Document Control & Records Specialist

Actalent; Birmingham (AL); On-site; USD 85,962,000 - 114,616,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Actalent in Birmingham, AL seeks a Document Specialist to provide comprehensive document services, records management, and technical documentation support in a highly regulated environment. You will ensure controlled documents are accurate, compliant, and accessible while staff focus on modernization projects.

The role involves processing revisions, managing EDMS workflows, formatting technical documents, and maintaining metadata with meticulous attention to detail.

Qualifications

• Experience with Electronic Document Management Systems (EDMS) or content management platforms.
• Strong technical writing, document formatting, and editing skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.

Responsibilities

• Process document revisions per governance requirements.
• Manage workflow in EDMS for routing, review, approval, and release.
• Format and quality-check technical documents for consistency and standards.
• Maintain document metadata and records inventories for tracking and reporting.
• Support records storage, retrieval, digitization, and scanning preparation.
• Operate imaging/scanning equipment to convert records to electronic formats.
• Assist users with document management processes and system navigation.
• Perform document quality reviews for content, formatting, and metadata.
• Support document control programs and governance.
• Assist with records classification, retention, and disposition in line with requirements.
• Contribute to migrations, metadata management, and data quality initiatives.
• Maintain accuracy with high volumes of documents and workflows.
• Collaborate with stakeholders providing responsive service.

Skills

EDMS

Technical writing

Document formatting

Microsoft Office

Tools

OpenText Documentum

Job description

Actalent in Birmingham, AL seeks a Document Specialist to provide comprehensive document services, records management, and technical documentation support in a highly regulated environment. You will ensure controlled documents are accurate, compliant, and accessible while staff focus on modernization projects.

The role involves processing revisions, managing EDMS workflows, formatting technical documents, and maintaining metadata with meticulous attention to detail.