Document Production Supervisor

SmartRecruiters, Inc.; Wheeling (WV); On-site; USD 56,000 - 84,000; Full time

Job summary

Williams Lea by RRD is seeking a Document Production Supervisor who will lead day‑to‑day operations across document production, proofreading, and related services. The role includes managing staff, ensuring deadlines, and maintaining quality aligned with client SLAs.

Responsibilities include onboarding, training, performance feedback, and coordinating staffing by shift. Requires 2+ years supervising and 3+ years in legal document production, with strong MS Office skills and attention to detail.

Qualifications

• 2+ years’ experience supervising, preferably in a legal, banking or other large corporate environment
• 3+ years’ experience in legal document production or legal word processing
• Advanced knowledge of software within MS Office with ability to create, format, edit charts, graphs, styles, tables of contents, macros
• Strong grammar and composition rules for editing and proofreading
• Experience with centralized HR functions and manager self‑service systems
• Understanding of how day‑to‑day decisions impact P&L

Responsibilities

• Supervise the team’s day-to-day work assignments in document production services to ensure timely, accurate completion
• Ensure quality service delivery through SOPs, account plans, and client metrics
• Respond to client inquiries professionally and communicate solutions to avoid issues
• Oversee employee lifecycle including interviewing, onboarding, training, and offboarding
• Ensure compliance with policies and SLAs and manage staffing by shift or service line
• Provide regular performance feedback and foster teamwork to improve client service delivery
• Produce administrative reports related to people and production and monitor overtime to control costs
• Support CSR/QBR processes and maintain knowledge of client businesses

Skills

Supervising teams

MS Office proficiency

Editing/ proofreading

Client service

Communication

Education

Bachelor's degree or equivalent experience

Tools

MS Office

Job description

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world‑class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high‑volume print and digital communications, we’re the behind‑the‑scenes team making everything run smoothly.

Job Description

The Document Production Supervisor is an independent leader, helping manage day‑to‑day people, operations and client needs across single or multiple service offerings. The supervisor empowers and enables their team to execute service delivery, deliver operational excellence, and supports their team members’ growth and development.

Wed, Thurs, Fri, Saturday (4 days) 6am-5pm

* denotes an “essential function”

• Supervise the team’s day-to-day work assignments in document production services, including but not limited to document production, word processing, proofreading; includes supervision of projects and ad hoc requests to ensure efficient, accurate completion within deadlines
• Ensure quality service delivery through standard operating procedures, alignment with account plan, and achieving agreed-upon metrics and goals to ensure client satisfaction and exceptional employee performance
• Respond to customer inquiries in a timely and professional manner; keep client and manager informed of significant and potential issues, and communicate proposed solutions or processes that will avoid future or other potential issues; resolve issues escalated by the client to ensure a high level of customer satisfaction
• Responsible for employee lifecycle including, but not limited to, interviewing and onboarding, training, planning for key roles, and off-boarding management
• Ensure team member compliance with company and client policies, service level agreements (SLAs) and expected quality of work, utilize corrective action when necessary
• Enable team members to perform through setting goals and objectives, identifying priorities, and providing regular and consistent communication using ongoing performance feedback, individual and group meetings
• Supervise staffing and workflow volumes; use workflow management system to effectively utilize headcount based on work volumes and allocate staffing resources by shift or service line accordingly
• Execute required administrative reports, activities, processes related to the people and/or production both on time and in accordance with appropriate standards of operation
• Support manager with P&L activities; understand impact of overtime and time-off to avoid non-billable charges
• May support materials included in monthly Client Service Review (CSR) or Quarterly Business Reviews (QBRs)
• Have a strong knowledge of the client’s businesses and the impact of our services
• Foster cross‑training and a sense of team work to optimize client service delivery
• May train more junior staff members, as needed

Qualifications

A Bachelor’s degree or equivalent experience is required

2+ years’ experience supervising, preferably in a legal, banking or other large corporate environment preferred

3+ years’ experience in legal document production or legal word processing preferred

Advanced knowledge of software within MS Office with ability to create, format, edit charts, graphs, styles, table of contents, macros, etc.

Strong in grammar and composition rules required for editing and proofreading

Use of manager self‑service systems and experience with centralized HR functions preferred

Basic financial understanding of how day‑to‑day decisions impact P&L

Able to foster a team culture of high performance and continuous improvement that values learning and a commitment to quality, with an emphasis on client satisfaction

Excellent client service skills with a service‑minded approach toward the client

Able to make independent decisions that conform to business needs and policy

Detailed and organized; demonstrated experience prioritizing competing requests in a fast‑paced environment and under tight deadlines

Exceptional communication skills, both written and verbal

Must be able to interact effectively with multi‑functional and diverse backgrounds

Must be self‑motivated with positive can‑do attitude

Able to handle sensitive and/or confidential documents and information

Additional Information

The salary range for this role at the noted RRD location is $55,700-$83,600 annually. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.