Documentation and Change Control Coordinator

Halo-Industries,-Inc.; Santa Clara (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental & 1)

Retirement Plan (401k, IRA)

Paid Time Off (Vacation, Sick & Public

Life Insurance (Basic, Voluntary & AD&

Family Leave (Maternity, Paternity)

Free Food & Snacks

Stock Option Plan

Annual Bonus Plan eligible

Short Term & Long Term Disability

Job summary

Halo Industries is seeking a Documentation Control, Change Management Specialist to ensure control of product documentation and efficient change implementation across the lifecycle. You will guide stakeholders through ECO and PLM processes, collaborate with engineering, manufacturing, quality, and regulatory teams, and uphold regulatory standards.

The role emphasizes developing procedures, maintaining records, and driving improvements to documentation and change workflows within a regulated

Qualifications

• Bachelor’s degree in Engineering, Technical Writing, or related field.
• 3+ years of document control and change management in a regulated industry.
• Experience with Arena PLM and Confluence.

Responsibilities

• Develop, implement, and maintain document control procedures to ensure regulatory compliance.
• Process documents under change control, including ECOs and Deviations.
• Guide stakeholders through ECO and PLM change processes with training and support.
• Maintain accurate records of all change control activities with traceability.
• Collaborate with cross‑functional teams to ensure timely implementation of changes.
• Identify and implement process improvements for document control and change management.

Skills

Document control

Change management

Arena PLM

Confluence

Regulatory compliance

Education

Bachelor’s degree in Engineering, Technical Writing, or related field

Tools

Arena PLM

Confluence

Job description

The Company

Halo Industries has developed breakthrough technology to revolutionize a decades‑old semiconductor material‑slicing process. Our laser‑based solution minimizes waste, enhances material cost efficiency, and drives innovations across high‑growth markets, including automotive, telecommunications, and power electronics. Founded in 2014 at Stanford University, Halo received significant funding in 2024, paving the way for rapid expansion, strategic customer engagement, and the launch of volume manufacturing.

The Opportunity

As the Documentation Control, Change Management Specialist at Halo Industries, you will play a crucial role in maintaining the integrity and accuracy of our product documentation and managing the efficient implementation of changes. This position focuses on processing documents under change control, guiding stakeholders through our change processes (ECO, PLM), and ensuring compliance with regulatory requirements. You will collaborate closely with engineering, manufacturing, quality, and regulatory teams to ensure seamless documentation control and change management throughout the product lifecycle.

Job Responsibilities

• Develop, implement, and maintain document control procedures and systems to ensure compliance with industry standards and regulatory requirements.
• Process documents under change control, including Engineering Change Orders (ECOs), Deviations, and other relevant documentation.
• Guide stakeholders through the change management process, providing training and support on ECO and PLM systems.
• Maintain accurate records of all change control activities, ensuring traceability and auditability.
• Collaborate with cross‑functional teams to ensure timely and accurate implementation of changes.
• Identify and implement process improvements to enhance the efficiency and effectiveness of document control and change management systems.
• Maintain knowledge of current industry standards and regulatory requirements related to document control and change management.

3-Month Success Criteria

• Process Familiarization: Gain a thorough understanding of Halo Industries' document control and change management processes.
• System Proficiency: Demonstrate proficiency in using Arena PLM and Confluence for document control and change management activities.
• Stakeholder Collaboration: Build strong relationships with key stakeholders across different departments.

6-Month Success Criteria

• Process Optimization: Identify and implement process improvements to enhance the efficiency and effectiveness of document control and change management systems.
• Training and Support: Provide training and support to stakeholders on document control and change management procedures.
• Compliance: Ensure compliance with all relevant regulatory requirements and industry standards.

12-Month Success Criteria

• Metrics and Reporting: Develop and track key performance indicators (KPIs) for document control and change management activities.
• Continuous Improvement: Lead initiatives to continuously improve document control and change management processes.
• Mentorship: Mentor and train junior team members on document control and change management best practices.

Basic Qualifications

• Bachelor’s degree in Engineering, Technical Writing, or a related field.
• 3+ years of experience in document control and change management within a regulated industry, preferably semiconductor or automotive.
• Experience with Arena PLM and Confluence.

Preferred Qualifications

• Strong understanding of document control and change management principles and best practices.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience with IATF 16949.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Life Insurance (Basic, Voluntary & AD&D)
• Family Leave (Maternity, Paternity)
• Free Food & Snacks
• Stock Option Plan
• Annual Bonus Plan eligible
• Short Term & Long Term Disability
• Base Salary: $100,000 - $120,000

Additional Information

We are committed to creating an inclusive workplace where all team members feel valued and supported. We welcome applicants from diverse backgrounds, including those from underrepresented communities in STEM. If you meet most of the qualifications and are excited about this opportunity, we encourage you to apply.