Document Controls Specialist - Kiewit Infrastructure Engineers

Kiewit; United States; Remote; USD 70,000 - 95,000; Full time

Job summary

Kiewit Infrastructure Engineers is seeking a Document Controls Specialist to support management of engineering documents in compliance with government and company procedures on design-build projects. The role emphasizes meticulous document control, distribution management, transmittals, and quality checks across multiple workflows.

Strong knowledge of document management systems (SharePoint, ProjectWise) and MS Office is essential; prior EDMS experience is preferred.

Qualifications

• Bachelor’s degree in business, information management, information technology, data management, or computer information systems is preferred, though not required.
• 5+ years' experience, requires advanced knowledge of operational procedures and tools obtained through extensive work experience.
• Proficient use of Microsoft Office Suite.

Responsibilities

• The Document Control Specialist will support and assist the management of engineering documents in accordance with government regulations and company procedures on various projects.
• The Document Control Specialist is responsible for processing internal and external distribution of engineering documentation on incoming and outgoing workflows, and preparing transmittals for document distribution, as directed.
• Other duties include reviewing and/or conducting quality checks of documents, as needed; configuring, updating and maintaining engineering document management systems and permissions; updating and maintaining various distribution matrixes

Skills

Microsoft Office Suite

Written and oral communication

Detail oriented

Organization and coordination

Education

Bachelor’s degree in business, information management, information technology, data management, or computer information systems

Tools

Bluebeam

Adobe Pro

Smartsheet

InEight Document

SharePoint

ProjectWise

Aconex

Documentum

Job description

Document Controls Specialist - Kiewit Infrastructure Engineers

Location: Remote, US Las Vegas, NV, US

Requisition ID:182764

Job Level:Mid Level

Home District/Group:Kiewit Infrastructure Engineers

Department:Document Controls

Market:Transportation

Employment Type:Full Time

Position Overview

The Document Control Specialist will support and assist the Kiewit Infrastructure Engineers with the management of engineering documents in accordance with government/company regulations for various permanent design projects.

District Overview

Kiewit Infrastructure Engineering's Design-Build team is driving clients to turn to Kiewit during all stages of design-build projects. Through our integrated design and construction approach, our multi-disciplinary team works together to improve schedule, control costs and minimize risk. Our construction-focused engineers work collaboratively with our estimators and builders to design solutions that are innovative, constructible, and designed with a focus on safety. Clients benefit from the proven processes and tools used by Kiewit to minimize project risk. We are an in-house resource that supports projects throughout the company. Our staff shares experiences gained, innovative concepts, and best practices for all projects that we support.

Kiewit’s management and implementation of this process leads to safe, cost effective, and innovative designs that exceeds client expectations and furthers Kiewit’s legacy of excellence.

On our team, you’ll have the opportunity to see more, touch more, and do more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. We will train you, develop your skills, and allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building 401k plan, and unbeatable growth opportunities, by joining Kiewit, you’re ensuring a lifetime of success.

Location

This position is based out of the Las Vegas, Nevada area.

Responsibilities

• The Document Control Specialist will support and assist the management of engineering documents in accordance with government regulations and company procedures on various projects.
• The Document Control Specialist is responsible for processing internal and external distribution of engineering documentation on incoming and outgoing workflows, and preparing transmittals for document distribution, as directed.
• Other duties include reviewing and/or conducting quality checks of documents, as needed; configuring, updating and maintaining engineering document management systems and permissions; updating and maintaining various distribution matrixes

Qualifications

• Bachelor’s degree in business, information management, information technology, data management, or computer information systems is preferred, though not required.
• 5+ years' experience, requires advanced knowledge of operational procedures and tools obtained through extensive work experience.
• Proficient use of Microsoft Office Suite
• Excellent written and oral communication skills
• Detail oriented with effective organization and coordination skills

Ability to:

• identify and utilize the correct tools, systems and techniques to index, file and control engineering documents
• remain flexible when dealing with changing requirements
• multi-task and work proactively to resolve issues
• work independently
• effectively collaborate with others in a team-based environment

Preferred Experience

• Software Bluebeam, Adobe Pro, or Smartsheet
• EDMS such as InEight Document, SharePoint, ProjectWise, Aconex, or Documentum
• Knowledge of construction and engineering related terms
• Knowledge of design build, progressive design build, and CMGC\CMAR contract models
• Knowledge of Bluebeam Studio for comment resolution
• Experience working with AI agents and tools preferred

#LI-JP1

Other Requirements

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.