Document Controller & Operational Readiness Specialist

Copper World Inc; Sahuarita (AZ); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Bonuses

Medical benefits

401(k) plan

Job summary

Hudbay seeks a Document Controller & Operational Readiness Specialist in Sahuarita, AZ to establish and manage a centralized document control system for all Operational Readiness deliverables. The role supports planning, tracking, and control of OR activities across all functions, ensuring documentation is complete before commissioning and handover.

You will monitor milestones, coordinate with the OR team and project teams, and help generate readiness progress reports and executive summaries.

Qualifications

• Bachelor’s degree or diploma in administration, engineering, or related field.
• 4 years of experience in document control, project controls, or operations support roles.
• Proficiency in document management systems and tools.
• Ability to track milestones, dependencies and readiness progress.
• Knowledge of project scheduling concepts and Primavera/MS Project.

Responsibilities

• Implement a document control system for procedures, manuals, systems documentation, and other OR records.
• Manage document control and all Operational Readiness deliverables.
• Track status and delivery of procedures, manuals, and readiness documentation.
• Ensure quality and completeness of OR documentation.
• Support OR reporting and coordination with stakeholders.
• Maintain the OR deliverables register and tracking systems.
• Support planning, tracking, and control of OR activities.
• Monitor progress against the Integrated OR Schedule.
• Identify schedule deviations and missing deliverables.
• Support handover documentation and readiness verification.

Skills

Organizational skills

Attention to detail

Documentation management

Milestone tracking

Communication & coordination

Scheduling concepts

Team collaboration

Education

Bachelor’s degree or diploma in administration/engineering

Tools

Primavera

MS Project

Job description

Document Controller & Operational Readiness Specialist

Full Time Professional Sahuarita, AZ, US

3 days ago Requisition ID: 1245

Role Title:

Document Controller & Operational Readiness Specialist

Reports to:

Sr. Manager Operational Readiness & Metallurgy

Job Type:

Full Time, Regular

Location:

About Hudbay:

Hudbay (TSX, NYSE: HBM) is a copper-focused mining company with three long-life operations and a world-class pipeline of copper growth projects in tier-one mining-friendly jurisdictions of Canada, Peru, and the United States.

Hudbay's operating portfolio includes the Constancia mine in Cusco (Peru), the Snow Lake operations in Manitoba (Canada) and the Copper Mountain mine in British Columbia (Canada). Copper is the primary metal produced by the Company, which is complemented by meaningful gold production and by-product zinc, silver and molybdenum. Hudbay's growth pipeline includes the Copper World project in Arizona (United States), the Cactus project in Arizona (United States), the Mason project in Nevada (United States), the Llaguen project in La Libertad (Peru) and several expansion and exploration opportunities near its existing operations.

The value Hudbay creates and the impact it has is embodied in its purpose statement: “We care about our people, our communities, and our planet. Hudbay provides the metals the world needs. We work sustainably, transform lives, and create better futures for communities.” Hudbay’s mission is to create sustainable value and strong returns by leveraging its core strengths in community relations, focused exploration, mine development and efficient operations.

Mission:

To create sustainable value and strong returns by leveraging our core strengths in community relations, focused exploration, mine development and efficient operations.

Purpose of Role:

The Document Control & Operational Readiness Specialist is responsible for ensuring structure and completeness of all Operational Readiness (OR) deliverables, including procedures, manuals, systems documentation, and readiness records. With these deliverables, the role manages the document control system for the Copper World mine site. The role also supports the planning, tracking, and control of Operational Readiness execution, including schedule adherence, milestone tracking, and readiness progress reporting across all functional areas.

This role supports the Operational Readiness team by developing and maintaining a centralized document control system, tracking deliverables, and ensuring all required documentation is complete, accurate, and available prior to commissioning, handover, and start-up.

The position plays a key role in ensuring that no readiness gaps exist due to missing or incomplete documentation, enabling a smooth transition to operations.

ROLE ACCOUNTABILITIES:

• Implement a document control system for procedures, manuals, systems documentation, and other operational readiness records.
• Manage document control and management of all Operational Readiness deliverables.
• Track the status and targeted delivery of procedures, manuals, and readiness documentation.
• Ensure the quality and completeness of Operational Readiness documentation.
• Support operational readiness reporting and coordination with stakeholders such as the Operational Readiness team, functional managers, and project teams.
• Maintain the OR deliverables register and tracking systems.
• Support the Operational Readiness team in the planning, tracking, and control of OR activities.
• Monitor progress against the Integrated Operational Readiness Schedule.
• Identify and elevate schedule deviations, risks, and missing deliverables.
• Support handover documentation and readiness verification.
• Support readiness dashboards, progress reporting, and executive summaries.
• Compliance with Operational Readiness budget.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS AND EDUCATION:

• Education:
  • Bachelor’s degree or diploma in administration, engineering, or related field.
• Experience:
  • 4 years of experience in document control, project controls, or operations support roles.
• Technical Knowledge:
  • Strong organizational and tracking skills.
  • Attention to detail and accuracy.
  • Ability to manage multiple deliverables.
  • Communication and coordination skills.
  • Proficiency in document management systems and tools.
  • Ability to track milestones, dependencies, and readiness progress.
  • Ability to consolidate and report Operational Readiness status.
  • Understanding of project scheduling concepts (milestones, critical path, dependencies).
  • Knowledge in project controls software (Primavera, MS Project).

PREFERRED QUALIFICATIONS:

• Experience with ISO standards and compliance.
• Experience with implementing and managing document control systems.
• Experience in mining, construction, or industrial projects.
• Experience supporting commissioning or start-up phases.
• Commissioning and startup experience.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Other Requirements:

Physical – The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities may be required for this position.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment will necessitate work near moving mechanical parts and outside weather conditions such as hot and/or dry conditions. Work will be conducted in locations where noise, fumes, dust, toxic or caustic chemicals, and vibration may exist.

Employee must be able to prove that he/she has a current and valid driver's license.

Why Hudbay?

• At Hudbay, our values of Dignity & Respect, Caring, Openness, and Trustworthiness are embedded into our culture by the way we work and how we interact with one another.
• We pride ourselves in providing our employees with competitive total rewards that include:
  • Annual performance bonuses
  • Affordable medical, dental and vision benefits for you and your family
  • Company paid Life insurance, AD&D, Short- & Long-term Disability
  • 401(k) plan with employer contribution
  • An Employee Share Purchase Plan with contribution matching
  • Employee Assistance Program
  • Tuition Assistance
  • Paid time off, paid sick time and holiday pay
• Regular performance appraisals to acknowledge our employees for their contributions, strengths and work well done.

Hudbay is an Equal Opportunity Employer. Following a conditional offer of employment, candidates will be required to successfully complete a criminal background check. Depending on the specific requirements of the role, candidates may also need to undergo a physical examination, drug screening, and educational verification.