Document Management Tech (NY1)

Bechtel Global Corporation; Town of Clay (NY); On-site; USD 72,000 - 110,000; Full time

Job summary

Bechtel in Clay, NY is seeking a document control professional to manage ECMS records, ensure accuracy, and provide user support across project records. Responsibility includes registration, distribution, retrieval, and archival activities in compliance with Bechtel procedures.

Strong attention to detail and ability to work with cross-functional teams are essential. This full-time, on-site role requires a Bachelor's degree or equivalent experience, knowledge of ECMS tools, and a proactive

Qualifications

• Experience in document control practices and processes.
• Excellent working knowledge of computer applications.
• Ability to learn new software applications.
• Ability to work in a fast-paced environment and meet deadlines.
• Strong interpersonal and communication skills.

Responsibilities

• Provides support for ECMS (Aconex, InfoWorks).
• Registers, controls, distributes, transmits and archives project records.
• Interacts with end users to support and resolve issues.
• Monitors and ensures timely closure of tasks/incidents.
• May support migration/upgrade events.

Skills

Document control

Software proficiency

Attention to detail

Independent work

Communication

Team player

Adaptability

Proactive

Prioritization

Bechtel software knowledge

Education

Bachelor’s degree or 5 years experience

Tools

Aconex

InfoWorks

DocFinity

Job description

• Relocation Authorized: National - Family
• Telework Type: Full-Time Office/Project
• Work Location: Clay, NY
• Salary Range: 72,000 - 109,800 annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)

Extraordinary teams building inspiring projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary

In this role, you will provide document management support by using ECMS (Enterprise Content Management Systems), distributing, maintaining, and retrieving project records in accordance with company guidelines. You will assist with customer service, questions, issues, updates, quality checks, and project closeout activities. Your attention to detail and data accuracy will help ensure successful compliance with document and records management procedures.

Major Responsibilities

• Provides support for Enterprise Content Management Systems (ECMS) such as Aconex and InfoWorks and archival/retention management systems such as DocFinity, and other associated tools
• Uses standard Enterprise Content Management System (ECMS), archival/retention management systems, and/or SaaS applications to register, control, distribute, transmit and archive project records
• Interacts with end users to support, troubleshoot, and resolve issues
• Monitors and ensures timely closure of support tasks/incidents
• May support migration and/or upgrade events

Education and Experience Requirements

• Bachelor's degree; or in lieu of degree, five (5) years of relevant work experience.

Required Knowledge and Skills

Minimum Qualifications

• Experience in document control practices and processes.
• Excellent working knowledge of computer applications.
• Function well in a fast-paced environment and deal with pressure in a professional manner.
• Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality
• products, and adhere to tight deadlines.
• Ability to learn new software applications.
• Ability to provide guidance to others in work group.
• Possess a high degree of flexibility, have strong interpersonal skills, and a proven record as a team player.
• Effectively deal with and adjust quickly to changing priorities.
• Good oral and written communication skills.
• Ability to work independently while keeping supervisor appraised of status/issues.

Preferred Qualifications

• Current working experience with Aconex.
• Prior experience working in an engineering, procurement, construction environment.
• Prior experience with Bechtel's software.
• Knowledge of Bechtel's organization structure, functions, policies and procedures, industry and regulatory standards.
• Prior experience supervising a document control center.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]