Document Control Manager

lusternational; California (MO); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Unlimited flexi

Job summary

Luster is seeking experienced Document Control Managers to support large heavy-civil infrastructure programs across highways, bridges, transit, water, and airports. You will oversee the full document control function, ensuring accurate, timely, and compliant information flow across all project phases.

This role emphasizes leadership, training, and system administration of control platforms like SharePoint and Procore.

Qualifications

• Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 10+ years of hands-on document control or similar experience on large complex heavy-civil infrastructure projects.
• Experience with drawings, RFIs, submittals, and correspondence.
• Familiarity with ISO-based document control standards and best practices.
• Proficiency with enterprise document control systems and version control.

Responsibilities

• Provide leadership and oversight of document control functions across complex infrastructure programs.
• Develop and deliver document control training for project personnel.
• Ensure adherence to document control policies, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases with version control and audit readiness.
• Refine and standardize procedures and lead continuous improvement initiatives.
• Administer the enterprise document management systems, including permissions and access control.
• Collaborate with project management, design, construction, legal, and QA teams to support workflows.
• Track deliverables per contract terms and manage submittals, RFIs, and records.
• Monitor KPIs and report status to senior leadership.
• Support internal and external audits with organized documentation.
• Respond to documentation requests from agencies and stakeholders.

Skills

Document control

Leadership

Training

Communication

Data analysis

Education

Bachelor's degree in engineering/construction management

Master's degree (preferred)

Tools

SharePoint

Procore

Aconex

Asite

e-Builder

Job description

About the Positions

We're seeking Document Control Managers of various skill levels to support large, heavy-civil infrastructure programs, including highways, roads, bridges, transit (both rail and bus), water, and airport projects delivered through both traditional and alternative methods. These roles oversee the full document control function, ensuring accurate, timely, and compliant information flow across all phases of project delivery.

This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need .

Responsibilities

• Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable.
• Develop and deliver document control training and onboarding for project personnel and internal teams.
• Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness.
• Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders.
• Administer the enterprise document management system(s), including permissions, access control, and issue resolution.
• Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations.
• Track key project deliverables per contract terms, ensuring timely receipt, review, and distribution of submittals, RFIs, correspondence, and record documents.
• Monitor and report KPIs, document status, and outstanding actions to senior leadership.
• Support internal and external audits by maintaining organized, accurate, and accessible documentation.
• Respond to documentation requests from agencies, contractors, and stakeholders in a timely and professional manner.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

Attributes

• Advanced problem-solving and decision-making capabilities.
• Advanced interpersonal and communication skills, both written and verbal.
• Advanced organizational and process improvement skills and attention to detail.
• Strong collaboration skills that enable work across departments as well as with peers and team members.
• Ability to manage multiple tasks, prioritize work, and escalation appropriately.
• Attention to detail and ability to analyze and interpret data.

Minimum Qualifications

• Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 10+ years of hands‑on document control or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
• Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Familiarity with ISO-based document control standards, guidelines, and best practices.
• Advanced proficiency with industry standard enterprise document control systems and advanced version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).

Preferred Qualifications

• Master's degree in engineering, construction management, business administration, or project management.
• Experience working in document control on complex, heavy-civil highways, roads, bridges, transit (including rail and bus), aviation (international airports) and water projects.
• Experience in multiple phases of the project lifecycle (e.g., predesign, design, procurement, construction, and post‑construction).
• Expertise with ISO-based document control standards, guidelines, and best practices.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Compensation Details

Expected Salary: $120k-$180k/year ($57-$86/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate's level of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.

• Unlimited flexi