Documentation Coordinator - 1st Shift

Zvh; Arkansas; On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) with company matching

Paid time off

Job summary

Baxter Healthcare Corporation is seeking a Documentation Coordinator in the United States. You will manage document requests, coordinate with team members, and ensure documentation packages meet quality standards in a fast-paced environment. The role requires strong clerical skills, proficient computer use, and adherence to 6S and cGMP standards.

A high school diploma is required, with Associate's degree preferred; U.S. work authorization is necessary.

Qualifications

• High school diploma or equivalent required.
• Associate's degree or equivalent experience preferred.
• Authorized to work in the U.S. without sponsorship.

Responsibilities

• Plan, schedule, and activate document requests.
• Coordinate documentation activities with team members.
• Review documentation packages for accuracy.
• Prepare monthly reports.
• Maintain 6S and safety practices.
• Ensure compliance with cGMP and guidelines.

Skills

Interpersonal communication

Clerical skills

Problem solving

Computer operations

Team player

Education

High school diploma or equivalent

Associate's degree preferred

Tools

AS400

Document Management system

Microsoft Office

Job description

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride.

At Baxter Healthcare Corporation, we believe that our people are our greatest asset. As a Documentation Coordinator, you will play a crucial role in ensuring that our documentation processes are flawless and meet the highest standards. You will have the opportunity to work in an exceptionally supportive environment where your contributions will directly impact our mission to deliver outstanding healthcare solutions. Join us and be part of a team that values your skills and encourages your growth!

Job Responsibilities

• Independently plan, schedule, and activate document requests.
• Work together with team members every day to set the order of documentation activities.
• Aid in the process and issuance of complex new documents.
• Perform reviews of all documentation packages.
• Conduct training for all online documentation when available.
• Notify reviewers of overdue documents.
• Resolve documentation issues with supervision to ensure acceptability.
• Discard documents per procedures.
• Apply the AS400, TcU, and Document Management computer systems.
• Prepare monthly reports.
• Perform all other duties and responsibilities as determined by management/supervision.
• Conduct department 6S audits.
• Learn, understand, and apply rigorous quality standards, established guidelines, and current Good Manufacturing Practices (cGMP).
• Notify the supervisor and take appropriate action if any safety, quality, mechanical, or discrepancy issues occur.
• Maintain a clean and safe work area using 6S principles.

Knowledge, Skills, and Abilities

• Strong interpersonal and communication abilities for direct engagement with team members, management, and other plant personnel.
• Robust clerical background with excellent typing skills.
• Inquisitive nature and ability to formulate plans to solve problems.
• Highly proficient in computer operations.
• Willing to work a flexible schedule and overtime as required.
• Knowledge of Environmental, Health, and Safety regulations and adherence to said regulations.
• Experience in multi-tasking, prioritizing, and handling large volumes of incoming work.
• Ability to work independently and meet deadlines.
• Speed and efficiency in task execution.
• Good knowledge of the Cleveland Documentation System.
• Great teammate mentality.
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Word.

Physical Requirements

• Meet visual acuity requirements as detailed in local procedure.
• Ability to sit for long periods.
• Ability to reach above the shoulder.
• Ability to bend/stoop.
• Ability to climb ladders.
• Ability to do a considerable amount of walking.

Required Education and Experience

A high school diploma or equivalent experience is the minimum requirement. Associate's Degree or equivalent experience preferred.

Applicants must be authorized to work for any employer in the U.S. We cannot sponsor or transfer sponsorship of an employment visa.

The estimated base salary for this position is $38,400 - $48,000 annually. We may pay more or less than the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based upon location, skills and expertise, experience, and other relevant factors.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits.

Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, let us know the nature of your request along with your contact information.