Document and Change System Specialist

Planet Pharma; Vista (CA); On-site; USD 59,000 - 65,000; Full time

Job summary

Planet Pharma is seeking a change control coordinator to ensure modifications to processes and documentation meet regulatory requirements and internal policies. You will review, justify, document, approve, and implement changes impacting safety, purity, potency, and quality in a cGMP manufacturing setting.

Your role includes coordinating change requests across plasma centers, tracking documents through their lifecycle, and ensuring timely communication with departments and customers.

Qualifications

• FDA regulatory requirements knowledge.
• Strong spreadsheet and database skills.
• Excellent written and verbal communication.
• Detail-oriented with strong organizational skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Ensure compliance with FDA regulations and SOPs for change and document control.
• Process change control requests for CGMP manufacturing and SOPs.
• Track lifecycle of change control documentation to ensure timely completion.
• Coordinate change control to deliver requests to plasma centers and operations.
• Communicate with corporate, field management, and customers to ensure flow of information.
• Review and facilitate content and formatting of change requests with owners and reviewers.
• Prepare changes for review and engage leadership as needed.
• Perform final review and ensure evidence of impact assessments and risk management.
• Coordinate training on Change Control procedures.
• Maintain master library of change documents and secure filing system.
• Manage Quality System documentation lifecycle and distribution of specs.
• Maintain electronic document control system and archived files.
• Prepare/proof document content and formatting; coordinate with authors.
• Maintain SOPs, forms, and training docs; secure archiving.
• Maintain document control calendars and update procedures.
• Author Center Notifications to donor centers and leadership.

Skills

FDA regulatory requirements

Spreadsheet skills

Database skills

Communication skills

Detail oriented

Independent worker

Education

Bachelor’s degree in a scientific field

Tools

DCM

Job description

Summary

Processes change requests and controlled documents in electronic system to ensure that process and documentation changes with the potential to impact the safety, purity, potency, and quality of manufactured product are thoroughly reviewed, justified, documented, approved, and implemented in conformance with regulatory requirements and company policies / procedures.

Primary Responsibilities for role

• Ensures compliance with Food and Drug Administration (FDA) regulations and all policies, guidelines, and standard operating procedures (SOPs) related to change and document control.
• Processes change control request documentation related to cGMP manufacturing processes and SOPs for plasma centers and plasma operations, including but not limited to: product manufacturing / procedural changes, equipment changes, customer changes, supplier (contractor) changes, and facility changes.
• Tracks and maintains change control request documentation throughout its lifecycle to ensure tasks are conpleted in a timely manner.
• Coordinates change control process to ensure timely delivery of change requests and information to customers, including plasma centers and plasma operations, as required.
• Communicates with other departments, including Corporate, Field management, and Center-level customers to ensure efficient flow of change requests and information pertaining to shared/impacted processes.
• Reviews / evaluates supporting document content and formatting for all change requests. Facilitates with change requestors, change owners, and reviewers to resolve concerns prior to and during implementation of the change.
• Prepares changes for review, and engages leadership and subject matter experts as needed to faciliate the change control process.
• Performs final review of change requests and its documentation to ensure completeness, including documented evidence of impact assessments as a part of risk management and completion of all actions required by the change have occurred. Coordinates training on Change Control procedures.
• Responds to customer service requests, and assists other departments, as needed.
• Maintains a master library/database of all change request documents. Maintains secured filing and storage system for archived hard copy change requests.
• Manages Quality System documentation throughout its lifecycle to process, distribute and track. Maintains Quality System documentation through creation/revision, review and approval, effectivity, and obsolescence. Distributes customer specification documents to departments and point-of-use locations.
• Maintains electronic document control system (i.e., DCM), and controls electronic versions of documents and archived files that exist outside of the electronic document control system.
• Prepares/proofs document content and formatting for all documents. Coordinates with document authors, owners, and reviewers to resolve content and formatting concerns prior to issue.
• Maintains a master library/database of all SOPs, forms, job aids, and training documents. Maintains secured filing and storage system for archived hard copy controlled documentation.
• Maintains document control calendars and databases, and ensures document control procedures are updated according to established procedures and standards.
• Authors Center Notifications as needed to communicate non-procedural updates to the donor centers and leadership.

Knowledge, Skills, and Abilities

Strong knowledge of Food and Drug Administration (FDA) regulatory requirements for good manufacturing practices. Demonstrated spreadsheet and database computer software skills. Excellent oral and written communication skills. Strong problem solving skills, with ability to follow assigned tasks through to completion. Attentive to detail. Ability to prioritize and work independently with limited supervision.

Education

Bachelor’s degree in a scientific field.

Occupational Demands

Work is performed in an office environment with exposure to electrical office equipment. Frequently sits for 6-8 hours per day. Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists. Occasionally walks and stands. Occasionally bends and twists neck. Light to moderate lifting and carrying objects with a maximum lift of 50lbs. Frequently drives to site locations with occasional travel within the United States. Able to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken and written words and sentences. Interacts with others, relates sensitive information to diverse groups. Must work with diverse groups to obtain consensus on issues.

Pay Rate: $43-47/hr