Documentation Specialist I

Hope Gas; Morgantown (WV); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Adoption assistance

Education assistance

Job summary

Hope Gas seeks a Documentation Specialist I to manage asset records, verify submissions, and maintain project tracking with SAP status updates. You will digitize construction records, perform quality control on scans, and retrieve records for projects and special requests.

Ideal candidates have a High School Diploma or GED, at least one year in the industry, and strong Microsoft Office skills, with an emphasis on accuracy and regulatory awareness.

Qualifications

• Proficient with Microsoft Office Suite.
• Strong communication skills and demonstrated ability to work collaboratively in a team environment.
• Analytical and problem‑solving skills.
• Ability to thrive in a fast‑paced, rapidly‑changing environment.
• Self‑motivated, ability to work with and without supervision while multi‑tasking and prioritizing across a number of projects and initiatives.
• Highly organized with attention to detail and committed to quality.
• Familiarity with regulatory requirements.

Responsibilities

• Operate scanning equipment and software to digitize construction records.
• Conduct quality control reviews of scanned documentation.
• Research and retrieve records for projects and special requests.
• Manage asset records and ensure data integrity; update project tracking sheets and SAP status; verify documents submitted.

Skills

Microsoft Office

Communication

Analytical thinking

Multitasking

Attention to detail

Regulatory familiarity

Education

High School Diploma or GED

Job description

Joining the Hope Gas team means being part of a company that truly values its employees and fosters a supportive and inclusive work environment. We have built a strong reputation in West Virginia by prioritizing our commitment to the local community and the well‑being of our dedicated team. With the state's abundant natural resources and thriving energy sector, Hope Gas offers the perfect platform for ambitious individuals seeking career growth and stability. Not only will you find fulfilling career opportunities with us, but you'll also contribute to the sustainable growth and prosperity of West Virginia through our community engagement and environmental stewardship efforts. As we continue to deliver essential energy services to the region, we invite you to join us and become an integral part of our history, shaping our future together. Read more to discover the exciting possibilities waiting for you at Hope Gas!

Position Summary

The Documentation Specialist I plays a pivotal role in managing the company’s asset records to ensure data integrity, accuracy, and efficiency of locating information. Those in the level I role will receive and verify documents submitted, updating and maintaining project tracking sheets and SAP status.

Duties & Responsibilities

• Operate scanning equipment and software to digitize construction records.
• Conduct quality control reviews of scanned documentation.
• Research and retrieve records for projects and special requests.

Supervisory Responsibilities

The team members in this role will:

• Serve as an Individual Contributor without supervisory responsibilities, supporting and contributing to team goals and objectives.

Required Skills & Abilities

• Proficient with Microsoft Office Suite
• Strong communication skills and demonstrated ability to work collaboratively in a team environment.
• Analytical and problem‑solving skills.
• Ability to thrive in a fast‑paced, rapidly‑changing environment.
• Self‑motivated, ability to work with and without supervision while multi‑tasking and prioritizing across a number of projects and initiatives.
• Highly organized with attention to detail and committed to quality.
• Familiarity with regulatory requirements.

Education & Work Experience

• High School Diploma or GED
• Valid driver's license required
• Minimum of one (1) year of directly related industry experience.

Physical Requirements

The ideal candidate must be able to complete the following physical requirements of the job with or without reasonable accommodation:

• Remain stationary for prolonged periods of time.
• Move self in different positions to accomplish various tasks throughout the office space.
• Operate a computer and other office productivity machinery as necessary.
• Lift, adjust, or move objects up to 50 pounds.
• Communicate with others to accurately exchange information and ideas.
• Observe details at close range.

WORK CONTEXT

• This is a full‑time non‑exempt hourly position.
• Travel for work‑related purposes, including some overnight visits to locations, up to 10% of the time.

At Hope, we offer a variety of plans and programs that reflect the wants and needs of our employees. As part of our mission to support our employees within the workspace and outside of it, we provide a comprehensive benefits package that offers health insurance including Medical, Dental, Vision, FSA and HSA with a company match. Income protection such as Company‑Paid Life Insurance, Sickness Benefits, and more are also available. Hope Gas offers a 401(k) plan that incorporates a company contribution and a company match. Paid vacations, paid holidays, floating holidays and sick time are available alongside other lifestyle benefits such as Adoption Assistance, Auto/Home Insurance, Education Assistance Programs, and so much more! These benefits, programs and perks are offered to enhance your physical, mental, emotional, and financial wellbeing because here at Hope you are not just an employee, you are family.

Join our team because together we can accomplish a job worth doing, and a life worth living.