Document Control Coordinator

Rudolph and Sletten; Menlo Park (CA); On-site; USD 56,000 - 63,000; Full time

Job summary

Rudolph & Sletten, a Tutor Perini Company, is seeking a Document Control Coordinator for our CA project sites. You will manage construction documents across Procore, Egnyte, Box, and related platforms while supporting LEED documentation and project reporting.

The role is a hands-on, on-site position requiring organization, strong communication, and the ability to work with various stakeholders including owners and architects.

Qualifications

• Maintain construction documents in accordance with project guidelines across multiple platforms.
• Champion LEED documentation efforts for the Project Team.
• Run project reports and assist with documentation needs across participants.

Responsibilities

• Maintain the construction documents, in accordance with strict project guidelines, on multiple platforms.
• Champion the LEED documentation efforts for the Project Team.
• Quarterly MMRP Reporting.
• Act as liaison for the project and assist all participants with documentation needs.
• Run project reports as required for the Team and for record purposes.
• Assist with photo documentation using Cupix, Procore and DataBuilt.
• Support site logistics and security/badging activities.
• Archive final project documentation after closeout.

Skills

Organizational skills

Communication

Multi-tasking

Excel proficiency

Software proficiency

Education

High school diploma

Bachelor’s degree preferred

Tools

Procore

Egnyte

Box

Revizto

vPlanner

Cupix

DataBuilt

Remote Optix

Job description

Expected hourly pay range for this job is $40.87 - $45.67 depending on experience

Rudolph & Sletten, a Tutor Perini Company, is seeking a Document Control Coordinator to join our office in CA.

About Rudolph & Sletten

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases to institutions that educate future generations to civic facilities and high-tech campuses that move our state forward.

Just like the buildings we construct, our reputation is built to stand the test of time. Our success is due to our diverse, talented personnel, technological expertise, honest estimates, innovative schedules, and ethical business practices.

We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees, and the amazing people we work with, we’re looking forward to building more award-winning projects for decades to come.

Across California, our recent projects include the Birch Aquarium, City of Hope Central Utility Plant, UCSF Benioff Children’s Hospital Oakland Modernization New Hospital Building, UC Davis Health Medical Office Building (MOB) at the Folsom Health Facility, SFCCD City College Science, Technology, Engineering, Arts and Mathematics (STEAM) Building and the UCSD Viterbi Family Vision Research Center. At Rudolph & Sletten, you’ll have the opportunity to work on a wide range of large, high-profile projects that make a meaningful impact in your community

At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.

Extraordinary Projects need Exceptional Talent… Let’s Build

Description

The Document Control Specialist provides administrative support to the Rudolph and Sletten (R&S) jobsite Project Team. Responsible for maintaining the construction documents on multiple platforms in compliance with project requirements. This position will be located at a construction project site.

Essential Duties And Responsibilities

• Maintain the construction documents, in accordance with strict project guidelines, on multiple platforms. Work with Project Team to ensure documents remain orderly and organized.
  • The platforms used on the UCSF BCH Project include:
    • Procore
    • Egnyte
    • Box
    • Revizto
    • vPlanner
• Champion the LEED documentation efforts for the Project Team.
• Quarterly MMRP Reporting.
• Act as liaison for R&S on the project, and assist all Project Participants with documentation needs.
  • Expect to attend meetings with your counterparts representing the Owner (UCSF) and Architect (SmithGroup).
• Run project reports as required for the Project Team, Project Participants, and for record purposes.
• Assist the Project Team with photo documentation using Cupix, Procore and DataBuilt (drone captures via Remote Optix).
• Assist the Office Administrator and the rest of the team with any site security/badging or other logistical items.
• Work with the Project Team at the end of the project to assemble and file any other necessary documentation for archiving.
• Establish and maintain effective working relationships, treating all Project Participants (including peers, Project Team members, client representatives, subcontractors, and vendors) with courtesy and respect.
• Always represents the company with professionalism and in a positive manner.

Essential Job Skills

• Ability to organize information within established project filing and documentation structures to ensure consistency and ease of access.
• Ability to communicate effectively and fulfill a critical role as a Project Team member within a team environment. Develop and maintain collaborative relationships with key stakeholders across departments and projects in support of resolving mutual issues and enhancing organizational processes.
• Ability to manage multiple tasks, producing quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed.
• Ability to quickly learn and proficiently navigate new software platforms to review, track, and upload project documents and information.

Requirements

• High school diploma required, Bachelor’s degree preferred.
• Construction industry experience preferred, but not required.
• Excel proficiency and use of overall MS Office Suite.
• Ability to quickly learn and proficiently navigate new software platforms to review, track, and upload project documents and information.
• Experience using Procore (project management software), Box and Egnyte (cloud-based file-sharing and content management), and Bluebeam (pdf viewer) is helpful.
• On occasion, may be required to travel and traverse uneven or unpaved terrain to access construction work sites.

Mission

We build critical infrastructure that creates a better world.

Vision

We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.

Rudolph & Sletten builds extraordinary projects with exceptional talent. Join us and together we will build the future.

Equal Opportunity Employer