Document Control Coordinator I

Zachry Group; Terrell (NC); Presencial; USD 60.000 - 75.000; Jornada completa

Descripción de la vacante

Zachry Group in Terrell, NC is seeking a Document Coordinator for a future construction project. The role focuses on managing change documentation, reviewing contracts, RFIs/NCRs, and preparing cost and schedule updates.

You will coordinate with Operations, Engineering, Procurement, and Subcontracts to substantiate changes and ensure timely reporting. The position requires strong communication, proficiency with MS Office, and the ability to multitask in a dynamic construction environment.

Formación

• Excellent communication and interpersonal skills.
• Proficient with Microsoft Office; mid-level Excel skills including formulas.
• Strong organizational and multitasking abilities; attention to detail.
• Able to learn processes quickly and follow directions precisely.
• Willingness to support varying hours for construction operations.

Responsabilidades

• Oversee daily activities related to change management.
• Read and understand Prime Contracts for the Project.
• Read and understand JV/Consortium/Partnership agreements as applicable.
• Read and understand PO language in Vendor/Subcontract PO’s.
• Understand project drawings, specs, codes, and standards to substantiate entitlement for change management.
• Lead team to develop entitlement and submission/close out of changes.
• Monitor and expedite change resolution.
• Track extra work cost and hours using timesheets or event capture software.
• Develop forecasts for extra work cost and schedule.
• Prepare and distribute periodic reports, tracking tools, dashboards, scorecards.
• Develop client or engineering change orders per contract.
• Ensure claims are managed under Advanced Work Packaging (AWP).
• Review RFIs, NCRs, DCNs, Field Work/Tech Instructions; develop/back-charge processes.
• Develop basic estimates as backup documentation.
• Prepare documents for budget transfer or cost recovery.
• Interface with Operations, Engineering, Procurement, Subcontracts, QC, Accounting, Vendors, Client.
• Foster communication across EPC Team to identify scope deviation and controls.
• Provide training for Change Management staff and stakeholders.
• Support craft supervision on drawings/specs and data analysis.

Conocimientos

Excellent communication

Organizational skills

Multitasking ability

Attention to detail

Quick learner

Herramientas

Microsoft Office

Excel

Descripción del empleo

Job DescriptionZachry Group values meaningful contributions and shared success. We welcome your application to be considered for

Job DescriptionZachry Group values meaningful contributions and shared success. We welcome your application to be considered for future opportunities. Join our pipeline of mission-driven professionals making a lasting impact through collaboration. Zachry Group will be searching for a Document Coordinator for a future opportunity in a new construction project in Terrell, North Carolina.

Responsibilities

• Oversee daily activities related to change management.


• Read and understand the Prime Contracts for the Project


• Read and understand Joint Venture, Consortium or Partnership agreements (as applicable)


• Read and understand purchase order language in Vendor and Subcontract PO’s


• Read and understand the technical details, drawings, specifications, codes, and standards set forth by the project to be able to prove entitlement for change management.


• Lead team to develop entitlement and the development, substantiation, submission, and close out of potential changes.


• Monitor and expedite change resolution.


• Ensure proper tracking of extra work cost and hours by using timesheets and / or event capture software.


• Develop forecasts for extra work cost and schedule.


• Support preparation and distribution of periodic reports, tracking tools, dashboards, scorecards, etc.


• Develop Client or Engineering change orders as allowed by contractual agreements.


• Ensure claims are managed by teams within the framework of Advanced Work Packaging (AWP) to capture impacts, track changes, and substantiate claims.


• Review Request for Information (RFI), Non-Conformance Reports (NCR), Design Change Notices (DCNs), Field Work and Technical Instructions, and other deviations to drawings, specifications, and plans Develop and process Back charges.


• Develop basic estimates as back up documentation.


• Prepare documents for budget transfer or cost recovery based on contractual agreements.


• Maintain interpersonal relationships to interface with Operations, Engineering, Procurement, Subcontracts, QC, Enterprise/JV Accounting, Vendors and Client.


• Cultivate a culture and environment of communication across EPC Project Team to identify scope deviation, illustrate effect, understand cause, and propose effective controls.


• Implement training for Change Management Staff, EPC Departments and Stakeholders


• Support Operational and Technical craft supervision needs regarding drawings and specification, data analysis, reporting, and engagement with design engineers for extra work issues.


• Coach, mentor and provide training for change management coordinators.


• Support career and organizational development

Qualifications

• Must have excellent communication skills.


• Must be computer proficient including a proficiency in Microsoft Office applications. Mid-level Excel background – formulas (must understand the basics of how is works), troubleshooting (must be able to determine and or identify if a problem occurs), delimited (must pay attention to details and understanding the data you are working with), importing data (must be able to work with multiple windows open when doing this while getting all information over correctly)


• Must be organized and have the ability to multitask.


• Must be able to quickly learn processed and adapt to changes quickly.


• Must be able to follow directions precisely as given.


• Must be able to work varying hours as required to support construction operations

PHYSICAL DEMANDS

Employee will be required to communicate in person, via telephone, email, video chat and software systems. Position will include visits to maintenance sites and industrial facilities requiring mobility (on ground and at heights) and the use of personal protective equipment (PPE) including but not limited to: hard hat, safety glasses/goggles, ear plugs/muffs, masks/respirators, safety vests, gloves and work boots.

WORK ENVIRONMENT

Employee will work in multiple environments including an office, warehouse and in a trailer or building on sites. On work sites noise levels will be moderate to high. Job site will contain: light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling and talking, bells whistles and alarms.