication, clerical accuracy, and teamwork within the facility.

The ideal candidate will possess a high school diploma or GED and demonstrate exceptional customer service skills. Computer literacy and experience with office equipment are required to perform daily clerical duties and assist with HR processes.

Qualifications

• Must have a high school diploma or GED.
• Exceptional communication and customer service skills.
• Ability to read, analyze, and interpret general business material; strong written communication.
• Ability to write reports, business correspondence, and procedure manuals.
• Knowledge of clerical functions and computer literacy.
• Familiarity with office machines and equipment.

Responsibilities

• Assist in organizing employee orientation and in-service education.
• Assist in scheduling and organizing training programs.
• Maintain and update employee records and attendance for orientation and in-service training.
• Input information into computer systems and ensure records are accurate and complete.
• Support HR and payroll duties as needed and participate in facility surveys.
• Coordinate safety programs and incident/accident recording as required.

Skills

Communication skills

Customer service

Computer literacy

Education

High school diploma or GED

Tools

Office machines

Job description

Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures. Assist in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility. Assist the DSD in scheduling and organizing in service Education programs. Assist the DSD to maintain all required records. Keys information into computer systems. Ensure that in services are scheduled timely and posted in designated areas. Maintain current records of orientation and in service attendance for each employee. Maintain department records in a complete and orderly manner. Assist in coordinating the safety program and scheduling pre employment and current employee health examinations and tests as directed. Document and/or coordinate all required Fire/Internal Disaster drills Be courteous, considerate and cooperative when communicating with all facility personnel, residents and the public. Promote and maintain good public relations on behalf of the facility. Advertise for available positions for the facility, as requested. Provides information by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Contributes to team effort by accomplishing related results as needed. Regular attendance and dependability. May assist with HR and payroll duties. Participate in facility surveys. Develop and maintain a good working rapport with inter department personnel, as well as other departments within the facility. Assist in recording all incidents/accidents. File in accordance with established policies and procedures. Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator. Other duties as assigned by the supervisor/DON/Administrator.

Supervisory Requirements

This position has no supervisor responsibilities

Qualification Education and/or Experience

Must possess, as a minimum, a high school diploma or GED. Must have exceptional communication and customer service skills.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Must have knowledge of office machines and equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand, walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.