Document Controls Coordinator - Kiewit Power Constructors

Kiewit; Lenexa (KS); On-site; USD 55,000 - 85,000; Full time

Job summary

Kiewit Power Constructors is seeking a Document Controls Coordinator for its Lenexa, KS operations. The role focuses on administering the project document control system, logging and distributing documents to the project team, and coordinating with staff to optimize project efficiencies.

You will work on-site, handle document workflows, training, and ensure accuracy and confidentiality across project documentation. Collegial collaboration and timely communications are essential.

Qualifications

• Knowledge of electronic document management systems (EDMS) and information management principles.
• Proficiency in Microsoft Office and collaboration tools for project teams.
• Experience with SharePoint and InEight is advantageous.
• Detail oriented, able to manage multiple documents and workflows with accuracy.
• Strong written and verbal communication; able to work in a team environment.

Responsibilities

• Maintain the project document control program throughout the project lifecycle.
• Control numbering, filing, storing, and retrieval of documents (electronic and hard copy).
• Oversee approval, maintenance, and distribution of documents and retention policies.
• Prepare reports, transmittals, and addendums as needed.
• Manage incoming/outgoing transmittals and ensure current information is maintained.
• Collaborate with project staff to improve efficiencies and meet deadlines.
• Train project personnel on document control standards and systems.
• Protect confidentiality of sensitive information.
• Travel to project sites as required and work onsite with teams.

Skills

EDMS knowledge

Microsoft Office

SharePoint

InEight

Interpersonal communication

Tools

SharePoint

InEight

MS Office Suite

Job description

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Document Controls Coordinator - Kiewit Power Constructors

Location: Lenexa, KS, US

Requisition ID:181381

Job Level:Mid Level

Home District/Group:Kiewit Power Constructors District

Department:Document Controls

Market:Power

Employment Type:Full Time

Position Overview

The District Document Control Coordinator shall be skilled in using technology to complete their tasks. They are primarily responsible for independently administering and managing the project document control system(s), including logging, transiting, and distributing all relevant documents into the system and distributing them to the appropriate project team members.

The District Document Control Coordinator is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team's efficiencies. They should communicate/collaborate well with a large team to coordinate and complete multiple responsibilities on a deadline.

District Overview

Kiewit Power Constructors (KPC) provides direct-hire construction services for Power Generation utilizing a union craft force. Kiewit Power Constructors builds major EPC power plant and solar projects throughout North America.

Location

This position is based out of Lenexa, KS andrequires on-site presence.

Responsibilities

• Responsible for maintaining the Project Document Control Program throughout the project's lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.
• Oversee the proper approval, maintenance, and distribution of documents and retention policies.
• Responsible for reproduction of documents, preparing reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Support the efforts to ensure that the system documents are maintained with accurate and current information.
• Perform process assessments to ensure accuracy of all controlled documentation.
• Assist with requests for information from external customers, vendors, and internal customers (inter-company).
• Participate as needed in corrective/preventive actions items and their investigations.
• Guide a team to administer the document flow and distribution at the Project site.
• Train projects on document control standards, workflow, and systems.
• Ensure that the confidentiality of sensitive information is protected.
• Perform other duties as assigned by the Project Management
• Perform any task required to support company goals
• Ability to travel to Project Sites as needed

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS)
• Knowledge of records/information management principles and their methodologies is an asset
• Proficient in Microsoft Office.
• Knowledge of SharePoint and InEight software is a plus!
• Basic knowledge of document control procedures and office equipment such as computers, copy & plotter machines.
• Willing to perform a variety of tasks and learn new skills
• Be detailed oriented, flexible, and highly motivated.
• Posses excellent interpersonal, written, and verbal communication skills.
• The ability to work effectively within a project team with minimal supervision

Essential Functions

• Be punctual for scheduled work shift
• The ability to follow directions or instruction
• The ability to read and understand documents
• The ability to work cooperatively with others
• The ability to sit for eight hours
• Willing and capable of working professionally with customers and coworkers
• The ability to use a computer to communicate, create, and access information
• Ability to multi-task conflicting priorities in a high-pressure environment while maintaining a customer-oriented demeanor.
• Ability to consistently meet deadlines.
• Ability to apply logical thinking to practical problems

#LI-CB1

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.