Document Control Specialist

Volkert, Inc.; Camp Hill (Cumberland County); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

ESOP

Medical, Dental, Vision

401(k) with employer matching

Paid time off and holidays

Job summary

Volkert, Inc. is seeking an experienced Document Control Specialist to support the Mid Atlantic Region in Camp Hill, PA. A High School Diploma or equivalent is required to apply.

The role focuses on managing document flow, reviewing submittals, and maintaining accurate project records. You will write reports and communicate with contractors, supervisors, and public officials, while upholding QC/QA standards and confidentiality.

Qualifications

• High School Diploma or equivalent required.
• Familiarity with standard concepts, practices, and procedures in construction contract administration.
• Above-average oral and written communication skills.
• Strong organizational and prioritization abilities.
• Proficient with Word, Excel, PowerPoint, Outlook; basic data entry and formatting.

Responsibilities

• Manage document flow between internal and external partners and contractors for projects.
• Coordinate, review and assess contract submittals.
• Review and process construction design submittals and ensure forms meet standards.
• Document project activities to maintain accurate records; apply QC/QA procedures.
• Prepare reports and correspondence; communicate with contractors and officials.
• Perform periodic audits to ensure compliance with contract documents.

Skills

Communication

Organization

Computer literacy

Confidentiality

Contract language

Time management

Driver’s license

Drug screening

Education

High School Diploma or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Site Manager

Job description

Are we the road to your future?

We are currently searching for an experienced Document Control Specialist to support our Mid Atlantic Region located in Camp Hill, PA.

To be considered for this position, applicants must have, at minimum, a High School Diploma or equivalent.

What You’ll Be Doing

• Managing the flow of documents between internal and external partners and contractors for assigned projects
• Coordinate, review and assess contract submittals
• Review and process construction for project design submittals and ensure forms as per existing standards
• Documents pertinent project activities in order to maintain accurate records. Implements QC/QA procedures and documentation as directed by senior staff.
• Writes reports and correspondence, and communication with contractors, supervisors, local agency officials, subordinates, media and the general public
• Perform periodic audits to ensure compliance with contract documents

What You Need To Have

• High School Diploma or equivalent
• Must be familiar with standard concepts, practices, and procedures within the construction contract administration function
• Communication Skills: Must have above average oral and written language skills. Conveys information clearly and effectively through formal and informal documents.
• Organizational Skills: Strong organization and prioritization skills to handle changing tasks and priorities.
• Computer Skills: Ability to use computer and other basic office equipment. Ability to use word processing and spreadsheet software for work involving setting up and using spreadsheets, data entry, do basic formatting, including the ability to type quickly and accurately. Commonly used packages include Word, Excel, PowerPoint, Internet, Outlook, Site Manager, and other owner furnished software programs.
• Confidentiality: High degree of professional judgment; ability to generate trust and retain confidentiality.
• Familiarity with contract language and organization
• Strong in time management and organization skills
• Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
• Valid driver’s license and a satisfactory motor vehicle report (MVR)

Why Volkert?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities.

Key Benefits

• Employee Stock Ownership Plan (ESOP)
• Medical, Dental, & Vision
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Student Debt Retirement Match
• Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

“For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”

– Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

EOE-Race/Sex/Vets/Disabled

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

Pennsylvania