Documentation Technician

TekSynap Corporation; Silver Spring (MD); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Health benefits

401K plan

Vacation and holidays

Life insurance

Short-term and long-term disability

Job summary

TekSynap Corporation seeks a Documentation Technician to support NOAA in Silver Spring, MD. The role involves processing and organizing documents for scanning, data entry, and stringent quality controls within an IT/OM framework.

You will manage records, assist with storage, and ensure compliance with contract requirements. In this full-time onsite position, you will work with NOAA data, leveraging document management tools and maintaining accurate inventories.

Qualifications

• At least four (4) years of experience in general office practices.
• Proficiency with word processing, spreadsheets, database, and other office software.
• Strong interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to handle multiple deadlines simultaneously.
• Attention to detail with a focus on quality.
• High School, Technical Certification, or Graduate of Technical/Trade School.
• Ability to achieve and maintain a NOAA Public Trust

Responsibilities

• Performs a variety of technical and administrative tasks to support project objectives.
• Prepares documents for scanning, ensuring proper organization and labeling.
• Scans documents and forms according to established procedures.
• Inputs data into client systems with accuracy and attention to detail.
• Conducts quality control and assurance checks on scanned images and entered data.
• Assists in preparing boxes for storage, shipment, and proper documentation.
• Maintains an accurate and up-to-date inventory of records.
• Supports the team on various project tasks as assigned.
• Organizes and maintains project files in both physical and electronic formats.
• Completes assigned tasks and deliverables within established deadlines and service-level agreements.

Skills

General office practices

Attention to detail

Data entry

Organizational skills

Teamwork

Deadline management

NOAA Public Trust readiness

Education

High School Diploma or Technical Certification

Tools

MS Word

MS Excel

Database software

Document management software

Job description

• Performs a variety of technical and administrative tasks to support project objectives.
• Prepares documents for scanning, ensuring proper organization and labeling.
• Scans documents and forms according to established procedures.
• Inputs data into client systems with accuracy and attention to detail.
• Conducts quality control and assurance checks on scanned images and entered data.
• Assists in preparing boxes for storage, shipment, and proper documentation.
• Maintains an accurate and up-to-date inventory of records.
• Supports the team on various project tasks as assigned.
• Organizes and maintains project files in both physical and electronic formats.
• Completes assigned tasks and deliverables within established deadlines and service-level agreements.

Responsibilities

• Performs a variety of technical and administrative tasks to support project objectives.
• Prepares documents for scanning, ensuring proper organization and labeling.
• Scans documents and forms according to established procedures.
• Inputs data into client systems with accuracy and attention to detail.
• Conducts quality control and assurance checks on scanned images and entered data.
• Assists in preparing boxes for storage, shipment, and proper documentation.
• Maintains an accurate and up-to-date inventory of records.
• Supports the team on various project tasks as assigned.
• Organizes and maintains project files in both physical and electronic formats.
• Completes assigned tasks and deliverables within established deadlines and service-level agreements.

Responsibilities & Qualifications

• Performs a variety of technical and administrative tasks to support project objectives.
• Prepares documents for scanning, ensuring proper organization and labeling.
• Scans documents and forms according to established procedures.
• Inputs data into client systems with accuracy and attention to detail.
• Conducts quality control and assurance checks on scanned images and entered data.
• Assists in preparing boxes for storage, shipment, and proper documentation.
• Maintains an accurate and up-to-date inventory of records.
• Supports the team on various project tasks as assigned.
• Organizes and maintains project files in both physical and electronic formats.
• Completes assigned tasks and deliverables within established deadlines and service-level agreements.

Required Qualifications

• At least four (4) years of experience in general office practices.
• Proficiency with word processing, spreadsheets, database, and other office software.
• Strong interpersonal skills
• Ability to work independently and as part of a team
• Ability to handle multiple deadlines simultaneously
• Attention to detail with a focus on quality
• High School, Technical Certification, or Graduate of Technical/Trade School
• Ability to achieve and maintain a NOAA Public Trust

Desired Qualifications

• Experience with public and proprietary Federal Records, Data and Documents
• Experience with creating inventories for Federal Records Center
• Experience using document management software

Overview

We are seeking a Documentation Technician to join our team supporting the National Oceanic and Atmospheric Administration (NOAA) in Silver Spring, MD. This contract provides Information Technology (IT) Operations & Maintenance Requirements support to NOAA, National Marine Fisheries Service (NMFS), Office of Habitat Conservation (OHC). OHC is moving forward with a multi-year reorganization and consolidation of business tools, enterprise data, and business intelligence with the goal of supporting complex and growing program needs. The Data Technician will work with NOAA to collect, review and input documents into a computer processing system. TekSynap is a fast-growing high-tech company that understands both the pace of technology today and the need to have a comprehensive well planned information management environment. "Technology moving at the speed of thought" embodies these principles – the need to nimbly utilize the best that information technology offers to meet the business needs of our Federal Government customers. We offer our full-time employees a competitive benefits package to include health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time and holidays. Visit us at www.TekSynap.com.

The safety and health of our employees is of the utmost importance. Employees are required to comply with any vaccination requirements mandated by contract, applicable law or regulation.

By applying to a role at TekSynap you are providing consent to receive text messages regarding your interview and employment status. If at any time you would like to opt out of text messaging, respond "STOP".

As part of the application process, you agree that TekSynap Corporation may retain and use your name, e-mail, and contact information for purposes related to employment consideration.

Additional Job Information

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• Location: Silver Spring, MD
• Type of environment: Onsite in Silver Spring (no telework available)
• Noise level: Medium
• Work schedule: Schedule is day shift Monday - Friday. May be requested to work evenings and weekends to meet program and contract needs.
• Amount of Travel: 10%

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle, feel, touch; reach with hands and arms; talk and hear. The employee is regularly required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee is regularly required to lift up to 10 pounds. The employee is frequently required to lift up to 25 pounds; and up to 50 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WAGE INFORMATION

Target salary range: $18 - $21 hourly. The hourly range displayed is an estimate only and is not a guarantee of compensation or salary and will be determined on several factors regarding the individual’s particular combination of education, knowledge, skills, competencies and experience, as well as contract parameters and organizational requirements. The displayed salary is one component of the total compensation package for employees.

WORK AUTHORIZATION/SECURITY CLEARANCE

• Citizenship: US Citizen
• Clearance requirement: Public Trust

Other Information

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. TekSynap is a drug-free workplace. We reserve the right to conduct drug testing in accordance with federal, state, and local laws. All employees and candidates may be subject to drug screening if deemed necessary to ensure a safe and compliant working environment. Many positions require specific certifications and/or the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. Applicants who accept an offer of employment may be subject to investigations performed by TekSynap and/or the Government to verify the candidate meets the required qualifications and other eligibility requirements.

EQUAL EMPLOYMENT OPPORTUNITY

In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. TekSynap does not discriminate against any person because of race, color, creed, religion, sex, sexual orientation, gender identity, protected veteran status, national origin, disability, age, genetic information or any other characteristic protected by law (referred to as "protected status"). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment. TekSynap is committed to ensuring that our online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact [e-mail] for assistance.