Document Control Lead, QMS & Change Management

Harmar; Sarasota (FL); On-site; USD 52,000 - 72,000; Full time

Job summary

Harmar Mobility is seeking a Documents Control Specialist to join our Quality team. This role supports the QMS, manages document control, and leads change control across multiple departments to ensure product integrity and regulatory compliance.

The ideal candidate has 3–5 years of document control experience, proficiency with MS Office, and strong communication skills. This position emphasizes teamwork, accuracy, and continuous improvement in a fast-paced environment.

Qualifications

• 3 to 5 years related experience and/or training; or equivalent combination of education and experience.
• Experience with document control, change control and product life cycle and data management (PLM).

Responsibilities

• Review proposed document/drawing changes and proofread against redlines to ensure accurate implementation.
• Document review and redline creation against the standard.
• Primary Administrator for Harmar quality management system (QMS).
• Review and analyze change requests and deliverables for compliance with documentation processes and standards before submitting for approval.
• Coordinate and facilitate meetings related to change control
• Coordinate change activities with other functional areas/sites.
• Transmit approved change orders and assure follow up and closure.
• Provide training to various groups on engineering change requests (ECR), engineering change orders (ECO) and related product data management processes.
• Assist Project Management with new product introductions as it relates to core data management responsibilities.
• Assist in periodic document review initiatives and SOP updates.
• Assist the Marketing Department with change control activities.
• Proficiency with generation of timely reports in the QMS system.
• Foster and promote a culture of continuous improvement.
• Provide document control support to all departments via change orders.
• Ensure adherence to quality and compliance requirements.
• Proofread documents and maintain attention to detail.

Skills

Document control

Change control

PLM

Data management

Communication

Attention to detail

Training

Team collaboration

Proactive / self-motivated

MS Office proficiency

Education

GED or Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

QMS system

Job description

Harmar Mobility is seeking a Documents Control Specialist to join our Quality team. This role supports the QMS, manages document control, and leads change control across multiple departments to ensure product integrity and regulatory compliance.

The ideal candidate has 3–5 years of document control experience, proficiency with MS Office, and strong communication skills. This position emphasizes teamwork, accuracy, and continuous improvement in a fast-paced environment.