Documentation Coordinator

Ascent Global Logistics International, LLC; Kansas City (MO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) and employer matching

Health, Dental, Vision Insurance

Paid Time Off (PTO)

Paid Holidays

Education assistance

Job summary

Ascent Global Logistics International, LLC seeks a Documentation Coordinator to prepare customs-compliant documents and manage shipments. The role emphasizes timely document submission, accurate AES completion, and prompt response to customer inquiries.

You will work with operations and clients, ensuring regulatory adherence and smooth logistics processes across the carrier network.

Qualifications

• High school diploma or GED or equivalent.
• Experience with MS Word, Excel and PowerPoint.
• Ability to read, analyze and interpret financial, industry, and legal documents.

Responsibilities

• Prepare documents compliant with US customs and clearance requirements.
• Review daily reports to prioritize responsibilities.
• Gather and submit documentation for shipments to ensure on-time sailing.
• Respond to alerts and emails from Smithfield and customers promptly.
• Assist customers and administrative staff as needed.
• Comply with state laws, policy and company procedures.
• Assist with invoicing questions and issues.
• Ensure AES is completed timely and accurately.
• Understand Harmonized Tariff schedule and Schedule B Numbers.
• Perform other general office duties as assigned.

Skills

Strong communication skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Ten-key accuracy

Confidentiality

Driver's license

Education

High school diploma or GED

Tools

MS Office

Job description

About AscentAscent Global Logistics, headquartered in Belleville, Michigan, is a leading global provider of expedited, time-critical logistics solutions and other direct transportation services. The company connects customers to its extensive carrier network, internal ground fleet and airline via its proprietary, digital PEAK freight marketplace, which provides robust carrier capacity and transparent pricing, backed by 24/7/365 logistics experts. Ascent’s offerings include air charter and ground expedited solutions as well as truckload, less-than-truckload, global forwarding, brokerage, and managed transportation services. The experienced Ascent team solves customers’ most challenging logistics needs by providing industry-leading service and top-tier satisfaction.Our Guiding PrinciplesAt the core of Ascent's culture is a strong commitment to excellence, driven by the passion and dedication of every team member. We're equally dedicated to going above and beyond for our customers, ensuring this commitment extends beyond our team and brings exceptional value to those we serve. We aim for perfect execution in everything we do and ‘play hard’ by creating an environment where tasks are performed with a can-do attitude from start to finish. We ‘play smart’ by delivering on our commitments in an honest, fair and ethical manner. We treat every person with whom we interface with the utmost dignity and respect. We understand that our teammates are our most valuable assets, so we ‘play together’ by making every effort to provide a professional and enjoyable experience, enabling careers to flourish and personal growth to be achieved.What You’ll DoThe Documentation Coordinator position prepares documents that are compliant with US customs and customs clearance destination.Ensure all documents are sent out timelyReviews daily reports to prioritize responsibilities for the dayGathers and submits documentation for shipments to ensure they can sail on timeAnswer alerts and emails from Smithfield and their customer base in a timely mannerProvides assistance to customers and administrative staffComplies with state laws, policy and company proceduresAssists client with problems or questions regarding their invoiceEnsure AES is completed timely and accuratelyUnderstanding of the Harmonized Tarriff schedule and Schedule B Numbers.Other general office duties as assigned.Receives guidance for overall objectives; work with operations and within company and department policies and guidelines using independent judgment to achieve assigned objectives.What You’ll BringHigh school diploma or general education degree (GED); or equivalent combination of education and experience.Previous office experience requiredUnderstanding of the Harmonized Tarriff schedule and Schedule B NumbersLanguage Skills: Relies on written and verbal communication. Able to read, analyze and interpret financial reports, industry journals and legal documents. Able to respond to verbal and written inquiries or complaints from customers. Able to effectively present information to customers, prospects, top management, and public groups. Communicates internally with all departments at the corporate office, with other terminals, third parties agencies, customers and prospects.Office Skills: Microsoft Word, PowerPoint, Excel and ten-key skills.Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.Specific Skills: Must possess a current valid driver’s license. Involves a high degree of responsibility for working with, safeguarding and controlling highly restricted information, knowledge or important confidences and criterion-related to research and development of customer data, future plans, policies, business prospects, finances, etc. the release of which could have a detrimental effect and impact on the company’s affairs or undermine its competitive position. Must be self-motivated, able to maintain confidentiality, honest, friendly, punctual, and organized, have a positive attitude and be able to work unsupervised.Reasoning Ability: Ability to prioritize multiple tasks and projects. Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions in written, oral, diagram or schedule form Prioritize, organize and delegate assignments.Ascent’s Competitive Benefits401(k) and employer matchingLife InsuranceHealth, Dental, Vision InsuranceShort- & Long-Term DisabilityPaid Time Off (PTO)Employee Assistance ProgramPaid Parental LeaveEmployee Wellness ProgramPaid HolidaysEmployee Recognition ProgramsFlexible Spending Account (FSA)Tuition ReimbursementHealth Savings Account (HSA)Overtime, Differential & Bonus Pay