Document Control Manager

CUMMING GROUP; Los Angeles (CA); On-site; USD 95,000 - 127,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

401(k) Matching

Paid Time Off

Paid Holidays

Short and long-term disability

Employee Assistance Program

Job summary

Cumming Group is hiring a Document Control Manager in Southern California to establish and administer the document control system for a public works program. You will manage submittals, RFIs, change orders, and logs while ensuring secure, retrievable records across multiple stakeholders.

The role requires a degree in business administration, construction management, engineering, or related field with at least five years’ document control experience on capital projects.

Qualifications

• Experience setting up and maintaining a project filing system.
• Experience with record retention, protection, retrieval, transfer and disposal.
• Ability to manage confidential project information.
• Effective written and oral communication skills.
• Accountable to individual and team goals.

Responsibilities

• Establish and maintain the document control system, file structure, and naming conventions across the portfolio.
• Administer submittal, RFIs, and change order logs.
• Control drawing and specification revisions and maintain current-set integrity.
• Manage contract document repositories, access permissions, and version history across multiple firms.
• Train consultants and client users on document control procedures.
• Collaborate with cross-functional departments and vendors to implement changes.

Skills

Document filing system

Record retention

Confidential information handling

Written communication

Team collaboration

Education

Associate's degree

Bachelor's degree

Tools

Procore

e-Builder

Aconex

SharePoint

Job description

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!We are currently hiring a Document Control Manager located in Southern California. This position will establish and administer document controls for a public works capital improvement program, ensuring that project records are complete, current, and retrievable across all stakeholders. This position is a program-wide role and is not assigned to a single project. This is a high-impact, high visibility role supporting both internal teams and client resources towards successful project outcomes and we encourage talented professionals to apply.Essential Duties & Responsibilities:Establish and maintain the document control system, file structure, and naming conventions across the portfolio.Administer submittal, request-for-information, and change order logs.Control drawing and specification revisions and maintain current-set integrity.Manage contract document repositories, access permissions, and version history across multiple consultant firms.Maintain records retention in conformance with our client's policy and applicable public records requirements.Support implementation and administration of our client's web-based project management tools.Prepare document packages for audits, Department of Finance review, and public records requests.Train consultants and our client's users on document control procedures.Collaborate with cross-functional departments, vendors, and contractors to ensure timely implementation of changes to controlled documents.Knowledge & Skills Required:Experience with setting up and maintaining a project filing system.Experience with record retention, protection, retrieval, transfer and disposal.Ability to manage confidential project information.Utilize effective written and oral communication skills.Hold self accountable to individual and team goals.Consistently communicates and collaborates with team members and clients.Demonstrate ability to be dependable, diligent, and thorough.Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe.Preferred Education and Experience:Associate's degree or Bachelor's degree in Business Administration, Construction Management, Engineering, Architecture, or related field.Minimum five (5) years of document control experience on capital construction projects.Demonstrated experience with document management platforms (Procore, e-Builder, Aconex, SharePoint, or comparable).Public-sector records retention experience preferred.#LI-SV1Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.The salary range for this full-time role is $95,000.00-$126,666.68 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.In addition to base salary, Cumming Group offers a comprehensive benefits package including:MedicalDental InsuranceVision Insurance401(k)401(k) MatchingPaid Time OffPaid HolidaysShort and long-term disabilityEmployee Assistance Program