Document Control Specialist

Oats Overnight Inc; Olde West Chester (OH); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Full benefits

Parental leave

4 weeks PTO

Weekly pay

Stock options

Free oatmeal

Job summary

Oats Overnight Inc is seeking a Document Control Specialist to ensure accuracy and timely maintenance of quality documentation for our food manufacturing operations. The role requires attention to detail, strong organizational skills, and knowledge of quality management systems.

The candidate will manage document control processes, support change management, and collaborate with QA, Regulatory Affairs, and Operations to ensure compliance and training effectiveness.

Qualifications

• 2–4 years of document administration experience in regulated industries.
• Experience with quality management systems and regulatory compliance (ISO, FDA, 21 CFR Part 117).
• Ability to read, write, and proofread technical documentation precisely.

Responsibilities

• Establish and maintain document control processes for quality docs and templates.
• Execute change management requests and ensure project completion.
• Review documentation for accuracy, consistency, and compliance.
• Collaborate with subject matter experts to revise documents.
• Maintain centralized storage, retrieval, and archiving of quality docs.
• Conduct GMP monthly training in Ohio and oversee the training system.
• Ensure version control and audit trails for all changes.
• Facilitate trainings and communicate updates to stakeholders.
• Perform regular documentation audits with QA and Regulatory teams.
• Support cross-functional alignment with QA, Regulatory Affairs, and Operations.

Skills

Attention to detail

Training skills

Communication

Cross-functional collaboration

Adaptability

Tools

Google Suite

Microsoft Word

Job description

Job Description

Job Description

A Little About Us

Oats Overnight is on a mission to build a generational CPG brand. Since 2016, our high-protein, drinkable oatmeal has reached over a million customers through direct-to-consumer, and we’re now scaling with all major nationwide retail and club partners. Our goal: become a household brand by leveraging speed, storytelling, and strategy. We are vertically integrated: we develop, manufacture, and fulfill everything in-house. This operational control allows us to engage customers directly into the R&D process, an initiative where we were first-to-market in CPG. It also makes our brand tangible and real: our factory, our team, and our product pipeline are all part of the narrative. This is an exciting stage—we are emerging as a significant omni-channel brand and launching new products to capture significant market share across verticals. We want you to help us get there. Every teammate here has equity because we’re building something big, and everyone plays an important role. If you’re excited about building a brand that does things differently, this is that opportunity.

What’s The Job?

The Document Control Specialist is responsible for ensuring accuracy, completeness, and timely maintenance of quality documentation within the organization, focused on food manufacturing. This role plays a critical part in maintaining compliance with regulatory standards and facilitating efficient document control processes. It requires strong attention to detail, exceptional organizational skills, and a solid understanding of quality management systems.

Work Schedule: Monday – Friday

What You’ll Be Doing, Stop Scanning and Read This Part

• Establish and maintain effective document control processes to ensure accurate and controlled distribution of quality and regulated documentation, including policies, procedures, work instructions, specifications, and templates.
• Execute all change management requests and follow through to project completion.
• Review and evaluate quality documentation for accuracy, consistency, and compliance with established standards and regulations.
• Collaborate with subject matter experts to revise and improve documents.
• Establish and maintain a centralized system for storage, retrieval, and archiving of quality documents.
• Conduct the approved GMP Monthly training program in Ohio.
• Oversee the training management system to ensure training is completed in a timely manner during onboarding or after document revisions.
• Ensure document version control and maintain an audit trail of changes.
• Facilitate training programs and workshops to promote awareness of change management requirements among employees.
• Communicate documentation updates and changes to relevant stakeholders.
• Conduct regular documentation audits in partnership with the Quality Manager and Quality Assurance team to ensure compliance with internal and regulatory requirements.
• Work closely with cross-functional teams, including Quality Assurance, Regulatory Affairs, and Operations, to align processes and support integration of quality documentation.
• Collaborate with other departments to identify and address food safety risks throughout the production process.
• Support product quality and food safety, ensuring hygiene conditions are maintained in the plant.
• Ensure compliance with Good Manufacturing Practices and promote food safety throughout the facility.
• Other duties as assigned.

What You’ve Done And Who You Are

• 2–4 years of experience in document administration, preferably in a regulated industry such as food manufacturing, pharmaceuticals, medical devices, or manufacturing.
• Strong understanding of quality management systems, document control principles, and regulatory compliance (e.g., ISO standards, FDA regulations, 21 CFR Part 117 preferred).
• Competency in complex reading, writing, and proofreading of technical documentation.
• Exceptional attention to detail and a high level of accuracy in reviewing, updating, and maintaining documentation.
• Excellent organizational and prioritization skills to manage multiple tasks and meet deadlines effectively.
• Strong written and oral training skills with the ability to communicate, train, and draft training materials.
• Advanced knowledge of standard office equipment and strong proficiency with Google Suite and Microsoft Word.
• Ability to handle sensitive and confidential situations and materials.
• Conscientious, reliable, and collaborative team player.
• Flexible, willing, and quick to learn new processes, technology, and ways of thinking.
• A relentless drive to get things done.

Why You Might Like Working Here

• This is going to be fun.
• Casual, friendly culture.
• We’re serious about what we do but don’t take ourselves too seriously.
• Every employee has equity.
• High growth potential with opportunities to expand.
• Free oatmeal. It’s very good.

Why You Might Not Like Working Here

It’s not a cushy job; the bar is high. We are growing quickly and have a fast-paced work environment.

Physical Demands

• Must be able to work near food ingredients, including exposure to food allergens.
• Location: inside an air-conditioned office environment.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

The Perks

• Full Benefits: Medical, Dental, Vision, and 401k
• Parental Leave
• 4 Weeks of paid time off
• Weekly Pay
• Stock options — every employee is an owner
• Free, delicious oatmeal

And last but never least…

We value people who roll up their sleeves and support their fellow team members. We embrace diversity and encourage equal opportunity every chance we get, and we look forward to learning from people whose backgrounds, skills, and perspectives challenge and enrich our own. Oats Overnight provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Oats Overnight complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.